Date : 2024/01/18
Attendees : Adnan Ghribi [AG], Sabrina Lecerf [SL], Thomas Shea [TS], Giuanluca Valentino [GV], Annika Eichler [AE], Adrian Oftiger [AO], Emmanuel Detsis [ED], Jonas L’Haridon [JL], Stefano Pioli [SL], Carsten Welsh [CW], Andrew Mistry [AM], Ivan Knezevic [IV], Jade Varin [JV]
Absent (distribution) : Evalds Urtans [EU], Verena Kain [VK], Christine Darve [CD], Jim Dowling [JD], Amelia Pollard [AP]
GA
and CA
CW
and TS
(cf i-Fast)[Action -> all] Send list of partners to SL/JV
[Action -> SL] Meeting to be organized with WP1 (ED, JL, SL, JV)
[Action -> SL] Organize a specific meeting on the possibility of having an innovation fund in the project (cc CW, TS, AG, AO, SL, JV)
[AG]
There are data challenges that can be organized in France and can already be funced by large computing infrastructures (EX. Training on Jean-Zay machine at IDRIS)[AO]
Review of the study cases with [AG] and [CW]. Either a selection of study cases (with priority to study cases not included in technical work-packages). Publication of the white paper should be done in the next two weeks in order to include it as a reference in the proposal [Action -> AO]
[AE]
Why not consider all cases, including those in LoI (letters of intent) and already included in WP and Tasks in order to strengthen our case.GV
Sent the risks and a draft of the budget to SL
and JV
[Action -> AM] New version will be sent to Sabrina next week
[Action -> SP] Meeting about EOSC interface with AM, IK and Kevin Cassou
[Action -> SP] Final draft with the risk will be send to Sabrina next week
[Action -> all WP leaders]
Based on the information received so far, we are 3.5 M over budget.
[Action -> all] All WP leaders need to review and reduce their budgets
Please review carefully the minimum requirements to achieve the target deliverables and cut where possible. Possible ways to reduce budgets would be :
- Reduce travel budget ;
- Review and change profiles of HR to be hired (junior instead of senior where possible) ;
- Review operation cost and try to switch it to in-kind ;
- Review cases that can fit in data challenge or exchange programs without having a significant impact on WPs objectives.
- Review tasks and subtasks redundancies with other WPs (ex. Travels)
[AE]
has made assumptions on ways to calculate travel expenses but is not sure if it is the right way. We therefore need to harmonize our way of calculating travel expenses.
[Action -> all] Please send back to JV and SL the hypothesis that you took for such calculation.
JV
will harmonize it and then we will agree on one common way to calculate travel expenses.
AG
and TS
started working on excellence and impact. A target would be to have a draft ready for review for the excellence by Jan. 26th.
[Action AG]
Will then follow the co-writing of the impact part. A two steps review is foreseen. The first step for early stage draft review (may be incomplete) by AO
, CW
, GV
and ED
. The second step review will be made by the rest of WPs leaders.
Implementation compilation is ongoing and will be slightly updated with regard to the narrative agreed upon in the excellence and impact parts.
The deadline to have a complete proposal is 12th of February (Proposal Check Event for Horizon Europe Research Infrastructures Topics 2024 organized by the RICH Europe project). [AO]
Our project is preselected for this proposal check.
N° |
Actions to be performed |
By Whom ? |
Deadline |
1 |
Send list of all partners to SL/JV | All WPs leaders | 2024/01/23 |
2 |
Organize meeting with WP1 | SL/JV | 2024/01/26 |
3 |
Organize a specific meeting on the possibility of having an innocation fund in the project (cc CW, TS, AG, AO, SL, JV) | TS/CW | 2024/02/02 |
4 |
Publication of the white paper for study cases | AO | 2024/02/09 |
5 |
Send new version of WP5 implementation to JD, SL | AM/JD | 2024/01/26 |
6 |
Meeting about crossover WP5/7 with AM, IK and Kevin Cassou | SP/AP | 2024/01/26 |
7 |
Send final draft for WP7 implementation to JV/SL | SP/AP | 2024/01/26 |
8 |
Risk table needs to be filled by all WP Leaders and sent to SL/JV | All WPs leaders | 2024/01/22 |
9 |
Review and reduce WPs budget | All WPs leaders | 2024/01/26 |
10 |
Send the assumptions taken for calculating travel expenses to JV/SL | All WPs leaders | 2024/01/24 |
11 |
Propose a harmonization of travel expenses calculation | JV/SL | 2024/01/24 |
12 |
Excellence section draft | AG/TS | 2024/01/26 |
13 |
Complete proposal draft ready for review process | All | 2024/02/12 |
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