Hello and welcome, I’m Alex and this is a tutorial on how to configure EVENT REMINDERS AND HOW TO IMPORT INTO CALENDARING TOOLS.


First of all, make sure that you are in the Indico page and that you are logged in.


The initial steps are similar across indico event creation. Please follow our tutorial on INDICO MEETING, if needed.


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TO CREATE A REMINDER FOR YOUR EVENTS, While in Edit mode, click on “reminders” on the left banner under organisation.

Click on “add reminder”.

Here you can decide if you want to send your reminder after a few hours or days from the start of your event, if you want your reminder to be sent at a fixed date and time, or if you want to send it immediately, 

you can check the box “”participants” if you want the reminder to be sent to everybody who participates to the event, and you can type the emails in the address box, write one email per line, no separators are allowed.

select the available senders, and write the message that you want to include in the email.

you can decide to include the agenda of the event in the email by checking the “include agenda” box, 

click on save when you are finished.



==LET’S NOW SEE HOW TO IMPOR CALENDARING TOOLS==

On display view, you can click at the calendar icon at he top of your page.

On the window that appears, you can download a file that you can open with your calendaring tools.

(SHOW HOW YOU DO THIS, CLICK ON THE FILE AND SHOW THE CALENDARING TOOLS THAT SHOW THE EVENT).

Alternatively, you have two URLs, the first for the information that is only publicly available, and the second one that contains protected information as well.
you can copy one of the URLs, SO THAT YOU CAN IMPORT IT IN YOUR CALENDARING TOOLS.

/In your calendaring tools, click on “File” and then on “new calendar subscription”.

Paste your URL, select a title and click on “OK”./


Importing the event in your calendaring tools using this URL, as opposed to the downloadable file, will make sure that any subsequent changes to your event will be periodically updated.


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CONGRATULATIONS, YOU CONFIGURED YOUR FIRST EVENT REMINDER, AND YOU HAVE SUCCESSFULLY IMPORTED INTO CALENDARING TOOLS!
THANK YOU FOR YOUR ATTENTION, AND SEE YOU IN THE NEXT TUTORIAL!

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