Finance Committee - Three-Hundred-and-Ninety-Third Meeting

Name: Finance Committee - Three-Hundred-and-Ninety-Third Meeting
Start: 2024-09-25T09:00:00+02:00
End: 2024-09-25T15:30:00+02:00
Location: CERN

Wednesday 25 Sept 2024, 09:00 → 15:30 Europe/Zurich

503/1-001 - Council Chamber (CERN)

503/1-001 - Council Chamber

CERN

162

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- 09:00 → 12:10
  - - - NORMAL SESSION - - -
  
  Zoom link
  - 09:00
    Adoption of the agenda 3m
    
    CERN/FC/6848/Rev.
    
    English
    
    French
  - 09:03
    Approval of the draft minutes of 7m
    
    three-hundred-and-ninety-first meeting 5m
    
    CERN/FC/6814/RA
    
    English
    
    French
    
    three-hundred-and-ninety-second meeting 5m
    
    CERN/FC/6849/RA
    
    English
    
    French
  - 09:10
    
    Matters arising from the previous meeting 10m
  - 09:20
    
    Briefing by the President of Council (Oral) 10m
  - 09:30
    Financial and budgetary matters 25m
    
    Status of payment of the contributions by the Member and Associate Member States and Status of 2024 budget and actual expenses (Mr R. Bello) 10m
    
    CERN/FC/6850/RA
    
    English
    
    French
    
    Slides
    
    Preliminary information on the Cost-Variation Index for 2025 (Dr F. Sonnemann) 15m
    
    CERN/FC/6821/RA/Rev.
    
    English
    
    French
    
    Slides
  - 09:55
    Audit Committee (AC) (Professor J. Schieck) 15m
    
    Report on the AC meeting held on 3 and 4 September 2024 (Oral) 14m
    
    Slides
    
    Questions from the Finance Committee to the Audit Committee 1m
  - 10:10
    Pension Fund matters 30m
    
    Document for information
    
    Report by the Chair of the Pension Fund Governing Board (Dr F. Buzatu - Oral) 10m
    
    Slides
    
    Investment performance report and other Pension Fund activities (Mr D. Heron - Oral) 20m
    
    Slides
  - 10:40
    
    - - - COFFEE BREAK - - - 20m
  - 11:00
    Status of accelerators and experiments 40m
    
    SPC Interventions to Item 8 Slides
    
    Status of the accelerator complex and upgrades (Dr M. Lamont - Oral) 20m
    
    Slides
    
    Status of the experiments and computing (Prof. J. Mnich) 20m
    
    Slides
  - 11:40
    
    Update on the site maintenance and consolidation and new buildings programme (Dr M. Capeans - Oral) 30m
    
    Link to the Slides
- 12:10 → 13:45
  
  - - - LUNCH - - - 1h 35m
- 13:45 → 15:30
  - - - NORMAL SESSION - - -
  - 13:45
    
    CERN Science Gateway report (Mr P. Geeraert - Oral) 20m
    
    Slides
  - 14:05
    
    Update from the ILO Forum (Dr J. Visser, Chair of the ILO Forum - Oral) 15m
    
    Slides
  - 14:20
    
    Environmentally Responsible Procurement Policy (Mr C. Hartley - Oral) 20m
    
    Slides
  - 14:40
    New contract adjudications (Mr C. Hartley) 40m
    
    Slides
    
    Proposal for the award of three blanket purchase contracts for the supply of power and signal cables 2m
    
    CERN/FC/6851/RA
    
    English
    
    French
    
    Proposal for the award of a blanket purchase contract for the supply of stainless steel rolled and forged round bars 2m
    
    CERN/FC/6852/RA
    
    English
    
    French
    
    Proposal for the award of a contract for roof repair, maintenance and renovation works at CERN 2m
    
    CERN/FC/6853/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the provision of consultancy services and work supervision for the construction of the new Building 140 on the Swiss part of CERN’s Meyrin site 2m
    
    CERN/FC/6854/RA
    
    English
    
    French
    
    Proposal for the negotiation of an extension of an existing blanket purchase contract, without competitive tendering, for the supply of high-power radiofrequency grid tubes for the CERN accelerators 2m
    
    CERN/FC/6855/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the supply of power converter modules 2m
    
    CERN/FC/6856/RA
    
    English
    
    French
    
    Proposal for the extension of a partnership agreement for the management of medical emergencies on the CERN site and the training of CERN’s medical staff and firefighters for emergency situations 2m
    
    CERN/FC/6857/RA
    
    English
    
    French
    
    Proposal for the award of two contracts for the provision of mechanical design and engineering services on the CERN site 2m
    
    CERN/FC/6858/RA
    
    English
    
    French
    
    Proposal for the award of a blanket purchase contract for the supply and maintenance of power supply units for the CMS outer tracker 2m
    
    CERN/FC/6859/RA
    
    English
    
    French
    
    Proposal for the award of a contract, without competitive tendering, for the supply of radiation-hard stepping motors for the HL-LHC Full Remote Alignment System (FRAS) 2m
    
    CERN/FC/6860/RA
    
    English
    
    French
    
    Proposal for the award of three blanket purchase contracts for the provision of cloud computing services and related support services 2m
    
    CERN/FC/6861/RA
    
    English
    
    French
    
    Proposal for the award of two blanket purchase contracts for the provision of quantum cloud computing services and the related support 2m
    
    CERN/FC/6862/RA
    
    English
    
    French
  - 15:20
    
    Confirmation of the access status of the documents on the agenda 5m
  - 15:25
    
    Other business 5m