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ACEOLE Kick Off Meeting

chaired by Seamus Hegarty (CERN), Mike Letheren (CERN), Robert Andrew McLaren (CERN)
Thursday, 2 October 2008 to (Europe/Zurich)
at CERN ( 160-1-009 )
Description 
1st ACEOLE meeting - The Kick Off
Participants Evelyne Dho; Joel Goergen; Seamus Hegarty; Mike Letheren; Robert Andrew McLaren; Niko Neufeld; Sergio Silva; Jan Troska; Marco Van Uffelen; Pierre VANDE VYVRE; Francois Vasey
Go to day
  • Thursday, 2 October 2008
    • 01:30 - 01:50 ACEOLE Kick Off home page 20'
      Material: text word file pdf file
    • 02:01 - 02:21 Before the meeting 20' 
      Participants are invited to re-read the attached document - Annex I to the grant agreement (“Description of Work”); Please check timescales, deliverables, draft training plan and secondment.
      Material: document pdf file
    • 09:00 - 09:30 Welcome and introductions 30' ( 160/1-009 )
      Material: Slides powerpoint file pdf file
    • 09:30 - 10:00 Overview of ACEOLE as defined in the grant agreement 30' 
      i. Annex I (workpackages, timescales, deliverables)
ii. Working with partners
      Speaker: Mike Letheren
      Material: Slides powerpoint file pdf file
    • 10:00 - 10:40 Project administration 40' 
      i.	EC contractual requirements
ii.	Training requirements
iii.	Status of manpower and finance
iv.	Admin/finance procedures
v.	Experience of dealing with the EU 
vi.	Money
	- What are we paid for?
	- Who can claim what?
      Speaker: Seamus Hegarty
      Material: Slides powerpoint file pdf file
    • 10:40 - 11:00 Coffee break 20'
    • 11:00 - 11:30 Project structure and organisation 30' 
      People

i.	Work package leaders
ii.	Supervisors
iii.	Researchers

Sharepoint site
      Speaker: Robert McLaren
      Material: Slides powerpoint file pdf file
    • 11:30 - 12:00 Training 30' 
      i.	Career development plans for each ESR/ER
ii.	Training logs
iii.	Conferences and workshops
iv.	Participation in ACEOLE management
      Speaker: Seamus Hegarty
      Material: Paper powerpoint file pdf filedown arrow
    • 12:00 - 12:30 Goals of parallel sessions 30' 
      i.	Agree deliverables; time and content
ii.	Draw up plan for training and secondment
iii.	Draw up plan for Visiting Scientists
iv.                Write brief summary of discussions and decisions
      Speaker: Robert McLaren
      Material: Slides powerpoint file pdf file
    • 12:30 - 13:30 Lunch 1h0' ( CERN Restaurant 1 ( Glass box ) )
    • 13:30 - 17:00 Parallel Sessions (WP 1-5) 3h30'
      Speaker: Work Package Leaders
    • 17:00 - 17:30 Wrap up - Questions and answers 30' ( 61/1-009 (Room B) )
    • 17:30 - 18:30 Wine and Cheese 1h0'