Finance Committee - Three-Hundred-and-Eighty-First Meeting

Name: Finance Committee - Three-Hundred-and-Eighty-First Meeting
Start: 2022-06-14T14:45:00+02:00
End: 2022-06-15T16:45:00+02:00
Location: CERN

Jun 14, 2022, 2:45 PM → Jun 15, 2022, 4:45 PM Europe/Zurich

503/1-001 - Council Chamber (CERN)

503/1-001 - Council Chamber

CERN

162

Show room on map

Tue, June 14
- Tue, Jun 14
- Wed, Jun 15
- 2:45 PM → 2:50 PM
  Adoption of the agenda 5m
  - CERN/FC/6570/Rev.2
  English
  
  French
- 2:50 PM → 3:00 PM
  Approval of the draft minutes of the three-hundred-and-eightieth meeting 10m
  - CERN/FC/6571/RA
  English
  
  French
- 3:00 PM → 3:05 PM
  
  Matters arising from the previous meeting 5m
- 3:05 PM → 3:15 PM
  
  Briefing by the President of Council (Oral) 10m
- 3:15 PM → 4:00 PM
  CERN response to the aggression against Ukraine: analysis of impact on CERN activities (Oral) 45m
  Bello-Slides
  
  Mnich-Slides
  
  Information from the Management on the consequences of the possible suspension of the ICAs with Russia, Belarus and JINR
  
  English-SPC/1184/RA/Rev.-FC/6588/RA/Rev.-CERN/3667/RA/Rev. Russia for June Council
  
  English-SPC/1185/RA-FC/6589/RA-CERN/3668/RA ICA suspension impact
  
  French-SPC/1184RARev-FC-f-6588RARev-C-f-3667RARev_FR.pdf
  
  French-SPC/1185RA-FC/6589RA-C-F-3668RA_ICA suspension impact.pdf
- 4:00 PM → 4:15 PM
  Annual Progress Report for 2021 15m
  - CERN/SPC/1174/Rev. CERN/FC/6551/Rev. CERN/3624/Rev.
  English
  
  French
  
  Slides
- 4:15 PM → 4:35 PM
  CERN finances 2021 20m
  - Financial Statements for 2021 10m
    
    CERN/FC/6572 CERN/3641
    
    English
    
    French
    
    Slides
  - Opinion and report from the External Auditors on the Financial Statements of CERN for the year ended 31 December 2021 10m
    
    CERN/FC/6573 CERN/3642
    
    English
    
    French
    
    Slides
- 4:35 PM → 4:55 PM
  Pension Fund finances 2021 20m
  - Annual Report and Financial Statements for 2021 10m
    
    CERN/FC/6574 CERN/3643
    
    English
    
    French
    
    Slides
  - Opinion and Report from the External Auditors on the Financial Statements of the Pension Fund for the Year Ended 31 December 2021and Comments from the Pension Fund Management 10m
    
    CERN/FC/6575 CERN/3644
    
    English
    
    French
    
    Slides
- 4:55 PM → 5:05 PM
  
  Audit Committee (AC) - Report on the AC meeting held on 23 and 24 May 2022 (Dr U. Dosselli - Oral) 10m
  
  Slides
- 5:05 PM → 5:20 PM
  
  Tripartite Employment Conditions Forum (TREF) - Report on the meeting held on 18 May 2022 (Prof. B. Åsman - Oral) 15m
  
  Report
  
  Slides
- 5:20 PM → 5:35 PM
  2021 five-yearly review of the financial and social conditions of members of the personnel - Review of Annex A1 of the Staff Rules and Regulations 15m
  - CERN/FC/6576 CERN/3646
  English
  
  French
  
  Slides
- 5:35 PM → 5:55 PM
  Proposal for a revision of CERN's graduate programmes 20m
  - CERN/FC/6577 CERN/3647
  English
  
  French
  
  Slides
- 5:55 PM → 6:05 PM
  Revision of the Staff Rules and Regulations, French version only: editorial changes 10m
  - CERN/FC/6581 CERN/3651
  English
  
  French
  
  Slides
Wed, June 15
- Tue, Jun 14
- Wed, Jun 15
- 9:00 AM → 9:50 AM
  Medium-Term Plan for the Period 2023-2027 and Draft Budget of the Organization for the sixty-ninth financial year 2023 50m
  - CERN/SPC/1182/RA CERN/FC/6582/RA CERN/3652/RA
  English
  
  Slides
- 9:50 AM → 10:00 AM
  Preliminary information on the Cost-Variation Index for 2023 10m
  - CERN/FC/6584/RA
  English
  
  French
  
  Slides
- 10:00 AM → 10:20 AM
  2023 Scale of Contributions by the Member and Associate Member States 20m
  - CERN/FC/6587 CERN/3666
  English
  
  French
  
  Slides
- 10:20 AM → 10:50 AM
  - - - CLOSED SESSION - - -
  
  ⮚ Only FC representatives from the Member States, President of Council, CERN Services ⮘
  
  Zoom link
  - 10:20 AM
    
    Confidential discussion on the MTP in order to prepare FC feedback/key messages 30m
- 10:50 AM → 11:20 AM
  
  - - -COFFEE BREAK - - - 30m
- 11:20 AM → 11:35 AM
  - - - RESTRICTED SESSION - - -
  
  ⮚ Closed FC attendees, President of Council, CERN Services, Director-General with selected CERN Management as invited attendees ⮘
  - 11:20 AM
    
    Drafting FC key messages 15m
- 11:35 AM → 4:45 PM
  11:35 - - - NORMAL SESSION - - -
  - 11:35 AM
    Finance Committee Terms of Reference 30m
    
    CERN/FC/6525/RA/Rev. CERN/3655/RA
    
    English
    
    French
    
    Slides
  - 12:05 PM
    Financial and budgetary matters for 2022 and beyond 25m
    
    Status of payment of the 2022 contributions by the Member and Associate Member States 7m
    
    CERN/FC/6583/RA/Rev.
    
    English
    
    French
    
    CERN response to the aggression against Ukraine: the financial contribution of Ukraine to CERN for 2022 5m
    
    CERN/FC/6590 CERN/3661
    
    English
    
    French
    
    2022 status of the budget and actual expenses (Mr R. Bello - Oral) 7m
    
    Slides
  - 12:30 PM
    
    Lunch 1h 15m
  - 1:45 PM
    Status of accelerators and experiments 40m
    
    Status of the accelerator complex and upgrades and HL-LHC EVM report (Dr M. Lamont - Oral) 20m
    
    Slides
    
    Status of the experiments and computing (Prof. J. Mnich - Oral) 20m
    
    Slides
  - 2:25 PM
    Pension Fund matters 40m
    
    Report by the Chair of the Pension Fund Governing Board (Mr O. Malmberg - Oral) 10m
    
    Slides
    
    Investment performance report and other Pension Fund activities (Mr D. Heron - Oral) 10m
    
    Slides
    
    Periodic Actuarial Review as at 1 January 2022 10m
    
    CERN/FC/6585/RA CERN/3653/RA
    
    English
    
    French
    
    Slides
  - 3:05 PM
    
    CERN handling of the market price inflation in procurements (Mr C. Hartley - Oral) 30m
    
    Slides
  - 3:35 PM
    New contract adjudications 40m
    
    Slides
    
    Proposal to negotiate an extension to an existing blanket purchase contract, without competitive tendering, for the supply of APPLE hardware and software 5m
    
    CERN/FC/6591/RA
    
    English
    
    French
    
    Proposal for the award of a blanket purchase contract for the supply and installation of audiovisual equipment in CERN conference rooms 5m
    
    CERN/FC/6592/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the provision of civil engineering consultancy services for the high-risk-area site investigations for the Future Circular Collider study at CERN 5m
    
    CERN/FC/6593/RA
    
    English
    
    French
    
    Proposal for the award of a blanket purchase contract for the supply of computing accessories and components through a punch-out catalogue 5m
    
    CERN/FC/6594/RA
    
    English
    
    French
    
    Proposal for the award of two contracts for safety inspection services on the CERN site 5m
    
    CERN/FC/6595/RA
    
    English
    
    French
    
    Proposal for the award of a contract, without competitive tendering, for the supply of blocks of isostatically pressed graphite and sheets of flexible expanded graphite 5m
    
    CERN/FC/6596/RA
    
    English
    
    French
    
    Proposal to negotiate a collaboration agreement for the machining, trial assembly and testing of the hadronic absorber structure for the CMS high granularity calorimeter project 5m
    
    CERN/FC/6597/RA
    
    English
    
    French
    
    Proposal to negotiate an extension of an existing blanket purchase contract for the production of application-specific integrated circuits for the upgrades of the ATLAS and CMS experiments 5m
    
    CERN/FC/6598/RA
    
    English
    
    French
    
    Proposal for the award of a blanket purchase contract for the supply of low voltage switchboards 5m
    
    CERN/FC/6599/RA
    
    English
    
    French
    
    Proposal for the award of a blanket purchase contract for the supply of low voltage switchboards 5m
    
    CERN/FC/6600/RA
    
    English
    
    French
    
    Proposal for the award of a blanket purchase contract for the supply, installation, acceptance testing and maintenance of 18 kV and 3.3 kV primary distribution switchgear cubicles 5m
    
    CERN/FC/6601/RA
    
    English
    
    French
    
    Proposal for the award of two contracts for the supply of two helium refrigerators at LHC Point 1 and Point 5 for the High Luminosity LHC project 5m
    
    CERN/FC/6602/RA
    
    English
    
    French
    
    Proposal for the award of a contract, without competitive tendering, for the supply of spare turbines for the LHC 18 kW helium refrigeration plants 5m
    
    CERN/FC/6603/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the supply of two welded steel structures for the DUNE/LBNF project 5m
    
    CERN/FC/6604/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the supply of steel beams for two welded steel structures for the DUNE/LBNF project 5m
    
    CERN/FC/6605/RA
    
    English
    
    French
  - 4:15 PM
    Overview of current service contracts 15m
    
    CERN/FC/6586/RA
    
    English
    
    French
  - 4:30 PM
    
    Other business 15m