Summary of ACP-IOC meeting August 24 at 17:00 CAT

Present: Funmi, Sanae, Diallo, Obinnah, Benard, Azwinndini, Christine, Kenneth, Reatile, Dolly, Kétévi, Mounia

Logistics for Poster Presenters

• We will add a 3rd parallel room for poster presentations
• Poster room will be equipped with:
  • Poster board
  • Pushpins or similar mounting hardware
  • Presenters must print their own posters and bring them to the conference; However the LOC will give a list of local printer centers close to the conference venue; in case someone would like to print it poster at the venue.
• The criteria for a Poster:
  • Portrait format (upright format) in A0: 841 mm (width) x 1190 mm (height)
  • Mounia will send an email to poster presenters 
  • We will add a dedicated session for posters; we will use the time slots of no received invited talks; the deadline is set for the 25th of August
• Food Options for Lunch
  • We have organized the meeting to give attendees a 90-minute break for lunch, giving them time to go out for lunch. 
  • Note that searching “restaurants near me” on google maps will give us many options close to campus; But the LOC will provide us with food restaurant options with an approximate walking time.

ACP2023 agenda

• The Agenda for the Scientific Program of ACP2023 is evolving; it is already transferred to ACP Indico
• All times are local times SAST = UCT+2
• The event will start at 8:45 with News and Information except on Monday it will start at 8:30 with a Welcome address
• There will be 3 parallel sessions for contributed oral presentations on Mon. Sep 25, Wed Sep 27 and Thur. Sep 28. 
  • Authors whose work is selected for oral presentation are scheduled in a 15-minute Oral Session organized by theme.
  • Each session will include six to seven 15-minute presentations.
  • Each presenter will have 13 minutes for the presentation, followed by 2 minutes of discussion and questions from the audience, moderated by the session co-chairs.
  • We will transferred the oral contribution to ACP Indico within these upcoming days
  • And we will set up Gather Town for poster presentations (online and in-person, 71 posters)
  • By Sep 1st the agenda will be finalized;

AOB

• Kenneth would like to have a Masterclass
  • He will write a short report with all his requirements (Computers, expected outcomes, who will help…) 
• Delegates' Arrival Date 
  • We will create a google sheet and share it with participants; where in-person participants will fill in the information about their arrival / departure dates (and flight numbers when this is available) in George and hotel name.