Name: HEPiX Preparation Meeting Autumn 2025 #3
Start: 2025-10-08T16:00:00+02:00
End: 2025-10-08T17:30:00+02:00
Location: No location set

- 1
  
  Welcome, note-taking
- 2
  
  Preparations for the Autumun 2025 workshop - local organization
  
  Speaker: Dong Xiao
  
  HEPiX-LZU-Preparation-3.pdf
- 3
  Workshop program
  - Number of registered participants: 28
    
    Announce deadline after this meeting: Oct. 20
    
    In-person participation from North America is expected to be quite limited
  - Number of abstracts: 10
    
    More talks can be expected from registered participants
    
    Notify approval by the end of this week
    
    Can we accept remote talks?
    
    Video conferencing? (also for the board meeting)
  - Opening session: 60 mins
    
    Welcome: Tomoaki
    
    Introduction to Lanzhou University: executive person
    
    Logistics: Dong
  - Science talks (2 or 3):
    
    Look for 2 or 3 by Dong and his colleagues
    
    Any candidates from China?
  - Duration of each talk:
    
    Site report: 20 mins including questions
    
    Normal contributions: 30 mins including questions
    
    Science talks: 30 - 45 mins + questions
  - Topical session: Current status and future perspectives of projects involving Asian sites (chair Tomoaki)
    
    total 60 mins including discussions
    
    Investigate and compile information on the projects currently or prospectively supported by Asian institutions
    
    LanzhouU, IHEP, ASGC, KISTI, ICEPP UTokyo, UTsukuba, and KEK
    
    Collaborative relationships with institutions outside Asia
    
    For the engagement of discussions
    
    to be sent a few questions to the sites that are likely to be involved
    
    Contributions are welcome
- 4
  WG reports
  - Benchmarking
  - IPv6
  - Techwatch
  Speakers: Mr Andrea Chierici (Universita e INFN, Bologna (IT)), Dr Andrea Sciabà (CERN), David Kelsey (Science and Technology Facilities Council STFC (GB)), Domenico Giordano (CERN), Dr Michele Michelotto (Universita e INFN, Padova (IT)), Shigeki Misawa (Brookhaven National Laboratory (US))
  HEPiX Benchmarking WG: Agenda of the last meeting on Oct 1st https://indico.cern.ch/event/1591944/
  
  Progress in publishing power consumption in HS23 table
  
  GPU benchmark development: status report
- 5
  Future Workshops
  - Lip (Lisbon), Spring 2026
    
    Apr. 20 - 24 (decided)
  - Future hosts proposals?
    
    Autumn 2026: Canada's eastern part or US, otherwise UK
    
    Spring 2027: KIT (the first option)
    
    Autumn 2027: depends on Autumn 2026
    
    Spring 2028: Elba 2nd week in May
  Speaker: Jorge Oliveira Gomes (LIP Laboratorio de Instrumentaco e Fisica Experimental de Particulas)
  
  HEPIX-in-LISBON-v2.pptx.pdf
- 6
  Any other business
  - The next preparation meeting:
    
    Oct. 22 (two weeks later)
    
    Reviewing the time table
    
    Assign the session chairs in person at Lanzhou