Hello and welcome, I am Maria and this is a tutorial on how to create a lecture in Indico.
First of all, make sure that you are in the Indico page and that you are logged in.
Once you are logged in, click on the tab “create event”, and click on “create lecture”.
Click on “Choose Category” to select the category that you want.
You can type in the one that you are looking for and click on “select” once you have found it.
Then, type in the title for your lecture and choose the date of your event.
By clicking on “add occurrence” you can add more dates of the same lecture series.
Do the same for the hour of the day and the duration of your event, for example 60 minutes, starting at 2 pm.
Adjust, if needed, the timezone to reflect the region your lecture takes place.
You may choose the location of your event. You can select one from your institution, for example “CERN” in our case,
so we are offered the CERN meeting rooms’ list to choose from. Please remember that room reservation has to be done separately.
After having chosen the location of your lecture, you will have to select your speakers.
These may be existing users, so you find them by typing their name.
Click on search, and if the user exists, you can select his/her name and add it.
Otherwise, you can manually insert users you want to include, by typing in their name and email address.
The email is mandatory.
By default, all speakers are marked as submitters, which means that they can upload their presentation to Indico themselves.
Then, you will have to select your “protection mode”. By default, the protection mode is set to “Inheriting”,
that means that you will inherit the rights from the category your lecture belongs to.
In our case it’s public, so that everyone can see it, but if you choose another category and you want your event to be public regardless of it,
you can click on “public”.
Otherwise, you can select “Protected” if you want the lecture to be visible to a selected few only, like the category managers and the users you will give access to.
Once you’re finished, click on “Create Event”.
In this page, you will be able to see the details of your lecture, and you can change them by clicking on the pencil on your right.
For example, to add a description.
Click on save to confirm.
Click on “Switch to display view” and check if all the details of your lecture are correct.
Let's now see how you can add material to your lecture.
Click on the pencil at the top right of your screen, and click on “Material Editor”.
In this page, you can upload files to your lecture, add links, or create a new folder in which you will include your files.
For example, to upload a file, simply click on “Upload files”, click on “choose from your computer” and select a file from your device.
Alternatively, you can drag and drop your file in the area indicated.
Here you can also choose to automatically convert your file to PDF, and whether you want your file to be accessible to anybody or to a selected few.
Once you’re finished, click on “Upload”.
Here are some other actions you may perform on your event.
From the event management page, click on the gear icon on the top right to see how to move, lock, delete or change the type of your event.
Congratulations, you created your first lecture in Indico.
Thank you for your attention, and see you in the next tutorial.