TOTW Committee Meeting Notes
In attendance: Stefan, Si, Marco, Javier, Yangyang, Caterina, Gabriele, Yuri
Not in attendance: Zhen, Anadi
- Overview of current TOTW workflow
- Decide to invite speaker informally/formally in TOTW committee meeting or over email (make it more formal - vote?)
- Assign contact person
- Contact person reaches out informally
- Formal invitation sent by Committee chairs with details to arrange travel (with Terry Read in cc)
- Terry Read follows up with form
- LPC events google calendar
- LPC website
- Indico Agenda
- Send announcement to LPC and theory meal lists
- Send a reminder day-of / coffee cookies
- Host organizes dinner (reimbursed
- Status of Talks
Difference with Physics Forum:
- Ideally two speakers
- engage the audience
Difference with Coffee Hour:
- very informal
- no slides
- no vidyo
Possible themes:
- Machine learning in different physics experiments
- HL-LHC upgrades: ALAS, CMS, LHCb
New ideas:
- Provide speaker with a schedule (1 hour time slots min time slots? ,host’s job?)
- Reminder emails with google doc to sign up for 1 hour time slots plus sign up if you’re interested in dinner (no guarantee)
- Announce dinner at seminar (depending on interest level)
- Themes over the season? Yuri says university only does it when they have an agenda
Practical:
- Caterina will be the host for Bryan
- Follow up via email with concrete proposals for speakers (2-3 from each committee member)