Intro and updates

• Dante Larini (CERN)

Logistics and technical requirements (team SG) ACTIONS: - SG to go forward with ordering backdrop - SG to share dimensions of the backdrop for the Design team to produce a generic CERN theme - SG to order projection lights and share dimensions of projection with Design team - SG to get quotes and order carpet for the stage DANTE to provide - Updated indico description - Provide overall schedule - Confirm cocktail at IdeaSquare - Confirm meal for technicians

Audio-Visual (Team AV) ACTION: - AUDIO VISUAL to start producing trailer and TPG video - AUDIO VISUAL to confirm live stream platforms and vertical live formats DANTE to provide - Clarity on the video capsules and key messages after the 24 April meeting with management - Meeting to discuss the trailer and TPG - First version of Script

Design and Identity (team graphical design) ACTION - DESIGN to produce a generic CERN backdrop, once the dimensions are sent by SG team - DESIGN is to produce a graphical chart of the event DANTE to provide - All types of formats for the event - Script for animation to Daniel - More information on the “Cahier des charges” for the slides of the speakers

Communication (team Media and Digital Communications) ACTION - SoMe to provide communication plan and more details on what is expected for the weekly content - Daniela to check regarding content creators DANTE to provide - Liaison with Press office - Investigate possibility of chat moderation - More information on the use of the website

Donor (C&SF) ACTION - Provide a first list of guests the Foundation wishes to invite (if names are not available, at least a number of people) - Check logo requirements DANTE to provide - More detailed agenda of the day - Draft posters with logos

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