Finance Committee - Three-Hundred-and-Eighty-First Meeting

Name: Finance Committee - Three-Hundred-and-Eighty-First Meeting
Start: 2022-06-14T14:45:00+02:00
End: 2022-06-15T16:45:00+02:00
Location: CERN

14 Jun 2022, 14:45 → 15 Jun 2022, 16:45 Europe/Zurich

503/1-001 - Council Chamber (CERN)

503/1-001 - Council Chamber

CERN

162

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Tuesday 14 June ¶
- Tue 14 Jun
- Wed 15 Jun
- 14:45 → 14:50
  Adoption of the agenda¶ 5m
  - CERN/FC/6570/Rev.2
  English
  
  French
- 14:50 → 15:00
  Approval of the draft minutes of the three-hundred-and-eightieth meeting¶ 10m
  - CERN/FC/6571/RA
  English
  
  French
- 15:00 → 15:05
  
  Matters arising from the previous meeting¶ 5m
- 15:05 → 15:15
  
  Briefing by the President of Council (Oral)¶ 10m
- 15:15 → 16:00
  CERN response to the aggression against Ukraine: analysis of impact on CERN activities (Oral)¶ 45m
  Bello-Slides
  
  Mnich-Slides
  
  Information from the Management on the consequences of the possible suspension of the ICAs with Russia, Belarus and JINR
  
  English-SPC/1184/RA/Rev.-FC/6588/RA/Rev.-CERN/3667/RA/Rev. Russia for June Council
  
  English-SPC/1185/RA-FC/6589/RA-CERN/3668/RA ICA suspension impact
  
  French-SPC/1184RARev-FC-f-6588RARev-C-f-3667RARev_FR.pdf
  
  French-SPC/1185RA-FC/6589RA-C-F-3668RA_ICA suspension impact.pdf
- 16:00 → 16:15
  Annual Progress Report for 2021¶ 15m
  - CERN/SPC/1174/Rev. CERN/FC/6551/Rev. CERN/3624/Rev.
  English
  
  French
  
  Slides
- 16:15 → 16:35
  CERN finances 2021¶ 20m
  - Financial Statements for 2021¶ 10m
    
    CERN/FC/6572 CERN/3641
    
    English
    
    French
    
    Slides
  - Opinion and report from the External Auditors on the Financial Statements of CERN for the year ended 31 December 2021¶ 10m
    
    CERN/FC/6573 CERN/3642
    
    English
    
    French
    
    Slides
- 16:35 → 16:55
  Pension Fund finances 2021¶ 20m
  - Annual Report and Financial Statements for 2021¶ 10m
    
    CERN/FC/6574 CERN/3643
    
    English
    
    French
    
    Slides
  - Opinion and Report from the External Auditors on the Financial Statements of the Pension Fund for the Year Ended 31 December 2021and Comments from the Pension Fund Management¶ 10m
    
    CERN/FC/6575 CERN/3644
    
    English
    
    French
    
    Slides
- 16:55 → 17:05
  
  Audit Committee (AC) - Report on the AC meeting held on 23 and 24 May 2022 (Dr U. Dosselli - Oral)¶ 10m
  
  Slides
- 17:05 → 17:20
  
  Tripartite Employment Conditions Forum (TREF) - Report on the meeting held on 18 May 2022 (Prof. B. Åsman - Oral)¶ 15m
  
  Report
  
  Slides
- 17:20 → 17:35
  2021 five-yearly review of the financial and social conditions of members of the personnel - Review of Annex A1 of the Staff Rules and Regulations¶ 15m
  - CERN/FC/6576 CERN/3646
  English
  
  French
  
  Slides
- 17:35 → 17:55
  Proposal for a revision of CERN's graduate programmes¶ 20m
  - CERN/FC/6577 CERN/3647
  English
  
  French
  
  Slides
- 17:55 → 18:05
  Revision of the Staff Rules and Regulations, French version only: editorial changes¶ 10m
  - CERN/FC/6581 CERN/3651
  English
  
  French
  
  Slides
Wednesday 15 June ¶
- Tue 14 Jun
- Wed 15 Jun
- 09:00 → 09:50
  Medium-Term Plan for the Period 2023-2027 and Draft Budget of the Organization for the sixty-ninth financial year 2023¶ 50m
  - CERN/SPC/1182/RA CERN/FC/6582/RA CERN/3652/RA
  English
  
  Slides
- 09:50 → 10:00
  Preliminary information on the Cost-Variation Index for 2023¶ 10m
  - CERN/FC/6584/RA
  English
  
  French
  
  Slides
- 10:00 → 10:20
  2023 Scale of Contributions by the Member and Associate Member States¶ 20m
  - CERN/FC/6587 CERN/3666
  English
  
  French
  
  Slides
- 10:20 → 10:50
  - - - CLOSED SESSION - - -¶
  
  ⮚ Only FC representatives from the Member States, President of Council, CERN Services ⮘
  
  Zoom link
  - 10:20
    
    Confidential discussion on the MTP in order to prepare FC feedback/key messages¶ 30m
- 10:50 → 11:20
  
  - - -COFFEE BREAK - - - 30m
- 11:20 → 11:35
  - - - RESTRICTED SESSION - - -¶
  
  ⮚ Closed FC attendees, President of Council, CERN Services, Director-General with selected CERN Management as invited attendees ⮘
  - 11:20
    
    Drafting FC key messages¶ 15m
- 11:35 → 16:45
  11:35 - - - NORMAL SESSION - - -¶
  - 11:35
    Finance Committee Terms of Reference¶ 30m
    
    CERN/FC/6525/RA/Rev. CERN/3655/RA
    
    English
    
    French
    
    Slides
  - 12:05
    Financial and budgetary matters for 2022 and beyond¶ 25m
    
    Status of payment of the 2022 contributions by the Member and Associate Member States¶ 7m
    
    CERN/FC/6583/RA/Rev.
    
    English
    
    French
    
    CERN response to the aggression against Ukraine: the financial contribution of Ukraine to CERN for 2022¶ 5m
    
    CERN/FC/6590 CERN/3661
    
    English
    
    French
    
    2022 status of the budget and actual expenses (Mr R. Bello - Oral)¶ 7m
    
    Slides
  - 12:30
    
    Lunch 1h 15m
  - 13:45
    Status of accelerators and experiments¶ 40m
    
    Status of the accelerator complex and upgrades and HL-LHC EVM report (Dr M. Lamont - Oral)¶ 20m
    
    Slides
    
    Status of the experiments and computing (Prof. J. Mnich - Oral)¶ 20m
    
    Slides
  - 14:25
    Pension Fund matters¶ 40m
    
    Report by the Chair of the Pension Fund Governing Board (Mr O. Malmberg - Oral)¶ 10m
    
    Slides
    
    Investment performance report and other Pension Fund activities (Mr D. Heron - Oral)¶ 10m
    
    Slides
    
    Periodic Actuarial Review as at 1 January 2022¶ 10m
    
    CERN/FC/6585/RA CERN/3653/RA
    
    English
    
    French
    
    Slides
  - 15:05
    
    CERN handling of the market price inflation in procurements (Mr C. Hartley - Oral)¶ 30m
    
    Slides
  - 15:35
    New contract adjudications¶ 40m
    
    Slides
    
    Proposal to negotiate an extension to an existing blanket purchase contract, without competitive tendering, for the supply of APPLE hardware and software¶ 5m
    
    CERN/FC/6591/RA
    
    English
    
    French
    
    Proposal for the award of a blanket purchase contract for the supply and installation of audiovisual equipment in CERN conference rooms¶ 5m
    
    CERN/FC/6592/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the provision of civil engineering consultancy services for the high-risk-area site investigations for the Future Circular Collider study at CERN¶ 5m
    
    CERN/FC/6593/RA
    
    English
    
    French
    
    Proposal for the award of a blanket purchase contract for the supply of computing accessories and components through a punch-out catalogue¶ 5m
    
    CERN/FC/6594/RA
    
    English
    
    French
    
    Proposal for the award of two contracts for safety inspection services on the CERN site¶ 5m
    
    CERN/FC/6595/RA
    
    English
    
    French
    
    Proposal for the award of a contract, without competitive tendering, for the supply of blocks of isostatically pressed graphite and sheets of flexible expanded graphite¶ 5m
    
    CERN/FC/6596/RA
    
    English
    
    French
    
    Proposal to negotiate a collaboration agreement for the machining, trial assembly and testing of the hadronic absorber structure for the CMS high granularity calorimeter project¶ 5m
    
    CERN/FC/6597/RA
    
    English
    
    French
    
    Proposal to negotiate an extension of an existing blanket purchase contract for the production of application-specific integrated circuits for the upgrades of the ATLAS and CMS experiments¶ 5m
    
    CERN/FC/6598/RA
    
    English
    
    French
    
    Proposal for the award of a blanket purchase contract for the supply of low voltage switchboards¶ 5m
    
    CERN/FC/6599/RA
    
    English
    
    French
    
    Proposal for the award of a blanket purchase contract for the supply of low voltage switchboards¶ 5m
    
    CERN/FC/6600/RA
    
    English
    
    French
    
    Proposal for the award of a blanket purchase contract for the supply, installation, acceptance testing and maintenance of 18 kV and 3.3 kV primary distribution switchgear cubicles¶ 5m
    
    CERN/FC/6601/RA
    
    English
    
    French
    
    Proposal for the award of two contracts for the supply of two helium refrigerators at LHC Point 1 and Point 5 for the High Luminosity LHC project¶ 5m
    
    CERN/FC/6602/RA
    
    English
    
    French
    
    Proposal for the award of a contract, without competitive tendering, for the supply of spare turbines for the LHC 18 kW helium refrigeration plants¶ 5m
    
    CERN/FC/6603/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the supply of two welded steel structures for the DUNE/LBNF project¶ 5m
    
    CERN/FC/6604/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the supply of steel beams for two welded steel structures for the DUNE/LBNF project¶ 5m
    
    CERN/FC/6605/RA
    
    English
    
    French
  - 16:15
    Overview of current service contracts¶ 15m
    
    CERN/FC/6586/RA
    
    English
    
    French
  - 16:30
    
    Other business¶ 15m