Finance Committee - Three-Hundred-and-Ninetieth Meeting

Name: Finance Committee - Three-Hundred-and-Ninetieth Meeting
Start: 2024-03-20T09:00:00+01:00
End: 2024-03-20T17:50:00+01:00
Location: CERN

Wednesday 20 Mar 2024, 09:00 → 17:50 Europe/Zurich

503/1-001 - Council Chamber (CERN)

503/1-001 - Council Chamber

CERN

162

Show room on map

- - - - NORMAL SESSION - - -
  
  Zoom link - Normal session
  - 1
    Adoption of the agenda
    
    CERN/FC/6778/Rev.
    
    English
    
    French
  - 2
    Approval of the draft minutes of
    
    a) the three-hundred-and-eighty-eighth meeting
    
    CERN/FC/6742/RA
    
    English
    
    French
    
    b) the three-hundred-and-eighty-ninth meeting
    
    CERN/FC/6779/RA
    
    English
    
    French
  - 3
    
    Matters arising from the previous meeting
  - 4
    
    Briefing by the President of Council (Oral)
    
    Document for information: Key considerations on the governance of future flagship projects at CERN (CERN/3786)
  - 5
    Financial and budgetary matters
    
    a) CERN Annual Progress Report 2023 (Dr F. Sonnemann)
    
    CERN/SPC/1231/RA CERN/FC/6780/RA CERN/3801/RA
    
    English
    
    Slides
    
    b) Status of payment of the contributions by the Member and Associate Member States (Mr R. Bello)
    
    CERN/FC/6781/RA/Rev.
    
    English
    
    French
    
    Slides
  - 6
    Audit Committee (AC) (Professor J. Schieck)
    
    a) Report on the AC meeting held on 28 February 2024 (Oral)
    
    Slides
    
    b) AC – Annual activity report 2023
    
    CERN/FC/6782/RA CERN/3804/RA
    
    English
    
    French
    
    c) Questions from the Finance Committee to the Audit Committee
  - 10:30
    
    - - - COFFEE BREAK - - -
  - 7
    Pension Fund matters
    
    a) Report by the Chair of the Pension Fund Governing Board (Dr F. Buzatu - Oral)
    
    Slides
    
    b) Investment performance report and other Pension Fund activities (Mr D. Heron - Oral)
    
    Slides
  - 8
    
    FCC Feasibility Study: the next steps (Dr M. Benedikt - Oral)
    
    Slides
- - - - CLOSED SESSION - - -
  - 9
    The financial contribution of Ukraine to CERN for 2024
    
    CERN/FC/6783/RA CERN/3808/C
    
    English
    
    French
    
    Slides
  - 10
    FC Vice-Chair recommendation to Council
    
    CERN/FC/6784/RA
    
    English
    
    French
- 12:20
  
  - - - LUNCH - - -
- - - - NORMAL SESSION - - -
  - 11
    Status of accelerators and experiments
    
    a) Status of the accelerator complex and upgrades (Dr M. Lamont - Oral)
    
    Slides
    
    b) Status of the experiments and computing (Prof. J. Mnich)
    
    CERN/FC/6809/RA CERN/3817/RA
    
    Slides
    
    Document: Proposal to appoint students from Non-Member States for the Next Generation Triggers Project
  - 12
    Relations with industrial stakeholders
    
    a) Report on knowledge transfer in 2023 (Dr G. Anelli - Oral)
    
    Report on Knowledge Transfer in 2023
    
    Slides
    
    b) Update from the ILO Forum (Dr J. Visser - Oral)
    
    Slides
    
    c) Report on procurement activities in 2023 (Ms C. Lara Arnaud)
    
    CERN/FC/6785/RA
    
    English
    
    French
    
    Slides
  - 15:15
    
    Tea break
  - 13
    Revision of the Financial Rules – Procurement Rules (Ms C. Lara Arnaud and Dr F. Sonnemann)
    
    CERN/FC/6786/RA
    
    English
    
    Slides
  - 14
    New contract adjudications (Mr C. Hartley)
    
    Slides
    
    a) Proposal for the award of a blanket purchase contract for the supply of high-voltage power cable
    
    CERN/FC/6787/RA
    
    English
    
    French
    
    b) Proposal for the award of a contract for the supply and installation of a 38 MVA 66/18 kV power transformer
    
    CERN/FC/6788/RA
    
    English
    
    French
    
    c) Proposal for the award of a blanket purchase contract for the design, supply, installation and commissioning of automatic gas and oxygen deficiency detection systems
    
    CERN/FC/6789/RA
    
    English
    
    French
    
    d) Proposal for the award of a contract for the maintenance and operation of cooling, ventilation and associated systems on the CERN site
    
    CERN/FC/6790/RA
    
    English
    
    French
    
    e) Proposal for the award of three contracts for the provision of safety assistance and operational safety services on the CERN site
    
    CERN/FC/6791/RA
    
    English
    
    French
    
    f) Proposal to negotiate extensions of two blanket purchase contracts for the supply of automation systems and fieldbus equipment
    
    CERN/FC/6792/RA
    
    English
    
    French
    
    g) Proposal for the award of a contract, without competitive tendering, for the supply of electronic units for the active magnetic bearings of the LHC cold compressor system
    
    CERN/FC/6793/RA
    
    English
    
    French
    
    h) Proposal to negotiate a collaboration agreement for the development of Nb3Sn superconducting wire for the high-field magnet R&D programme
    
    CERN/FC/6794/RA
    
    English
    
    French
    
    i) Proposal to negotiate a collaboration agreement for the development of high-temperature superconducting REBCO technology for the high-field magnet R&D programme
    
    CERN/FC/6795/RA
    
    English
    
    French
    
    j) Proposal for the award of two contracts for the supply of magnet systems for high-field wire critical-current measurements
    
    CERN/FC/6796/RA
    
    English
    
    French
    
    k) Proposal for the award of a blanket purchase contract, without competitive tendering, for the treatment of low- and intermediate-level radioactive waste by melting
    
    CERN/FC/6797/RA
    
    English
    
    French
    
    l) Proposal for the award of a blanket purchase contract, without competitive tendering, for the supply of injectable containers for the disposal of radioactive waste
    
    CERN/FC/6798/RA
    
    English
    
    French
    
    m) Proposal for the award of a contract for the provision of architectural and engineering consultancy services for the renovation and extension of the central workshop (Buildings 100 and 72) on the Swiss part of CERN’s Meyrin site
    
    CERN/FC/6799/RA
    
    English
    
    French
    
    n) Proposal for the award of a contract for the renovation of Building 36 on the French part of CERN's Meyrin site
    
    CERN/FC/6800/RA
    
    English
    
    French
    
    o) Proposal for the award of a contract for the renovation of Building 60 on the Swiss part of CERN's Meyrin site
    
    CERN/FC/6801/RA
    
    English
    
    French
    
    p) Proposal for the award of a contract for the civil engineering work for the construction of Building 3586 (SF58) at LHC point 5 in Cessy (France)
    
    CERN/FC/6802/RA
    
    English
    
    French
    
    q) Proposal for the award of a contract for the supply, installation and commissioning of the heating, ventilation, air conditioning and electrical equipment for a new centralised heating plant on CERN’s Prévessin site in France
    
    CERN/FC/6803/RA
    
    English
    
    French
    
    r) Proposal for the award of a contract for the operation of a service desk at CERN
    
    CERN/FC/6804/RA
    
    English
    
    French
    
    s) Proposal for the award of two contracts for the provision of remote agile application development services
    
    CERN/FC/6805/RA
    
    English
    
    French
    
    t) Proposal to negotiate an extension of the contracts for the provision of open access publication services for SCOAP3
    
    CERN/FC/6806/RA
    
    English
    
    French
    
    u) Proposal for the award of a contract for the supply of semiconductor power stacks for POLARIS converters
    
    CERN/FC/6807/RA
    
    English
    
    French
    
    v) Proposal for the award of a contract for the supply of CO2 distribution manifolds for the CMS Phase 2 upgrade
    
    CERN/FC/6808/RA
    
    English
    
    French
  - 15
    
    Confirmation of the access status of the documents on the agenda
  - 16
    
    Other business