ACP-IOC meeting on May 9, 2023:
Present: Azwinndini, Sanae, Joesutofunmi, Kenneth, Uli, Ulrich, Christine, Benard and Kétévi.
Apologies: Mounia
Salient points:
1 Jesutofunmi & Kenneth, Sanae, Benard, Uli and Ulrich showed slides on the progresses with their sessions and invited speakers; Kétévi presented the slide of Mounia. We discussed replacements for declinations and talks for which there are no confirmed speakers yet. 
2 We agreed to invited Mohamed Chabab for the talk on "HEP in Africa"; Ulrich will work Hayfa for a dedicated talk she will prepare on BSM;
3 Funmi will invite Prof Will Ngwa to give a talk on "the global health catalyst online university" as a replacement for Zakaria Aboulbanine who declined.
4 For the talk on "Africa bio physics", we suggested to consider ASP alumnus Kayode Dada as a candidate speaker; especially, efforts should be made to identify potential speakers from the rest of Africa (other than from South Africa; we note that the agenda is already too subscribed with African speakers). 
5 Azwinndini will invite Sophie Mulaudzi (for a talk in energy) and the person suggested as a replacement for francois Engelbrecht. 
6 For the session on energy application: Aina requested to give her talk online; Daniel Egbe said that he has no funds to travel. Diouma should find a replacement for Daniel—someone who can travel.  
7 Obinna should tell us by email about his progress on Atomic, molecular and laser physics.
8 Uli should check with the invited speaker on "air pollution in Africa" if he can at least cover his travel.
9 Ulrich presented the preliminary program on "large research infrastructure in Africa" and we discussed a few potential speakers. 
10 Benard will proceed to send invitations to himself, Venu Rajagopalan and Abhay Deshpande on "African countries joining and thriving in large collaborations". For the discussion session, he recieved updated names from Christine; he will approach these folks, making it clear that their participation is for the discussion.
11 Sanae has finalized the session on  "accelerators and light sources", with Mounia haven invited Gihan. (waiting for feedback from Gihan). Sanae will invite Simon Connell. 
12 We briefly discussed with Azwinndini the status event logistics (venue, hotels and catering). More discussions will the LOC will be arranged soon.
13 We encourage all session leaders to finalize their invitations and identify confirmed speakers by the next meeting on May 23. Then, we will make a list of confirmed speakers to be given to Azwinndini so that the LOC will prepare invitation letters needed for visa applications.
14 Sanae reported that folks asked about accommodation options; we will get this information from the LOC and make it available in June.
 
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ACP-IOC meeting on April 25, 2023

Present:  Kétévi A. Assamagan, Christine Darve, Azwinndini Muronga, Uli Raich, Ulrich Goerlach, Lawrence Norris, Kenneth Cecire, Obinna Abah, Diploma Kobor, Sanae Samsam, Benard Mulilo, Jesutofunmi Fajemisin, Mounia Laassiri 

Salient points

  1. [Africa High Energy Physics] Ulrich to confirm with Haifa if she will be able to give this general talk about Africa High Energy Physics, if not we should find someone else who has a broad overview of HEP in Africa. 
  2. [Early career sessions] Mounia et al. presented an overview of how they are going to organize their 2 sessions. The slides presented by Mounia are accessible here: https://indico.cern.ch/event/1278001/contributions/5368234/attachments/2635268/4558894/ACP2023%20Early%20Career%20Sessions%20.pdf
  3. [Conference dinner talk] Azwinndini proposed Dr Derrick Swartz as a guest for the dinner talk on Sep. 28.
  4. [Special session on small detector labs] Uli proposed two speakers connected to Africa for his session. Both speakers have already accepted the invitation.
  5. [Africa biophysics] Lawrence to confirm with Tebello Nyokong (chemical physics) if she will be able to give a broad talk connected to Africa.
  6. [Special session on African countries joining and thriving in large collaborations] Benard with Kétévi gave us an overview of how they are going to organize this session, Christine added a few suggestions to his list of speakers. Please see the proposal on the indico page added by Benard. 
  7. [Special session on large research infrastructures / big detectors in Africa]  Next meeting, Ulrich will give us an update on this session 
  8. [AMO] Obinna presented one slide with a proposal (program and speakers), the slide will be posted on indico as soon as we receive it from Obinna.
  9. [Physics Education & Communication] Kenneth and Funmi presented detailed proposals and the suggested speaker names already added to the ACP2023 google doc.
  10. [Physics and climate] In a later communication after the meeting, Azwinndini suggested a climate modeling expert Francois Engelbrecht from Wits. Azwinndini will check for the availability of Francois. 
  11. Kétévi will prepare a draft invitation letter for review.
  12. The Next meeting will be on Tuesday, May 9. Session leaders will be asked to provide an update on their sessions.

For the details, please follow the recording.

Minutes by Mounia