Present:

Christine, Kétévi, Herman, Horst, Prof. Amou, Funmi, Benard, Peyton, Kelly, Beltako, Ulrich, Kenneth, Komlan, Lawrence, LPMCS, Sanae, Mounia.

1. Input from the LOC on logistics

• We have received some input from the LOC on logistics, which has already been added to the ACP2025 webpage.

• Prof. Amou sent two hotel proposals. We discussed the possibility of extending the accommodation options to include the ASFAP symposium

• Transportation: Some options will be available during the conference.

• We also received a draft invitation from Prof. Amou. We will review it and provide him with our feedback.

2. Scientific program

• Session leaders have already started inviting speakers.

• For the opening talk, Kétévi sent an invitation to Prof. Hounkonnou.

3. Abstract reviewing

• We presented a demo of the abstract review process and spent significant time discussing it.

• We recommend the following:

• Review and rate only the abstracts within your domain of expertise.

• Each abstract should be reviewed by at least one IOC member; more than one review is encouraged.

• Do not judge the abstracts yet; just review and rate them.

• Do not review or rate your own abstracts.

• We would like all abstracts to be reviewed and rated by April 29, so we can discuss abstract judgment and selection at our next meeting on April 30.

• You should accept the abstracts of your invited speakers. If your invited speakers have not yet submitted their abstracts, please contact them again and encourage them to register. Abstract submission is now closed; any late abstracts from invited speakers should be sent to the IOC, and we will insert them into the Indico database.

4. The next meeting will on April 30

• We will finalize abstract judgments and selections.

• We will continue the discussion on invited speakers.

• Please prioritize invited speakers who can attend in person, even if they currently lack funding. We will address funding support later.