Finance Committee - Three-Hundred-and-Eighty-Sixth Meeting

Name: Finance Committee - Three-Hundred-and-Eighty-Sixth Meeting
Start: 2023-06-20T15:00:00+02:00
End: 2023-06-21T17:30:00+02:00
Location: CERN

20 Jun 2023, 15:00 → 21 Jun 2023, 17:30 Europe/Zurich

503/1-001 - Council Chamber (CERN)

503/1-001 - Council Chamber

CERN

162

Show room on map

Tuesday 20 June
- Tue 20 Jun
- Wed 21 Jun
- 1
  Adoption of the agenda
  - CERN/FC/6679/Rev.2
  English
  
  French
- 2
  Approval of the draft minutes of the three-hundred-and-eighty-fifth meeting
  - CERN/FC/6680/RA
  English
  
  French
- 3
  
  Matters arising from the previous meeting
- 4
  
  Briefing by the President of Council (Oral)
- 5
  Annual Progress Report for 2022 (Dr F. Sonnemann)
  - CERN/SPC/1199/Rev. CERN/FC/6653/Rev. CERN/3709/Rev.
  English
  
  French
  
  Slides
- 6
  CERN finances 2022
  - a) Financial Statements for 2022 (Dr F. Sonnemann)
    
    CERN/FC/6681 CERN/3727
    
    English
    
    French
    
    Slides
  - b) Opinion and report from the External Auditors on the Financial Statements of CERN for the year ended 31 December 2022
    
    CERN/FC/6682 CERN/3728
    
    English
    
    French
    
    Slides
- 7
  Pension Fund finances 2022
  - a) Annual Report and Financial Statements for 2022
    
    CERN/FC/6683 CERN/3729
    
    English
    
    French
    
    Slides
  - b) Opinion and Report from the External Auditors on the Financial Statements of the Pension Fund for the Year Ended 31 December 2022 and Comments from the Pension Fund Management
    
    CERN/FC/6684 CERN/3730
    
    English
    
    French
    
    Slides
- 8
  
  Tutorial on the tools to assess the CERN financial situation (Mr R. Bello - Oral)
  
  Slides
- 9
  Audit Committee (AC) (Professor J. Schieck)
  - a) Report on the AC meeting held on 22 and 23 May 2023 (Oral)
    
    Slides
  - b) Questions from the Finance Committee to the Audit Committee
  - c) Revised Terms of Reference of the CERN Audit Committee
    
    CERN/FC/6675/RA/Rev. CERN/3561/RA/Rev.3
    
    English
    
    French
    
    Slides
- 10
  
  Tripartite Employment Conditions Forum (TREF) - Report on the meeting held on 10 May 2023 (Professor B. Åsman)
  
  Slides
  
  TREF Chair's report to FC June 2023
- 11
  Proposed amendments to the 11th Edition of the Staff Regulations (Mr J. Purvis)
  - CERN/FC/6704 CERN/3736
  English
  
  French
  
  Slides
Wednesday 21 June
- Tue 20 Jun
- Wed 21 Jun
- 12
  Financial and budgetary matters for 2023
  - a) Status of payment of the contributions by the Member and Associate Member States and Status of 2023 budget and actual expenses (Mr R. Bello)
    
    CERN/FC/6705/RA/Rev.
    
    English
    
    French
    
    Slides
  - b) Implementation priority and timeline of possible cost saving measures for the period 2024-2032 (Director-General)
    
    CERN/SPC/1209/RA CERN/FC/6706/RA CERN/3737/RA
    
    English
    
    French
    
    Slides
  - c) Proposal for an additional contribution from the Member and Associate Member States to mitigate the impact of inflation and electricity prices on CERN’s budget (Dr F. Sonnemann)
    
    CERN/SPC/1200/RA/Rev. CERN/FC/6656/RA/Rev. CERN/3712/RA/Rev.
    
    English
    
    French
    
    Slides
- 13
  Financial and budgetary matters for 2024 and beyond
  - a) Preliminary information on the Cost-Variation Index for 2024 (Dr F. Sonnemann)
    
    CERN/FC/6685/RA
    
    English
    
    French
    
    Slides
  - b) Key messages from the Finance Committee on the Medium-Term Plan for the period 2024-2028
    
    CERN/FC/6710/RA
    
    English
    
    French
  - c) Medium-Term Plan for the period 2024-2028 and Draft Budget of the Organization for the seventieth financial year 2024 (Mr R. Bello)
    
    CERN/SPC/1206/Rev. CERN/FC/6678/Rev. CERN/3731
    
    English
    
    French
    
    Slides
  - d) 2024 Scale of Contributions by the Member and Associate Member States (Dr F. Sonnemann)
    
    CERN/FC/6686 CERN/3732
    
    English
    
    French
    
    Slides
  - e) Update on the strategy for the procurement of electricity (Mr R. Bello)
    
    CERN/FC/6707/RA CERN/3738/RA
    
    English
    
    French
    
    Slides
- 13:00
  
  Lunch
- 14
  Status of accelerators and experiments
  - a) Status of the accelerator complex and upgrades and HL-LHC EVM report (Dr M. Lamont - Oral)
    
    Slides
  - b) Status of the experiments and computing (Prof. J. Mnich - Oral)
    
    Slides
- 15
  Pension Fund matters
  - a) Report by the Chair of the Pension Fund Governing Board (Mr O. Malmberg - Oral)
    
    Slides
  - b) Investment performance report and other Pension Fund activities (Mr D. Heron - Oral)
    
    Slides
  - c) Actuarial dashboard as at 1 January 2023
    
    CERN/FC/6708/RA
    
    English
    
    French
- 16
  Updated strategy and framework applicable to knowledge transfer by CERN for the benefit of medical applications (Dr M. Lamont)
  - CERN/SPC/1091/Rev. CERN/FC/6125/Rev. CERN/3311/Rev.
  English
  
  French
  
  Slides
- 17
  
  Status report on the Science Gateway (Mr P. Geeraert - Oral)
  
  Slides
- 15:50
  
  Tea break
- 18
  New contract adjudications (Mr C. Hartley)
  
  Slides
  - a) Proposal for the award of a contract for the provision of project development and maintenance services for industrial controls and safety systems on the CERN site
    
    CERN/FC/6689/RA
    
    English
    
    French
  - b) Proposal for the award of a blanket purchase contract for the design, manufacturing, test, delivery, installation and commissioning of flexible water-cooled copper cables
    
    CERN/FC/6690/RA
    
    English
    
    French
  - c) Proposal for the award of a blanket purchase contract for the supply, installation and maintenance of modular metal-enclosed switchboards
    
    CERN/FC/6691/RA/Rev.
    
    English
    
    French
  - d) Proposal for the award of a contract for the supply, installation and commissioning of a high-precision five-axis milling centre for medium-size components
    
    CERN/FC/6692/RA
    
    English
    
    French
  - e) Proposal for the award of a contract, without competitive tendering, for the repair of a five-axis computer numerical control portal-type machining centre
    
    CERN/FC/6693/RA
    
    English
    
    French
  - f) Proposal for the award of a contract for the supply of vessels for gaseous helium for HL-LHC
    
    CERN/FC/6694/RA
    
    English
    
    French
  - g) Proposal to negotiate an extension of an existing contract for the provision of licences, maintenance and support for mathematical computation software
    
    CERN/FC/6695/RA
    
    English
    
    French
  - h) Request to agree to the tendering of a list of identified supply contracts on a best-value-for-money basis
    
    CERN/FC/6696/RA
    
    English
    
    French
  - i) Proposal for the award of a blanket purchase contract for the supply and maintenance of regulated extra-low- and low-voltage power supplies for the Phase 2 ATLAS inner tracker pixel detector
    
    CERN/FC/6697/RA
    
    English
    
    French
  - j) Proposal for the award of a blanket purchase contract for the supply of VMEbus single-board computers
    
    CERN/FC/6698/RA
    
    English
    
    French
  - k) Proposal for the award of a contract for the provision of actuarial services to the CERN Pension Fund
    
    CERN/FC/6699/RA
    
    English
    
    French
  - l) Proposal to use a process of ranking at the market survey stage to select firms to be invited to tender for the provision of architectural and engineering consultancy services, including work supervision, for the construction of Building 140 on the Swiss part of CERN’s Meyrin site
    
    CERN/FC/6700/RA
    
    English
    
    French
  - m) Proposal for the award of a contract for the provision of consultancy services and work supervision for the construction of the new Building 777 on CERN's Prévessin site
    
    CERN/FC/6701/RA
    
    English
    
    French
  - n) Proposal for the award of a contract for the construction work for the extension of Building 184 on the French part of CERN's Meyrin site
    
    CERN/FC/6702/RA
    
    English
    
    French
  - o) Proposal for the award of a contract for the construction of Building 3195 at Point 1 in Switzerland
    
    CERN/FC/6703/RA
    
    English
    
    French
- 19
  Overview of current service contracts (Mr C. Hartley)
  - CERN/FC/6709/RA
  English
  
  French
- 20
  
  Confirmation of the access status of the documents on the agenda
- 21
  
  Other business
  
  Revised timetable for Council Sessions and committee meetings in 2023, including SPC and FC meetings of 20-22 November 2023 (CERN/3619/Rev.)
  
  English