First Preparatory Group meeting

Friday Sep 9, 2011, 9:00 AM → 6:00 PM Europe/Zurich

61/1-017 - Room D (CERN)

9:00 AM → 10:15 AM Introductory discussion

9:00 AM Approval of Agenda

Speaker: Tatsuya Nakada

9:05 AM Introduction of members

Speaker: Tatsuya Nakada

9:10 AM Secretarial works, e.g. minutes taking, web etc.

9:20 AM How the work was done last time

Speaker: Tatsuya Nakada (Ecole Polytechnique Federale de Lausanne (CH))

more information http://council-strategygroup.web.cern.ch/council-strategygroup/

Slides Strategy_update.pdf

9:35 AM Mandate of the Preparatory Group

Speaker: Tatsuya Nakada (Ecole Polytechnique Federale de Lausanne (CH))

more information spc-e-964_S-075.pdf

9:45 AM Procedure and Timeline for the update

Speaker: Tatsuya Nakada (Ecole Polytechnique Federale de Lausanne (CH))

10:15 AM → 10:45 AM Coffee

10:45 AM → 12:15 PM Working Mode of the Preparatory Group

10:45 AM What are the inputs required?

11:00 AM How do we divid the subjects?

11:15 AM How to deal with the different subjects

11:30 AM How to involve young people?

11:45 AM How to incorporate outside expertise?

12:00 PM How to solicit inputs from outside?

12:15 PM → 2:00 PM Lunch

2:00 PM → 3:15 PM Open Meeting for the community input

2:00 PM Goal of the meeting

2:15 PM Format of the deliverables

2:30 PM Format of the meeting

2:45 PM Requirements for the venue

3:00 PM Necessary preparation work

3:15 PM → 4:00 PM Information Package for the Strategy Group

4:00 PM → 4:30 PM Coffee

4:30 PM → 5:00 PM Communication of the Preparatory Group activities

4:30 PM Contents and format

4:45 PM Timescale of the work

5:00 PM → 5:30 PM Distribution of Work

5:30 PM → 5:45 PM Meeting plan

5:45 PM → 6:00 PM AOB