95th TCC DAY 2020

Thursday 12 Mar 2020, 08:30 → 16:00 Europe/Zurich

30/7-018 - Kjell Johnsen Auditorium (CERN)

Minutes of the 95th TCC (HL-LHC TCC DAY)

08:30 → 08:40 Introduction to the TCC Day

Speaker: Oliver Bruning (CERN)

08:40 → 09:40 HL-LHC Project risks assessment – Iteration following the C&S Review with updated input from all WPs and project

• Review of the methodology and risk categories and distributions;
• Review of the high-risk items across all work packages, including eventual dependencies;
• Potentially consider descoping or further cost-saving opportunities;
• Feedback of the risk matrix from all WPLs (with differences between WPs).

Speaker: Isabel Bejar Alonso (CERN)

Risk TCC Day

09:40 → 10:10 Follow up of HL-LHC contracts (20+10)

Speaker: Hector Garcia Gavela (CERN)

HL MoB Plan - SV Contracts

10:10 → 10:40 Coffee Break

10:40 → 11:10 Remaining HL-LHC Project descoping opportunities and their dependencies (20+10)

• Overview of further descoping opportunities;
• Their eventual impact and dependencies on several WPs (feedback from all WP leaders).

Speaker: Marta Rodriguez Perez (CERN)

Remaining HL-LHC Project descoping opportunities and their dependencies (20+10)

11:10 → 12:10 HL-LHC Project Schedule (two presentations - HL-LHC Budget office and Project office coordination).

11:10 Impacts of the revised LHC operation schedule (Run 3 end = end of 2024) on the HL-LHC Project schedule presented at the HL-LHC C&S Review (baseline)

o Assumption to maintain for all WPs the current baseline planning (keeping delay entirely as contingency) and assess eventual storage needs and cost consequences in 2024;
o Resources management by end of the HL-LHC Project (FSUs, MPA, Staff).

Speaker: Laurent Jean Tavian (CERN)

Impacts of the revised LHC operation schedule (Run 3 end = end of 2024) on the HL-LHC Project schedule presented at the HL-LHC C&S Review (baseline)

11:35 Opportunities of the LHC revised operational schedule for the HL-LHC Project: re-profiling (material and personnel) and possible gains in terms of MPAs

o Can some of the high-risk items be retired by re-arranging the production?
o Opportunities and consequences of re-profiling of the spending profile.
o Possible gains in MPA due to replacement by staff in 2024?

Speakers: Benoit Delille (CERN), Isabelle Laugier (CERN)

Budget_Manpower_4_TCC_day

12:10 → 12:30 Discussion (All)

12:30 → 13:30 Buffet lunch served in the annex for all TCC participants

14:00 → 15:00 General discussion about the schedule and the preparatory studies – HL-LHC Budget office and Project office coordination

• Opportunity for all WPLs and team members to express their thoughts concerning the impacts of the revised LHC operational schedule on the HL-LHC Project schedule; (List of remarks to be kept by the HL Budget office).

15:00 → 15:20 TDR status and next steps

• TDR status;
• Missing contributions;
• Announcement of a V.4 version by end of 2020 including an updated HL-LHC project schedule.

Speaker: Isabel Bejar Alonso (CERN)

15:20 → 15:30 Feedback on TCC webpage – TCC team

• Feedback collected on the action list webpage and the general usage of the web-site;
• General feedback on TCC organization.

Speakers: Andrea Apollonio (CERN), Francois-Xavier Nuiry (CERN)

HL-LHC TCC website