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Softball Club AGPM 2024- All Purpose General Meeting

Europe/Zurich
Zoom Meeting ID
64582858877
Host
John Apostolakis
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Minutes of the Softball Club 2024 All-Purpose General Meeting (APGM)

Location: Les Brasseurs Geneva

Date: Tuesday April 30th, Start: 19:00 CEST

Present: Rachel Miller, Coleman Nee, John Apostolakis, Dan Pruzin, Norman Maldonado, Adam Maldonado,  Bennett Greenberg, Greg Agius, Thomas M., Benjamin B., Diego T., Paul, Ron Jacobs (partial)

Excuses: Phillip Santos, Andre Henriques.

Indico Meeting URL: indico.cern.ch/event/1412468/

Draft:  0.4

Editors: John Apostolakis, Andre Henriques, 12 July 2024, 09:00

Agenda

Agenda approved

Approval of Minutes of 2023 APGM

Approved.

Report of 2023 Activities

The Club committee members presented a report on the club activities in 2023..

– The CERN/WTO Colliders team participated in the Geneva Softball League’s games from April-September 2023. 

– The season start on 23 April was the earliest in a decade. Five games were held by mid-May.

– Access to the softball/baseball field at the Centre Sportif de Vessy ended in May, as the field was closed for the construction of alternative sporting facilities. 

– The majority of games were played at the Bellevue field (Childers Field), in close coordination with the field hosts.

– GSL league games were organised at Higgs Field (CERN Prevessin)  on 2 July, well attended by the Boer and Buenavista team members and the hosting CERN Colliders. 

– A smaller friendly with First Responders was organised at Higgs Field on 9 July.

– A team bat was purchased for the club by Dan Pruzin in 2023 was discovered to be defective.  A replacement bat, provided by the manufacturer, will be picked up in June by Rachel.

Report of 2023 Accounts

John Apostolakis & Coleman Nee

– The provisional accounts for 2023 were presented and discussed.  To be finalised in the succeeding days.

– Note: reimbursement for the purchase of the club bat will be undertaken in 2024.

 

Election of Club officers:

After the role of the officers was described briefly, an election was held.  its results were:

– President: John Apostolakis (CERN): 10 for, 1 abstention.  Elected

– Treasurer: Coleman Nee (WTO): unanimous.  Elected

– Secretary: Andre Henriques (CERN): unanimous. Elected

– Higgs field officer: Bennett Greenberg (CERN) unanimous.  Elected

– Uniform officer: Rachel Miller (ISO) - unanimous.  Elected

– Vice President: Andre Henriques (CERN) - unanimous. Elected

The APGM meeting endorses that Coleman Nee, the treasurer, and John Apostolakis, as president, have individual signatory rights to the bank account of the Softball Club at UBS.

Note: A derogation will be requested from the Staff Association’s CERN Club Committee (CCC) for the appointment of Coleman Nee (WTO) to the post of treasurer.

Planning 2024 Activities

– Took part in the CERN Club event at the Relay Race, May 2023 to advertise the club.

– Participate as the Geneva Colliders team in the Swiss Softball League, Swiss-Romande section.

– John Apostolakis agreed to advance the 100.- CHF registration fee on behalf of the club. 

– Games will be organised as mini-tournaments on Saturday or Sunday, with teams subscribing to each tournament as available. 

– Dates for the tournaments at Bulle, Lausanne, CERN, Martigny and Sierre are foreseen.  Potentially also in Basel.

– The club will host a tournament at Higgs field on the CERN Prevessin site on the weekend of 6-7 July 2024.

– Participate in the Geneva (Slow-Pitch) Softball League for approximately 2 weekends each month. Three teams are confirmed, and the Mission is seeking to create a team. 

– The field in Bellevue is expected to be available for several Sunday games.

– Recruit new players from CERN, other organisations and companies in the Geneva area

– Showcase the club in the CERN Clubs event at the CERN Relay Race (11 June 2024) - organiser: John

– Prepare posters to advertise the club.

– Organise work days to prepare the CERN Prevessin Field

– Repair the line painting machine, in anticipation of hosting the Swiss league.

– Find pins to secure the bases

– Organise purchases of necessary supplies

– Order game balls (Rachel) and also wiffle balls (John) for practice

– Order new uniforms - Rachel agreed to find and interact with the supplier, John to create a form to collect information on who is interested.

 

AOB

None raised

Meeting was adjourned at 20:15

 

There are minutes attached to this event. Show them.
    • 7:00 PM 7:15 PM
      Welcome 15m
    • 7:15 PM 8:30 PM
      All Purpose General Meeting 2023: AGPM 2023
      • 7:15 PM
        Report of 2023 activities / commitee 20m
        • Approve minutes of APGM 2023
        • Games played
        • Use of combined Cricket/Softball Field
        • Equipment
        • Presentation of the Accounts for 2023
        • Preparations for 2024 season
      • 7:35 PM
        Election of 2024 Commitee 20m

        Offices and their duties
        Mandatory posts:
        - President
        - Treasurer
        - Secretary
        Optional posts
        - Vice President
        - Field Officer
        - Equipment Officer

        Requirements for mandatory officers: minimum 1 is a CERN member of personnel (statutory + to enable access for members and club guests - ie other teams). For non-CERN people, a derogation is needed

      • 7:55 PM
        4 - Planning of 2024 Activities 35m
        • Participation in competitions in Geneva, Swiss Romand
          •⁠ ⁠⁠proposed schedule for Geneva league games;
          •⁠ ⁠⁠Swiss softball league; which “away” tourneys we will play
          •⁠ Hosting our tourney on 7 July;
          •⁠ ⁠⁠Roster and recruitment of players;

        • ⁠⁠Club dues

        • ⁠Equipment needs and purchases

        Other business