WLCG Collaboration Board Meeting

Thursday 8 May 2025, 15:00 → 17:30 Europe/Zurich

139 (IJCLab Building 200)

Achim Streit (KIT - Karlsruhe Institute of Technology (DE))

Attendance to the meeting is restricted to the formal members of the Collaboration Board and other explicitly invited persons.

The agenda is tentative and subject to changes.

1 Welcome and introduction

The minutes of the previous meeting on 15 May 2024 had already been approved by circulation.

Speakers: Achim Streit (KIT - Karlsruhe Institute of Technology (DE)), Simone Campana (CERN)

2 Status of WLCG

For information

Matters relevant to the Collaboration Board

Speaker: Simone Campana (CERN)

WLCG-Workshop-2025-CB.pdf

WLCG-Workshop-2025-CB.pptx

3 Commitments of Tier-1 centres beyond HL-LHC

For information and feedback

Speaker: Simone Campana (CERN)

From a Funding Agency: 

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I was asked by our delegate from the XX Research Council about  the commitments of a Tier-1 after Run 5 and HL-LHC.

He mentioned that he had seen somewhere data should be available during  LHC operation and for 15 years after the end of the last run.

Another question is whether this is only for data access, or also for  compute capacity.

Do we have a written reference for this somewhere? AFAIK it is not in  the WLCG MoU.

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4 WLCG support for EGI's effort to enter the ESFRI roadmap

For endorsement

Speaker: Simone Campana (CERN)

EGI - ESFRI Application - Letter of Support from RI_RC[57].pdf

TEMPLATE EGI - ESFRI Application - Letter of Support from RI.docx

From Sergio Andreozzi (EGI) to the EGI Council 

 

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Dear Council Representatives, 

In relation to the preparation of an ESFRI application for the EGI Federation, last November, I wrote direct emails to provide information on how to request political and financial support (see email subject: "EGI Application to ESFRI: How to request national support from...").

We have received questions about templates to be used for expression of political support or financial commitment. The EC ESFRI Team does not provide any template nor specific requirements, therefore we have prepared additional information based on the current practices in the Netherlands. 

To make it easy to retrieve the current and future information, we have prepared an information page that we will keep updated: https://confluence.egi.eu/display/CD/ESFRI+Roadmap+2026

 

In this page, you can find: 

- EGI short paper (3 pages) motivating the reason to join the ESFRI roadmap and requesting support

- Template letter for the Expression Of financial Commitment (EOC) 
- Aspects to be covered on the Expression Of political Support (EOS) 

- Template emails to contact the ESFRI delegates

 

We appreciate your effort to help us strengthen the application with more support letters. 

 

Please, let us know if you need further information or support by writing to esfri@egi.eu.

 

Kind regards, Sergio

 

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Additional information from Tiziana Ferrari and Sergio Andreozzi (EGI) 

 

Dear Colleagues

The status as of today of the support letters is as follows:

- 10 letters signed to date (8 political, 2 financial)
- 8 letters under signature (5 political, 3 financial)
- 11 letters in negotiation phase (5 political, 6 financial)

We are continuing the gathering of scientific support letters from
Research Infrastructures.

TIMELINE

- 04 April: finalised application ready for submission, including signed
letters available by then
- 08 April: online submission
- from 09 April: continue gathering letters, these will be presented at
the hearing stage

ACTIONS

* Consider submitting a financial support letter as Council
representative (the financial support letter can be signed by any
entity, while the political letter can only come from the ministry, the
duration of the commitment can be 5 years or another duration of choice,
see template here [1])

* Update us on status of the process during this week if you didn't already.

* If obtaining a political support letter is not possible, please 
consider submitting a scientific support letter in your own capacity as
NGI or through one of the research communities you participate in. See
the scientific support letter template in attachment.

Thank you for your support,
Tiziana and Sergio

 

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5 Procedure for a WLCG site wishing to step down

For endorsement

Will include remarks on process of becoming a Tier-1 site

Speaker: Simone Campana (CERN)

Proposed site decommissioning procedure [PDF]

6 Upcoming annual revision of MoU Annexes

For information and feedback

The intention is clarify the procedure in particular in view of the pending proposals concerning Annex 5. The contents will be discussed later.

Speakers: Achim Streit (KIT - Karlsruhe Institute of Technology (DE)), Simone Campana (CERN)

Annex 5 with remaining comments [Google document]

7 Use of LHCONE by non-HEP communities

For information and feedback

Speaker: Edoardo Martelli (CERN)

WLCG-20250508-WLCGCB-Use-of-LHCONE.odp

WLCG-20250508-WLCGCB-Use-of-LHCONE.pdf

8 Any other business

Next meeting