TOTW Committee Meeting Notes

In attendance: Stefan, Si, Marco, Javier, Yangyang, Caterina, Gabriele, Yuri

Not in attendance: Zhen, Anadi

• Overview of current TOTW workflow
  • Decide to invite speaker informally/formally in TOTW committee meeting or over email (make it more formal - vote?)
  • Assign contact person
  • Contact person reaches out informally
  • Formal invitation sent by Committee chairs with details to arrange travel (with Terry Read in cc)
  • Terry Read follows up with form
  • LPC events google calendar
  • LPC website
  • Indico Agenda
  • Send announcement to LPC and theory meal lists
  • Send a reminder day-of  / coffee cookies
  • Host organizes dinner (reimbursed 
• Status of Talks

Difference with Physics Forum:

• Ideally two speakers
• engage the audience

Difference with Coffee Hour:

• very informal
• no slides
• no vidyo

Possible themes:

• Machine learning in different physics experiments
• HL-LHC upgrades: ALAS, CMS, LHCb

New ideas:

• Provide speaker with a schedule (1 hour time slots min time slots? ,host’s job?)
• Reminder emails with google doc to sign up for 1 hour time slots plus sign up if you’re interested in dinner (no guarantee)
• Announce dinner at seminar (depending on interest level)
• Themes over the season? Yuri says university only does it when they have an agenda

Practical:

• Caterina will be the host for Bryan 
• Follow up via email with concrete proposals for speakers (2-3 from each committee member)