Procurement & Contract Management Training on Industrial Services

Friday 4 May 2018, 08:30 → 16:45 Europe/Zurich

593 - room 13 (CERN)

Charles Carayon (CERN)

08:30 → 08:45 Introduction

Speaker: Charles Carayon (CERN)

08:45 → 09:00 Icebreaker

Questions about general procurement rules (applicable to services) and BVFM/4P webinars

Speaker: Charles Carayon (CERN)

09:00 → 09:45 Introduction to service contracts

• Definition of pluriannual service contracts
• Procurement lifecycle for service contracts: Schedule, BVFM, questionnaires and criteria, calculation of quality points, bidder’s conference, tests, letter of intent.
• Contract types, remuneration, FTEs vs heads

Speaker: Cristina Lara Arnaud (CERN)

Training for services - Introduction to IS with BVFM.pdf

Training for services - Introduction to IS with BVFM.pptx

09:45 → 10:00 Coffee Break

10:00 → 11:00 Case study 1 – BVFM

Speakers: Cristina Lara Arnaud (CERN), Sebastien Sonnerat (CERN)

Training for services - Case study 1.docx

Training for services - Case study 1.pdf

11:00 → 11:30 Applicable rules

• Applicable rules (CERN rules, 4P, WOCS)
• “délit de marchandage”.

Speaker: Angela Goehring-Crinon (CERN)

Training for services - Applicable rules.pdf

Training for services - Applicable rules.pptx

11:30 → 12:00 Safety aspects

• Safety rules
• Responsibilities: Technical Officer vs HSE vs contractor
• Prevention plan
• VIC

Speaker: Olivier Bernard Prouteau (CERN)

Training for services - Safety aspects contract training_safety coordination.pdf

Training for services - Safety aspects contract training_safety coordination.pptx

12:00 → 13:00 Lunch, Cafétéria Novae building 54

13:00 → 14:00 Case study 2 – Implementation phase

Speakers: Charles Carayon (CERN), Jerome Pierlot (CERN)

Training for services - Case study 2.docx

Training for services - Case study 2.pdf

14:00 → 14:45 How to follow-up a service contract

-Presentation of RACI (start-up to termination)
-Ethics, gift policy (with examples)
-Behavioural tips

Speakers: Charles Carayon (CERN), Jerome Pierlot (CERN)

RACI for management of service contracts - english.pdf

Training_for_services_-_Contract_Management (1).pdf

Training_for_services_-_Contract_Management (1).pptx

14:45 → 15:00 Break

15:00 → 16:15 Case study 3 – Contract management

Speakers: Cristina Lara Arnaud (CERN), Jerome Pierlot (CERN)

Training for services - Case study 3.docx

Training for services - Case study 3.pdf

16:15 → 16:30 Procurement website

Speaker: Cristina Lara Arnaud (CERN)

16:30 → 16:45 General conclusion

Speakers: Charles Carayon (CERN), Cristina Lara Arnaud (CERN)

Training for services - Ice breaker game.pptm