Finance Committee - Three-Hundred-and-Ninety-Second Meeting

Name: Finance Committee - Three-Hundred-and-Ninety-Second Meeting
Start: 2024-06-19T09:00:00+02:00
End: 2024-06-19T18:00:00+02:00
Location: CERN

Wednesday 19 Jun 2024, 09:00 → 18:00 Europe/Zurich

503/1-001 - Council Chamber (CERN)

503/1-001 - Council Chamber

CERN

162

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- - - - NORMAL SESSION - - -
  
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  - 1
    Adoption of the agenda
    
    CERN/FC/6813/Rev.
    
    English
    
    French
  - 2
    Approval of the draft minutes of
    
    a) the three-hundred-and-ninetieth meeting
    
    CERN/FC/6811/RA
    
    English
    
    French
    
    b) three-hundred-and-ninety-first meeting
    
    CERN/FC/6814/RA/Draft
  - 3
    
    Matters arising from the previous meeting
  - 4
    
    Briefing by the President of Council (Oral)
  - 5
    CERN Annual Progress Report 2023 (Dr F. Sonnemann)
    
    CERN/SPC/1231/Rev. CERN/FC/6780/Rev. CERN/3801/Rev.
    
    English
    
    French
    
    Slides
  - 6
    CERN finances 2023
    
    a) Financial Statements for 2023 (Dr F. Sonnemann)
    
    CERN/FC/6815 CERN/3822
    
    English
    
    French
    
    Slides
    
    b) Opinion and report from the External Auditors on the Financial Statements of CERN for the year ended 31 December 2023
    
    CERN/FC/6816 CERN/3823
    
    English
    
    French
    
    Slides
  - 7
    Pension Fund finances 2023
    
    a) Annual Report and Financial Statements for 2023 (Mr D. Heron)
    
    CERN/FC/6817 CERN/3824
    
    English
    
    French
    
    Slides
    
    b) Opinion and Report from the External Auditors on the Financial Statements of the Pension Fund for the Year Ended 31 December 2023 and Comments from the Pension Fund Management
    
    CERN/FC/6818 CERN/3825
    
    English
    
    French
    
    Slides
  - 8
    Audit Committee (AC) (Professor J. Schieck)
    
    a) Report on the AC meeting held on 28 and 29 May 2024 (Oral)
    
    Slides
    
    b) Questions from the Finance Committee to the Audit Committee
  - 10:40
    
    - - - COFFEE BREAK - - -
  - 9
    
    Tripartite Employment Conditions Forum (TREF) - Report on the meeting held on 15 May 2024 (Ms S. Verth - Oral)
    
    TREF Chair's report to FC June 2024
  - 10
    Proposed amendment to the 11th Edition of the Staff Regulations: Medical examination prior to taking up appointment (Mr J. Purvis)
    
    CERN/FC/6819 CERN/3827
    
    English
    
    French
    
    Slides
  - 11
    Financial and budgetary matters for 2024 and beyond
    
    a) Status of payment of the contributions by the Member and Associate Member States and Status of 2024 budget and actual expenses (Mr R. Bello)
    
    CERN/FC/6820/RA/Rev.
    
    English
    
    French
    
    Slides
    
    b) Preliminary information on the Cost-Variation Index for 2025 (Dr F. Sonnemann)
    
    CERN/FC/6821/RA
    
    English
    
    French
    
    Slides
    
    c) Key messages from the Finance Committee on the Medium-Term Plan for the period 2025-2029
    
    CERN/FC/6822/RA
    
    English
    
    French
    
    d) Medium-Term Plan for the period 2025-2029 and Draft Budget of the Organization for the Seventy-First Financial Year 2025 (Mr R. Bello)
    
    CERN/SPC/1236/Rev. CERN/FC/6812/Rev. CERN/3829
    
    English
    
    French
    
    Slides
    
    e) 2025 Scale of Contributions by the Member and Associate Member States (Dr F. Sonnemann)
    
    CERN/FC/6823 CERN/3828
    
    English
    
    French
    
    Slides
- 13:05
  
  - - - LUNCH - - -
- - - - NORMAL SESSION - - -
  - 12
    Pension Fund matters
    
    a) Report by the Chair of the Pension Fund Governing Board (Dr F. Buzatu - Oral)
    
    Slides
    
    b) Investment performance report and other Pension Fund activities (Mr D. Heron - Oral)
    
    Slides
    
    c) Actuarial dashboard as at 1 January 2024
    
    CERN/FC/6824/RA
    
    English
    
    French
  - 13
    Status of accelerators and experiments
    
    a) Status of the accelerator complex and upgrades (Dr M. Lamont - Oral)
    
    Slides
    
    b) Status of the experiments and computing (Prof. J. Mnich)
    
    Slides
    
    SPC Interventions FC June 2024
  - 14
    Revision of the Financial Rules – Procurement Rules
    
    CERN/FC/6786/RA/Rev. CERN/3830/RA
    
    English
    
    French
    
    Slides
  - 16:25
    
    Tea break
  - 15
    New contract adjudications (Mr C. Hartley)
    
    Slides
    
    a) Proposal for the award of a contract for high-precision geodetic metrology services on the CERN site
    
    CERN/FC/6826/RA
    
    English
    
    French
    
    b) Proposal for the negotiation of a contract, without competitive tendering, for the provision of subscriptions to and open access publishing in ELSEVIER journals
    
    CERN/FC/6827/RA
    
    English
    
    French
    
    c) Proposal for the award of a contract for the provision of radiation protection services on the CERN site
    
    CERN/FC/6828/RA
    
    English
    
    French
    
    d) Proposal for the award of a blanket purchase contract, without competitive tendering, for the conditioning and disposal of radioactive waste in Switzerland
    
    CERN/FC/6829/RA
    
    English
    
    French
    
    e) Proposal for the extension of an existing blanket purchase contract and the negotiation of a new blanket purchase contract, without competitive tendering, for the supply of personal dosimeters and instant-readout stations
    
    CERN/FC/6830/RA
    
    English
    
    French
    
    f) Proposal for the award of a contract for the supply of jacks for the HL-LHC project
    
    CERN/FC/6831/RA
    
    English
    
    French
    
    g) Proposal for the award of a contract, without competitive tendering, for the supply, installation and commissioning of an electron-beam welding machine for the production of beryllium vacuum pipes
    
    CERN/FC/6832/RA
    
    English
    
    French
    
    h) Proposal for the award of a contract for the provision of technical support services for safety and security systems on the CERN site
    
    CERN/FC/6833/RA
    
    English
    
    French
    
    i) Proposal for the negotiation of an extension of an existing blanket purchase contract, without competitive tendering, for the supply of portable gas detectors and the associated cells
    
    CERN/FC/6834/RA
    
    English
    
    French
    
    j) Proposal to extend the contract for the supply of electricity to cover 2026
    
    CERN/FC/6835/RA
    
    English
    
    French
    
    k) Proposal to negotiate an amendment to an existing contract for the laying of power cables and associated works
    
    CERN/FC/6836/RA
    
    English
    
    French
    
    l) Proposal for the award of a contract for the preventive and corrective maintenance of electrical installations on the CERN site
    
    CERN/FC/6837/RA
    
    English
    
    French
    
    m) Proposal for the award of a blanket purchase contract for the supply of and installation of secondary distribution switchgear with rated voltages of 18 kV and 3.3 kV
    
    CERN/FC/6838/RA
    
    English
    
    French
    
    n) Proposal for the award of a contract for the supply of 18 kV cast-resin transformers for LHC and AD power converters
    
    CERN/FC/6839/RA
    
    English
    
    French
    
    o) Proposal for the award of a contract for the manufacture and supply of HL-LHC collimators
    
    CERN/FC/6840/RA
    
    English
    
    French
    
    p) Proposal for the award of a contract for the manufacture and supply of mechanical structures for the HL-LHC collimators
    
    CERN/FC/6841/RA
    
    English
    
    French
    
    q) Proposal to tender two supply contracts on a best-value-for-money basis
    
    CERN/FC/6842/RA
    
    English
    
    French
    
    r) Proposal for the award of a contract for the construction of a rainwater retention tank in the basement of Building 41
    
    CERN/FC/6843/RA
    
    English
    
    French
    
    s) Proposal to negotiate an extension of an existing blanket purchase contract, without competitive tendering, for the supply of multi-pin connectors
    
    CERN/FC/6844/RA
    
    English
    
    French
    
    t) Proposal to negotiate an extension of an existing blanket purchase contract, without competitive tendering, for the supply of connectors and accessories
    
    CERN/FC/6845/RA
    
    English
    
    French
    
    u) Proposal for the award of a blanket purchase contract, without competitive tendering, for the supply of electrical interconnections, interface electronics components and automation technology products through a punch-out catalogue
    
    CERN/FC/6846/RA
    
    English
    
    French
    
    v) Proposal for the award of a contract for the transport of a detector cryostat warm structure for DUNE/LBNF
    
    CERN/FC/6847/RA
    
    English
    
    French
  - 16
    Overview of current service contracts (Mr C. Hartley)
    
    CERN/FC/6825/RA
    
    English
    
    French
    
    Slides
  - 17
    
    Confirmation of the access status of the documents on the agenda
  - 18
    Other business
    
    Revised timetable for Council Sessions and committee meetings in 2025 (CERN/3777/Rev.)
    
    English