Finance Committee - Three-Hundred-and-Ninety-Second Meeting

Name: Finance Committee - Three-Hundred-and-Ninety-Second Meeting
Start: 2024-06-19T09:00:00+02:00
End: 2024-06-19T18:00:00+02:00
Location: CERN

Wednesday 19 Jun 2024, 09:00 → 18:00 Europe/Zurich

503/1-001 - Council Chamber (CERN)

503/1-001 - Council Chamber

CERN

162

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- 09:00 → 13:05
  - - - NORMAL SESSION - - -
  
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  - 09:00
    Adoption of the agenda 3m
    
    CERN/FC/6813/Rev.
    
    English
    
    French
  - 09:03
    Approval of the draft minutes of 10m
    
    the three-hundred-and-ninetieth meeting 5m
    
    CERN/FC/6811/RA
    
    English
    
    French
    
    three-hundred-and-ninety-first meeting 5m
    
    CERN/FC/6814/RA/Draft
  - 09:13
    
    Matters arising from the previous meeting 10m
  - 09:23
    
    Briefing by the President of Council (Oral) 2m
  - 09:25
    CERN Annual Progress Report 2023 (Dr F. Sonnemann) 20m
    
    CERN/SPC/1231/Rev. CERN/FC/6780/Rev. CERN/3801/Rev.
    
    English
    
    French
    
    Slides
  - 09:45
    CERN finances 2023 20m
    
    Financial Statements for 2023 (Dr F. Sonnemann) 10m
    
    CERN/FC/6815 CERN/3822
    
    English
    
    French
    
    Slides
    
    Opinion and report from the External Auditors on the Financial Statements of CERN for the year ended 31 December 2023 10m
    
    CERN/FC/6816 CERN/3823
    
    English
    
    French
    
    Slides
  - 10:05
    Pension Fund finances 2023 20m
    
    Annual Report and Financial Statements for 2023 (Mr D. Heron) 10m
    
    CERN/FC/6817 CERN/3824
    
    English
    
    French
    
    Slides
    
    Opinion and Report from the External Auditors on the Financial Statements of the Pension Fund for the Year Ended 31 December 2023 and Comments from the Pension Fund Management 10m
    
    CERN/FC/6818 CERN/3825
    
    English
    
    French
    
    Slides
  - 10:25
    Audit Committee (AC) (Professor J. Schieck) 15m
    
    Report on the AC meeting held on 28 and 29 May 2024 (Oral) 14m
    
    Slides
    
    Questions from the Finance Committee to the Audit Committee 1m
  - 10:40
    
    - - - COFFEE BREAK - - - 20m
  - 11:00
    
    Tripartite Employment Conditions Forum (TREF) - Report on the meeting held on 15 May 2024 (Ms S. Verth - Oral) 15m
    
    TREF Chair's report to FC June 2024
  - 11:15
    Proposed amendment to the 11th Edition of the Staff Regulations: Medical examination prior to taking up appointment (Mr J. Purvis) 15m
    
    CERN/FC/6819 CERN/3827
    
    English
    
    French
    
    Slides
  - 11:30
    Financial and budgetary matters for 2024 and beyond 1h 35m
    
    Status of payment of the contributions by the Member and Associate Member States and Status of 2024 budget and actual expenses (Mr R. Bello) 10m
    
    CERN/FC/6820/RA/Rev.
    
    English
    
    French
    
    Slides
    
    Preliminary information on the Cost-Variation Index for 2025 (Dr F. Sonnemann) 15m
    
    CERN/FC/6821/RA
    
    English
    
    French
    
    Slides
    
    Key messages from the Finance Committee on the Medium-Term Plan for the period 2025-2029 10m
    
    CERN/FC/6822/RA
    
    English
    
    French
    
    Medium-Term Plan for the period 2025-2029 and Draft Budget of the Organization for the Seventy-First Financial Year 2025 (Mr R. Bello) 45m
    
    CERN/SPC/1236/Rev. CERN/FC/6812/Rev. CERN/3829
    
    English
    
    French
    
    Slides
    
    2025 Scale of Contributions by the Member and Associate Member States (Dr F. Sonnemann) 10m
    
    CERN/FC/6823 CERN/3828
    
    English
    
    French
    
    Slides
- 13:05 → 14:30
  
  - - - LUNCH - - - 1h 25m
- 14:30 → 18:00
  - - - NORMAL SESSION - - -
  - 14:30
    Pension Fund matters 30m
    
    Report by the Chair of the Pension Fund Governing Board (Dr F. Buzatu - Oral) 10m
    
    Slides
    
    Investment performance report and other Pension Fund activities (Mr D. Heron - Oral) 10m
    
    Slides
    
    Actuarial dashboard as at 1 January 2024 10m
    
    CERN/FC/6824/RA
    
    English
    
    French
  - 15:00
    Status of accelerators and experiments 40m
    
    Status of the accelerator complex and upgrades (Dr M. Lamont - Oral) 20m
    
    Slides
    
    Status of the experiments and computing (Prof. J. Mnich) 20m
    
    Slides
    
    SPC Interventions FC June 2024
  - 15:40
    Revision of the Financial Rules – Procurement Rules 45m
    
    CERN/FC/6786/RA/Rev. CERN/3830/RA
    
    English
    
    French
    
    Slides
  - 16:25
    
    Tea break 20m
  - 16:45
    New contract adjudications (Mr C. Hartley) 50m
    
    Slides
    
    Proposal for the award of a contract for high-precision geodetic metrology services on the CERN site 2m
    
    CERN/FC/6826/RA
    
    English
    
    French
    
    Proposal for the negotiation of a contract, without competitive tendering, for the provision of subscriptions to and open access publishing in ELSEVIER journals 2m
    
    CERN/FC/6827/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the provision of radiation protection services on the CERN site 2m
    
    CERN/FC/6828/RA
    
    English
    
    French
    
    Proposal for the award of a blanket purchase contract, without competitive tendering, for the conditioning and disposal of radioactive waste in Switzerland 2m
    
    CERN/FC/6829/RA
    
    English
    
    French
    
    Proposal for the extension of an existing blanket purchase contract and the negotiation of a new blanket purchase contract, without competitive tendering, for the supply of personal dosimeters and instant-readout stations 2m
    
    CERN/FC/6830/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the supply of jacks for the HL-LHC project 2m
    
    CERN/FC/6831/RA
    
    English
    
    French
    
    Proposal for the award of a contract, without competitive tendering, for the supply, installation and commissioning of an electron-beam welding machine for the production of beryllium vacuum pipes 2m
    
    CERN/FC/6832/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the provision of technical support services for safety and security systems on the CERN site 2m
    
    CERN/FC/6833/RA
    
    English
    
    French
    
    Proposal for the negotiation of an extension of an existing blanket purchase contract, without competitive tendering, for the supply of portable gas detectors and the associated cells 2m
    
    CERN/FC/6834/RA
    
    English
    
    French
    
    Proposal to extend the contract for the supply of electricity to cover 2026 2m
    
    CERN/FC/6835/RA
    
    English
    
    French
    
    Proposal to negotiate an amendment to an existing contract for the laying of power cables and associated works 2m
    
    CERN/FC/6836/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the preventive and corrective maintenance of electrical installations on the CERN site 2m
    
    CERN/FC/6837/RA
    
    English
    
    French
    
    Proposal for the award of a blanket purchase contract for the supply of and installation of secondary distribution switchgear with rated voltages of 18 kV and 3.3 kV 2m
    
    CERN/FC/6838/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the supply of 18 kV cast-resin transformers for LHC and AD power converters 2m
    
    CERN/FC/6839/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the manufacture and supply of HL-LHC collimators 2m
    
    CERN/FC/6840/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the manufacture and supply of mechanical structures for the HL-LHC collimators 2m
    
    CERN/FC/6841/RA
    
    English
    
    French
    
    Proposal to tender two supply contracts on a best-value-for-money basis 2m
    
    CERN/FC/6842/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the construction of a rainwater retention tank in the basement of Building 41 2m
    
    CERN/FC/6843/RA
    
    English
    
    French
    
    Proposal to negotiate an extension of an existing blanket purchase contract, without competitive tendering, for the supply of multi-pin connectors 2m
    
    CERN/FC/6844/RA
    
    English
    
    French
    
    Proposal to negotiate an extension of an existing blanket purchase contract, without competitive tendering, for the supply of connectors and accessories 2m
    
    CERN/FC/6845/RA
    
    English
    
    French
    
    Proposal for the award of a blanket purchase contract, without competitive tendering, for the supply of electrical interconnections, interface electronics components and automation technology products through a punch-out catalogue 2m
    
    CERN/FC/6846/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the transport of a detector cryostat warm structure for DUNE/LBNF 2m
    
    CERN/FC/6847/RA
    
    English
    
    French
  - 17:35
    Overview of current service contracts (Mr C. Hartley) 15m
    
    CERN/FC/6825/RA
    
    English
    
    French
    
    Slides
  - 17:50
    
    Confirmation of the access status of the documents on the agenda 5m
  - 17:55
    Other business 5m
    
    Revised timetable for Council Sessions and committee meetings in 2025 (CERN/3777/Rev.)
    
    English