Finance Committee - Three-Hundred-and-Eighty-Ninth Meeting

Name: Finance Committee - Three-Hundred-and-Eighty-Ninth Meeting
Start: 2023-12-13T09:00:00+01:00
End: 2023-12-13T16:15:00+01:00
Location: CERN

Wednesday 13 Dec 2023, 09:00 → 16:15 Europe/Zurich

503/1-001 - Council Chamber (CERN)

503/1-001 - Council Chamber

CERN

162

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- - - - NORMAL SESSION - - -
  
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  - 1
    Adoption of the agenda
    
    CERN/FC/6740/Rev.2
    
    English
    
    French
  - 2
    Approval of the draft minutes of
    
    a) the three-hundred-and-eighty-seventh meeting
    
    CERN/FC/6741/RA
    
    English
    
    French
    
    b) the three-hundred-and-eighty-eighth meeting
    
    CERN/FC/6742/RA/Draft
  - 3
    
    Matters arising from the previous meeting
  - 4
    
    Briefing by the President of Council (Oral)
    
    Slides
  - 5
    Financial and budgetary matters for 2023 (Mr R. Bello)
    
    Slides
    
    a) Status of payment of the contributions by the Member and Associate Member States
    
    CERN/FC/6743/RA/Rev.
    
    English
    
    French
    
    b) Status of the budget and actual expenses
    
    CERN/FC/6777/RA
    
    English
    
    French
  - 6
    Financial and budgetary matters for 2024
    
    a) The Cost-Variation Index for 2024 (Dr F. Sonnemann)
    
    CERN/FC/6744 CERN/3772
    
    English
    
    French
    
    Slides
    
    b) Budget of the Organization for the seventieth financial year 2024
    
    CERN/FC/6745 CERN/3773
    
    English
    
    French
    
    Slides
  - 7
    Audit Committee (AC) (Professor J. Schieck)
    
    a) Report on the AC meeting held on 27 and 28 November 2023 (Oral)
    
    Slides
    
    b) Questions from the Finance Committee to the Audit Committee
  - 8
    
    Tripartite Employment Conditions Forum (TREF) - Report on the meeting held on 15 November 2023 (Prof. B. Åsman - Oral)
    
    TREF Chair's report to FC December 2023.pdf
  - 9
    Proposed modifications of CERN's pre-retirement measures
    
    CERN/FC/6746/RA CERN/3769/RA
    
    English
    
    French
    
    Slides
  - 10
    Revision of the Staff Rules and Regulations
    
    Leave in the event of illness of a close relative (Article R.II.4.27)
    
    Duty travel (Article R.V.1.27)
    
    Progressive retirement allowance (R V 1.31)
    
    CERN/FC/6747 CERN/3770
    
    English
    
    French
    
    Slides
  - 11
    Proposal to postpone the start of the next five-yearly review of the financial and social conditions of members of the personnel
    
    CERN/FC/6748/RA CERN/3771/RA
    
    English
    
    French
    
    Slides
  - 11:20
    
    - - - COFFEE BREAK - - -
  - 12
    Pension Fund matters
    
    a) Report by the Chair of the Pension Fund Governing Board (Mr O. Malmberg - Oral)
    
    PFGB Response to Austrian Delegation Statement at FC 4 October 2023
    
    Slides
    
    b) Investment performance report and other Pension Fund activities (Mr D. Heron - Oral)
    
    Slides
    
    c) Review of factors used in the Rules and Regulations of the CERN Pension Fund
    
    CERN/FC/6749 CERN/3768
    
    English
    
    French
    
    Slides
- - - - CLOSED SESSION - - -
  - 13
    
    Reappointment of the FC Vice-Chair (Oral)
- 12:30
  
  - - - LUNCH - - -
- - - - NORMAL SESSION - - -
  - 14
    Assessment by the Finance Committee of the FCC Feasibility Study mid-term review - 20-21 November 2023
    
    CERN/FC/6750/RA/Rev.
    
    English
    
    French
  - 15
    Status of accelerators and experiments
    
    SPC Report to Finance Committee December 2023
    
    a) Status of the accelerator complex and upgrades (Dr M. Lamont - Oral)
    
    Slides
    
    b) Status of the experiments and computing (Prof. J. Mnich - Oral)
    
    Slides
  - 16
    New contract adjudications (Mr C. Hartley)
    
    Slides
    
    a) Proposal for the negotiation of extensions of existing blanket purchase contracts, without competitive tendering, for the supply of gases and the provision of gas distribution maintenance and operation services at CERN
    
    CERN/FC/6751/RA
    
    English
    
    French
    
    b) Proposal for the award of a contract for the provision of support services for particle physics experiments at CERN
    
    CERN/FC/6752/RA
    
    English
    
    French
    
    c) Proposal for the award of three contracts for the provision of technical support services at CERN
    
    CERN/FC/6753/RA
    
    English
    
    French
    
    d) Proposal for the award of a contract for the provision of ICT support and computing facilities operations on the CERN site
    
    CERN/FC/6754/RA
    
    English
    
    French
    
    e) Proposal for the award of three contracts for the provision of remote agile application development services
    
    CERN/FC/6755/RA
    
    English
    
    French
    
    f) Proposal for the award of two contracts for the supply of CO2 cooling plants and CO2 accumulators
    
    CERN/FC/6756/RA
    
    English
    
    French
    
    g) Proposal for the award of a contract, without competitive tendering, for the provision of subscriptions to, and open access publishing in, APS journals
    
    CERN/FC/6757/RA
    
    English
    
    French
    
    h) Proposal for the award of a contract, without competitive tendering, for the provision of subscriptions to the IEEE Electronic Library and open access publishing in IEEE journals
    
    CERN/FC/6758/RA
    
    English
    
    French
    
    i) Proposal for the award of a contract, without competitive tendering, for the supply of dispersion-strengthened copper bars for the HL-LHC collimators
    
    CERN/FC/6759/RA
    
    English
    
    French
    
    j) Proposal for the award of a blanket purchase contract for the supply of low-voltage power chokes for POLARIS converters
    
    CERN/FC/6760/RA
    
    English
    
    French
    
    k) Proposal for the award of a blanket purchase contract for the supply of low-voltage rectifier power transformers for POLARIS converters
    
    CERN/FC/6761/RA
    
    English
    
    French
    
    l) Proposal for the award of a contract for the supply of power modules for the HL-LHC and PS consolidation projects
    
    CERN/FC/6762/RA
    
    English
    
    French
    
    m) Proposal for the negotiation of an extension of an existing blanket purchase contract, without competitive tendering, for the supply of high-voltage thyratrons
    
    CERN/FC/6763/RA
    
    English
    
    French
    
    n) Proposal for the award of three blanket purchase contracts for the supply of liquid nitrogen
    
    CERN/FC/6764/RA
    
    English
    
    French
    
    o) Proposal for the award of a contract for the supply of cold-containment material for the liquid argon cryostats for the DUNE/LBNF project
    
    CERN/FC/6765/RA
    
    English
    
    French
    
    p) Proposal for the award of two contracts for the provision of site investigation work for the Future Circular Collider study at CERN
    
    CERN/FC/6766/RA
    
    English
    
    French
    
    q) Proposal for the award of a contract for the civil engineering work for the construction of a new heating plant on the CERN Prévessin site
    
    CERN/FC/6767/RA
    
    English
    
    French
    
    r) Proposal for the award of a contract for the civil engineering work for the renovation of the car park of Buildings 864 and 865 on the CERN Prévessin site
    
    CERN/FC/6768/RA
    
    English
    
    French
    
    s) Proposal for the award of a contract for the civil engineering work for and the installation of an underground 66 kV transmission line and ducts for the fibre-optic infrastructure between LHC points 5 and 6
    
    CERN/FC/6769/RA
    
    English
    
    French
    
    t) Proposal for the award of a contract for the operation of the CERN Housing service
    
    CERN/FC/6770/RA
    
    English
    
    French
    
    u) Proposal for the award of a blanket purchase contract for the supply of flexible, low-voltage, single-core cables
    
    CERN/FC/6771/RA
    
    English
    
    French
    
    v) Proposal for the negotiation of an extension of an existing blanket purchase contract, without competitive tendering, for the supply of vacuum gauges and gauge controllers
    
    CERN/FC/6772/RA
    
    English
    
    French
    
    w) Proposal to negotiate an extension of an existing contract for the provision of licences, maintenance and support for geographic information system software
    
    CERN/FC/6773/RA
    
    English
    
    French
    
    x) Proposal to negotiate an extension of an existing contract for the provision of maintenance and support for asset management software
    
    CERN/FC/6774/RA
    
    English
    
    French
    
    y) Proposal for the award of a contract, without competitive tendering, for the refurbishment and upgrade of a dual-beam focused ion beam and scanning electron microscope
    
    CERN/FC/6775/RA
    
    English
    
    French
    
    z) Proposal for the award of a blanket purchase contract for the supply of 18/0.4 kV, 18/3.3 kV and 3.3/0.4 kV cast-resin dry-type power transformers
    
    CERN/FC/6776/RA
    
    English
    
    French
  - 17
    
    Confirmation of the access status of the documents on the agenda
  - 18
    Other business
    
    a) Revised timetable for Council Sessions and committee meetings in 2024
    
    CERN/3698/Rev.3
    
    English
    
    b) Timetable for Council Sessions and committee meetings in 2025
    
    CERN/3777/Draft
    
    English