Present: Realite, Dolly, Mounia, Christine, Funmi, Sanae, Peacemaker, Brian, Kenneth, Lawrence, Uli, Kétévi.

Apologies: Azwinndini, Benard

  1. Venue: Because of constraints at Nelson Mandela University George Campus, the venue will be the Protea Hotel in George. Details are here: Protea Hotel by Marriott George King, George. Location: George Central
    address: King George Drive, King George Park, George, 6529, South Africa
    Ref. Number: 1128839. tel.+27718897615; email: reservations@referforward.co.za. 
    Website: https://www.marriott.com/en-us/hotels/grjki-protea-hotel-george-king-george/overview/. Closest Airport: George Airport, George, 6530, South Africa, 15-20 min drive from the venue. Airport code: GRJ. George Airport is accessible via connecting flights from Johannesburg, South Africa.
  2. The conference registration fee will cover 2 tea/coffee breaks per day, Monday-Friday September 25-29, 2023, a reception Monday evening September 25, a conference dinner on Thursday September 28, and airport transfers in George. 
  3. Lodging accommodation: 50 rooms are blocked at the Protea Hotel, for ACP2023 participants, at reduced rates, using the Ref. Number: 1128839. Other hotels are available, within the vicinity of the venue, here  https://science.mandela.ac.za/Conferences/ACP-2023. In-person participants are encouraged to make their own hotel arrangements, unless prior agreement was made with the conference organizers to cover your hotel.
  4. There are many options for tourism activities, which you may arrange at your own charge,  https://science.mandela.ac.za/Conferences/ACP-2023. We recommend full attention to the conference proceedings, and to arrange your tourism activities for week(end) before and/or after the conference.
  5. Lawrence Norris will look into options for academic excursions, e.g. to Cape Town or an SKA site. We will update the conference information when these details are available. 
  6. The LOC will prepare and send letters of invitation to 1) the invited speakers and organizers, 2) speakers of contributed talks and 3) in-person participants. 
  7. Abstract submission is open until June 30, 2023. A member of the organizing committee may submit an abstract for a contributed talk. All abstracts will be reviewed in early July and the authors of selected abstracts will be informed and receive invitation letters.  
  8. We will circulate a table where people who wish to be picked up / dropped off at the airport in George may enter their arrival and departure details. 
  9. We expect in-person participants to arrive on Sunday September 24, to facilitate arrangements for airport pickups.
  10. A number of invited speakers have not confirmed. We ask the relevant committee members to follow up and if necessary, seek replacements.