From Sergio Andreozzi (EGI) to the EGI Council

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Dear Council Representatives,

In relation to the preparation of an ESFRI application for the EGI Federation, last November, I wrote direct emails to provide information on how to request political and financial support (see email subject: "EGI Application to ESFRI: How to request national support from...").

We have received questions about templates to be used for expression of political support or financial commitment. The EC ESFRI Team does not provide any template nor specific requirements, therefore we have prepared additional information based on the current practices in the Netherlands.

To make it easy to retrieve the current and future information, we have prepared an information page that we will keep updated: https://confluence.egi.eu/display/CD/ESFRI+Roadmap+2026

In this page, you can find:

- EGI short paper (3 pages) motivating the reason to join the ESFRI roadmap and requesting support

- Template letter for the Expression Of financial Commitment (EOC)
- Aspects to be covered on the Expression Of political Support (EOS)

- Template emails to contact the ESFRI delegates

We appreciate your effort to help us strengthen the application with more support letters.

Please, let us know if you need further information or support by writing to esfri@egi.eu.

Kind regards, Sergio

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Additional information from Tiziana Ferrari and Sergio Andreozzi (EGI)

Dear Colleagues

The status as of today of the support letters is as follows:

- 10 letters signed to date (8 political, 2 financial)
- 8 letters under signature (5 political, 3 financial)
- 11 letters in negotiation phase (5 political, 6 financial)

We are continuing the gathering of scientific support letters from
Research Infrastructures.

TIMELINE

- 04 April: finalised application ready for submission, including signed
letters available by then
- 08 April: online submission
- from 09 April: continue gathering letters, these will be presented at
the hearing stage

ACTIONS

* Consider submitting a financial support letter as Council
representative (the financial support letter can be signed by any
entity, while the political letter can only come from the ministry, the
duration of the commitment can be 5 years or another duration of choice,
see template here [1])

* Update us on status of the process during this week if you didn't already.

* If obtaining a political support letter is not possible, please
consider submitting a scientific support letter in your own capacity as
NGI or through one of the research communities you participate in. See
the scientific support letter template in attachment.

Thank you for your support,
Tiziana and Sergio

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