Finance Committee - Three-Hundred-and-Eighty-Fourth Meeting

Name: Finance Committee - Three-Hundred-and-Eighty-Fourth Meeting
Start: 2023-03-22T09:00:00+01:00
End: 2023-03-22T16:55:00+01:00
Location: CERN

Wednesday 22 Mar 2023, 09:00 → 16:55 Europe/Zurich

503/1-001 - Council Chamber (CERN)

503/1-001 - Council Chamber

CERN

162

Show room on map

- 09:00 → 12:30
  - - - Normal session - - -
  - 09:00
    Adoption of the agenda 5m
    
    CERN/FC/6651/Rev.2
    
    English
    
    French
  - 09:05
    Approval of the draft minutes of the three-hundred-and-eighty-third meeting 10m
    
    CERN/FC/6652/RA
    
    English
    
    French
  - 09:15
    
    Matters arising from the previous meeting 5m
  - 09:20
    
    Briefing by the President of Council (Oral) 10m
  - 09:30
    Financial and budgetary matters 1h 40m
    
    CERN Annual Progress Report 2022 (Dr F. Sonnemann) 30m
    
    CERN/SPC/1199/RA CERN/FC/6653/RA CERN/3709/RA
    
    English
    
    Slides
    
    Status of payment of the contributions by the Member and Associate Member States and Status of 2023 budget and actual expenses (Mr R. Bello) 10m
    
    CERN/FC/6654/RA/Rev.
    
    English
    
    French
    
    Slides
    
    Proposal for an additional contribution from the Member and Associate Member States to mitigate the impact of inflation and electricity prices on CERN’s budget (Dr F. Sonnemann) 1h
    
    CERN/SPC/1200/RA CERN/FC/6656/RA CERN/3712/RA
    
    English
    
    French
    
    Slides
  - 11:10
    
    Coffee break 20m
  - 11:30
    Audit Committee (AC) (Professor J. Schieck) 25m
    
    Report on the AC meeting held on 28 February 2023 (Oral) 10m
    
    Slides
    
    AC – Annual activity report 2022 5m
    
    CERN/FC/6655/RA CERN/3711/RA
    
    English
    
    French
    
    Draft revised Terms of Reference of the CERN Audit Committee 10m
    
    CERN/FC/6675/RA CERN/3561/RA/Rev.2
    
    English
    
    French
    
    Slides
    
    Questions to the AC 1m
  - 11:55
    TREF Terms of Reference (Professor B. Åsman) 15m
    
    CERN/FC/6634/Rev. CERN/3696/Rev.
    
    English
    
    French
  - 12:10
    Pension Fund matters 20m
    
    Report by the Chair of the Pension Fund Governing Board (Mr O. Malmberg - Oral) 10m
    
    Slides
    
    Investment performance report and other Pension Fund activities (Mr D. Heron - Oral) 10m
    
    Slides
- 12:30 → 13:00
  - - - Closed Session - - -
  
  Attendance: Chair and Vice-Chair, Member State representatives, President of Council, CERN Services, any other person invited by the Chair to attend.
  - 12:30
    CERN response to the aggression against Ukraine: the financial contribution of Ukraine to CERN for 2023 (Mr R. Bello) 30m
    
    CERN/FC/6657/C CERN/3723/C
    
    English
    
    French
    
    Slides
- 13:00 → 14:15
  
  Lunch 1h 15m
- 14:15 → 16:55
  - - - Normal session - - -
  - 14:15
    Status of accelerators and experiments 40m
    
    Status of the accelerator complex and upgrades (Dr M. Lamont - Oral) 20m
    
    Slides
    
    Status of the experiments and computing (Prof. J. Mnich - Oral) 20m
    
    Slides
  - 14:55
    Relations with industrial stakeholders 1h
    
    Report on knowledge transfer in 2022 (Dr G. Anelli - Oral) 15m
    
    Brochure - Knowledge Transfer 2022 Highlights
    
    Slides
    
    Update from the ILO Forum (Mr J. Visser - Oral) 15m
    
    Slides
    
    Report on procurement activities in 2022 (Mr C. Hartley) 30m
    
    CERN/FC/6658/RA
    
    English
    
    French
    
    Slides
  - 15:55
    New contract adjudications (Mr C. Hartley) 50m
    
    Slides
    
    Proposal for the negotiation of an amendment to an existing blanket purchase contract for the provision of additional site-investigation impact analyses for the Future Circular Collider (FCC) feasibility study 5m
    
    CERN/FC/6659/RA
    
    English
    
    French
    
    Proposal for the award of a blanket purchase contract for the supply and replacement of personnel lifts 5m
    
    CERN/FC/6660/RA
    
    English
    
    French
    
    Proposal for the award of a blanket purchase contract for the supply and refurbishment of electrical overhead travelling cranes with a capacity of over ten tonnes 5m
    
    CERN/FC/6661/RA
    
    English
    
    French
    
    Proposal for the award of a blanket purchase contract for the replacement of ten personnel lifts serving the SPS accelerator 5m
    
    CERN/FC/6662/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the provision of vacuum support services for all accelerators on the CERN site 5m
    
    CERN/FC/6663/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the provision of technical support services for the micro-pattern technology workshop on the CERN site 5m
    
    CERN/FC/6664/RA
    
    English
    
    French
    
    Proposal to negotiate the extension of four blanket purchase contracts for the supply of electronic components through punch-out catalogues 5m
    
    CERN/FC/6665/RA
    
    English
    
    French
    
    Proposal for the award of three blanket purchase contracts for the supply of small industrial items through punch-out catalogues 5m
    
    CERN/FC/6666/RA
    
    English
    
    French
    
    Proposal for the award of a contract, without competitive tendering, for the provision of subscriptions to IOP PUBLISHING journals and open access publishing in such journals 5m
    
    CERN/FC/6667/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the provision of travel management services, including an online booking tool 5m
    
    CERN/FC/6668/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the civil engineering work for the construction of Building 369 on the Swiss part of CERN’s Meyrin site 5m
    
    CERN/FC/6669/RA
    
    English
    
    French
    
    Proposal for the award of a contract for dismantling and environmental remediation work in Building 60 on the Swiss part of CERN’s Meyrin site 5m
    
    CERN/FC/6670/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the provision of architectural and engineering consultancy services for the renovation of Building 60 on the Swiss part of CERN’s Meyrin site 5m
    
    CERN/FC/6671/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the civil engineering work for the construction of Building 392 on the Swiss part of CERN’s Meyrin site 5m
    
    CERN/FC/6672/RA
    
    English
    
    French
    
    Proposal for the award of a contract, without competitive tendering, for the supply of spare turbines for the LHC 18 kW helium refrigeration plants 5m
    
    CERN/FC/6673/RA
    
    English
    
    French
    
    Revision of the general conditions of CERN contracts and CERN invitations to tender 5m
    
    CERN/FC/6674/RA
    
    English
    
    French
  - 16:45
    
    Confirmation of the access status of the documents on the agenda 5m
  - 16:50
    
    Other business 5m