Finance Committee - Three-Hundred-and-Eighty-Fourth Meeting

Name: Finance Committee - Three-Hundred-and-Eighty-Fourth Meeting
Start: 2023-03-22T09:00:00+01:00
End: 2023-03-22T16:55:00+01:00
Location: CERN

Wednesday 22 Mar 2023, 09:00 → 16:55 Europe/Zurich

503/1-001 - Council Chamber (CERN)

503/1-001 - Council Chamber

CERN

162

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- - - - Normal session - - -
  - 1
    Adoption of the agenda
    
    CERN/FC/6651/Rev.2
    
    English
    
    French
  - 2
    Approval of the draft minutes of the three-hundred-and-eighty-third meeting
    
    CERN/FC/6652/RA
    
    English
    
    French
  - 3
    
    Matters arising from the previous meeting
  - 4
    
    Briefing by the President of Council (Oral)
  - 5
    Financial and budgetary matters
    
    a) CERN Annual Progress Report 2022 (Dr F. Sonnemann)
    
    CERN/SPC/1199/RA CERN/FC/6653/RA CERN/3709/RA
    
    English
    
    Slides
    
    b) Status of payment of the contributions by the Member and Associate Member States and Status of 2023 budget and actual expenses (Mr R. Bello)
    
    CERN/FC/6654/RA/Rev.
    
    English
    
    French
    
    Slides
    
    c) Proposal for an additional contribution from the Member and Associate Member States to mitigate the impact of inflation and electricity prices on CERN’s budget (Dr F. Sonnemann)
    
    CERN/SPC/1200/RA CERN/FC/6656/RA CERN/3712/RA
    
    English
    
    French
    
    Slides
  - 11:10
    
    Coffee break
  - 6
    Audit Committee (AC) (Professor J. Schieck)
    
    a) Report on the AC meeting held on 28 February 2023 (Oral)
    
    Slides
    
    b) AC – Annual activity report 2022
    
    CERN/FC/6655/RA CERN/3711/RA
    
    English
    
    French
    
    c) Draft revised Terms of Reference of the CERN Audit Committee
    
    CERN/FC/6675/RA CERN/3561/RA/Rev.2
    
    English
    
    French
    
    Slides
    
    d) Questions to the AC
  - 7
    TREF Terms of Reference (Professor B. Åsman)
    
    CERN/FC/6634/Rev. CERN/3696/Rev.
    
    English
    
    French
  - 8
    Pension Fund matters
    
    a) Report by the Chair of the Pension Fund Governing Board (Mr O. Malmberg - Oral)
    
    Slides
    
    b) Investment performance report and other Pension Fund activities (Mr D. Heron - Oral)
    
    Slides
- - - - Closed Session - - -
  
  Attendance: Chair and Vice-Chair, Member State representatives, President of Council, CERN Services, any other person invited by the Chair to attend.
  - 9
    CERN response to the aggression against Ukraine: the financial contribution of Ukraine to CERN for 2023 (Mr R. Bello)
    
    CERN/FC/6657/C CERN/3723/C
    
    English
    
    French
    
    Slides
- 13:00
  
  Lunch
- - - - Normal session - - -
  - 10
    Status of accelerators and experiments
    
    a) Status of the accelerator complex and upgrades (Dr M. Lamont - Oral)
    
    Slides
    
    b) Status of the experiments and computing (Prof. J. Mnich - Oral)
    
    Slides
  - 11
    Relations with industrial stakeholders
    
    a) Report on knowledge transfer in 2022 (Dr G. Anelli - Oral)
    
    Brochure - Knowledge Transfer 2022 Highlights
    
    Slides
    
    b) Update from the ILO Forum (Mr J. Visser - Oral)
    
    Slides
    
    c) Report on procurement activities in 2022 (Mr C. Hartley)
    
    CERN/FC/6658/RA
    
    English
    
    French
    
    Slides
  - 12
    New contract adjudications (Mr C. Hartley)
    
    Slides
    
    a) Proposal for the negotiation of an amendment to an existing blanket purchase contract for the provision of additional site-investigation impact analyses for the Future Circular Collider (FCC) feasibility study
    
    CERN/FC/6659/RA
    
    English
    
    French
    
    b) Proposal for the award of a blanket purchase contract for the supply and replacement of personnel lifts
    
    CERN/FC/6660/RA
    
    English
    
    French
    
    c) Proposal for the award of a blanket purchase contract for the supply and refurbishment of electrical overhead travelling cranes with a capacity of over ten tonnes
    
    CERN/FC/6661/RA
    
    English
    
    French
    
    d) Proposal for the award of a blanket purchase contract for the replacement of ten personnel lifts serving the SPS accelerator
    
    CERN/FC/6662/RA
    
    English
    
    French
    
    e) Proposal for the award of a contract for the provision of vacuum support services for all accelerators on the CERN site
    
    CERN/FC/6663/RA
    
    English
    
    French
    
    f) Proposal for the award of a contract for the provision of technical support services for the micro-pattern technology workshop on the CERN site
    
    CERN/FC/6664/RA
    
    English
    
    French
    
    g) Proposal to negotiate the extension of four blanket purchase contracts for the supply of electronic components through punch-out catalogues
    
    CERN/FC/6665/RA
    
    English
    
    French
    
    h) Proposal for the award of three blanket purchase contracts for the supply of small industrial items through punch-out catalogues
    
    CERN/FC/6666/RA
    
    English
    
    French
    
    i) Proposal for the award of a contract, without competitive tendering, for the provision of subscriptions to IOP PUBLISHING journals and open access publishing in such journals
    
    CERN/FC/6667/RA
    
    English
    
    French
    
    j) Proposal for the award of a contract for the provision of travel management services, including an online booking tool
    
    CERN/FC/6668/RA
    
    English
    
    French
    
    k) Proposal for the award of a contract for the civil engineering work for the construction of Building 369 on the Swiss part of CERN’s Meyrin site
    
    CERN/FC/6669/RA
    
    English
    
    French
    
    l) Proposal for the award of a contract for dismantling and environmental remediation work in Building 60 on the Swiss part of CERN’s Meyrin site
    
    CERN/FC/6670/RA
    
    English
    
    French
    
    m) Proposal for the award of a contract for the provision of architectural and engineering consultancy services for the renovation of Building 60 on the Swiss part of CERN’s Meyrin site
    
    CERN/FC/6671/RA
    
    English
    
    French
    
    n) Proposal for the award of a contract for the civil engineering work for the construction of Building 392 on the Swiss part of CERN’s Meyrin site
    
    CERN/FC/6672/RA
    
    English
    
    French
    
    o) Proposal for the award of a contract, without competitive tendering, for the supply of spare turbines for the LHC 18 kW helium refrigeration plants
    
    CERN/FC/6673/RA
    
    English
    
    French
    
    p) Revision of the general conditions of CERN contracts and CERN invitations to tender
    
    CERN/FC/6674/RA
    
    English
    
    French
  - 13
    
    Confirmation of the access status of the documents on the agenda
  - 14
    
    Other business