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IT-ASDF: Project Management Office (PMO) News and Updates
ASDF
Zoom Meeting ID
63445832154
Description
IT Activities and Services Discussion Forum (ASDF)
Host
Jorge Garcia Cuervo
Alternative hosts
Charles Delort, Karolina Przerwa, Stefan Nicolae Stancu, Enrico Bocchi, Nikos Papakyprianou, Pablo Martin Zamora, Ismael Posada Trobo
Useful links
Join via phone
Zoom URL
Participants: 38 (Zoom) + 12 (On-site)
Jira Integration
Q: Is there an initiative to streamline integration with Jira?
A:
- Integration with Jira has been evaluated, but challenges, such as permissions and inconsistent usage across IT, have hindered implementation.
- A suggestion was made to include links to existing trackers to keep information updated and synchronized.
- A column for such links already exists, but usage is not enforced. Support is available for those wishing to adopt Jira for tracking activities.
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Project Lifecycle: Maintenance Phase
Q: Should a "Maintenance" phase be explicitly included in project management for software projects?
A:
- In software projects, a "Maintenance" phase is crucial for addressing tasks such as bug fixes and adapting to infrastructure changes. This phase should be added between "Execution" and "Closing."
- Unlike migration projects, software projects may also involve future developments (e.g., moving from "version-N" to "version-N+1"), typically treated as separate projects.
- While some baseline effort for maintenance is considered, tasks like major upgrades (e.g., Python version updates) might not always be anticipated in early planning.
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Project Management and Tracking Tools
Q: How does the PMO handle technical project tracking compared to Jira?
A:
- The PMO focuses on high-level project oversight, primarily managing human resources. Detailed technical tracking, such as Jira boards/issues, occurs separately.
- Links to Jira boards or issues can be added to PMO reports for additional context.
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Template Alignment for Existing Projects
Q: Will existing projects align with the new templates?
A: Changes will apply only to new projects. Existing projects will not be modified.
Q: Can engagement channels and tracking formats be unified?
A:
- Efforts are underway to ensure consistency across different tracking systems. Business engagement and IT PMO tracking are currently reconciled manually.
- Collaboration with relevant teams could establish a unified tracking process.
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