Finance Committee - Three-Hundred-and-Ninety-Third Meeting

Name: Finance Committee - Three-Hundred-and-Ninety-Third Meeting
Start: 2024-09-25T09:00:00+02:00
End: 2024-09-25T15:30:00+02:00
Location: CERN

Wednesday 25 Sept 2024, 09:00 → 15:30 Europe/Zurich

503/1-001 - Council Chamber (CERN)

503/1-001 - Council Chamber

CERN

162

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- - - - NORMAL SESSION - - -
  
  Zoom link
  - 1
    Adoption of the agenda
    
    CERN/FC/6848/Rev.
    
    English
    
    French
  - 2
    Approval of the draft minutes of
    
    a) three-hundred-and-ninety-first meeting
    
    CERN/FC/6814/RA
    
    English
    
    French
    
    b) three-hundred-and-ninety-second meeting
    
    CERN/FC/6849/RA
    
    English
    
    French
  - 3
    
    Matters arising from the previous meeting
  - 4
    
    Briefing by the President of Council (Oral)
  - 5
    Financial and budgetary matters
    
    a) Status of payment of the contributions by the Member and Associate Member States and Status of 2024 budget and actual expenses (Mr R. Bello)
    
    CERN/FC/6850/RA
    
    English
    
    French
    
    Slides
    
    b) Preliminary information on the Cost-Variation Index for 2025 (Dr F. Sonnemann)
    
    CERN/FC/6821/RA/Rev.
    
    English
    
    French
    
    Slides
  - 6
    Audit Committee (AC) (Professor J. Schieck)
    
    a) Report on the AC meeting held on 3 and 4 September 2024 (Oral)
    
    Slides
    
    b) Questions from the Finance Committee to the Audit Committee
  - 7
    Pension Fund matters
    
    Document for information
    
    a) Report by the Chair of the Pension Fund Governing Board (Dr F. Buzatu - Oral)
    
    Slides
    
    b) Investment performance report and other Pension Fund activities (Mr D. Heron - Oral)
    
    Slides
  - 10:40
    
    - - - COFFEE BREAK - - -
  - 8
    Status of accelerators and experiments
    
    SPC Interventions to Item 8 Slides
    
    a) Status of the accelerator complex and upgrades (Dr M. Lamont - Oral)
    
    Slides
    
    b) Status of the experiments and computing (Prof. J. Mnich)
    
    Slides
  - 9
    
    Update on the site maintenance and consolidation and new buildings programme (Dr M. Capeans - Oral)
    
    Link to the Slides
- 12:10
  
  - - - LUNCH - - -
- - - - NORMAL SESSION - - -
  - 10
    
    CERN Science Gateway report (Mr P. Geeraert - Oral)
    
    Slides
  - 11
    
    Update from the ILO Forum (Dr J. Visser, Chair of the ILO Forum - Oral)
    
    Slides
  - 12
    
    Environmentally Responsible Procurement Policy (Mr C. Hartley - Oral)
    
    Slides
  - 13
    New contract adjudications (Mr C. Hartley)
    
    Slides
    
    a) Proposal for the award of three blanket purchase contracts for the supply of power and signal cables
    
    CERN/FC/6851/RA
    
    English
    
    French
    
    b) Proposal for the award of a blanket purchase contract for the supply of stainless steel rolled and forged round bars
    
    CERN/FC/6852/RA
    
    English
    
    French
    
    c) Proposal for the award of a contract for roof repair, maintenance and renovation works at CERN
    
    CERN/FC/6853/RA
    
    English
    
    French
    
    d) Proposal for the award of a contract for the provision of consultancy services and work supervision for the construction of the new Building 140 on the Swiss part of CERN’s Meyrin site
    
    CERN/FC/6854/RA
    
    English
    
    French
    
    e) Proposal for the negotiation of an extension of an existing blanket purchase contract, without competitive tendering, for the supply of high-power radiofrequency grid tubes for the CERN accelerators
    
    CERN/FC/6855/RA
    
    English
    
    French
    
    f) Proposal for the award of a contract for the supply of power converter modules
    
    CERN/FC/6856/RA
    
    English
    
    French
    
    g) Proposal for the extension of a partnership agreement for the management of medical emergencies on the CERN site and the training of CERN’s medical staff and firefighters for emergency situations
    
    CERN/FC/6857/RA
    
    English
    
    French
    
    h) Proposal for the award of two contracts for the provision of mechanical design and engineering services on the CERN site
    
    CERN/FC/6858/RA
    
    English
    
    French
    
    i) Proposal for the award of a blanket purchase contract for the supply and maintenance of power supply units for the CMS outer tracker
    
    CERN/FC/6859/RA
    
    English
    
    French
    
    j) Proposal for the award of a contract, without competitive tendering, for the supply of radiation-hard stepping motors for the HL-LHC Full Remote Alignment System (FRAS)
    
    CERN/FC/6860/RA
    
    English
    
    French
    
    k) Proposal for the award of three blanket purchase contracts for the provision of cloud computing services and related support services
    
    CERN/FC/6861/RA
    
    English
    
    French
    
    l) Proposal for the award of two blanket purchase contracts for the provision of quantum cloud computing services and the related support
    
    CERN/FC/6862/RA
    
    English
    
    French
  - 14
    
    Confirmation of the access status of the documents on the agenda
  - 15
    
    Other business