Welcome at the Main Reception bldg 33

Event opening Room: 160/1-009

Hitchhiker’s Guide to the Financial Rules of Horizon 2020 Room: 160/1-009 Part 1: The Basics Detailed introduction to the financial rules of H2020 with real-life examples: · Basic facts · Importance of the budget and of the resources · Cost vs Price principle · Basic financial principles in theory and practice · Form of Grants, Forms of Costs · Eligible and non-eligible costs with comparison and all exceptions · Direct and indirect costs

Hitchhiker’s Guide to the Financial Rules of Horizon 2020 Room: 160/1-009 Part 2: The Practicalities · Introducing the cost categories · Personnel costs calculations – showing the possible ways · Subcontracting and other third parties · Travel costs, Consumables vs. Overheads · Equipment and assets · Internally invoiced items · Indirect costs calculation

The Hitchhiker’s Guide to the Financial Rules of Horizon 2020 Room: 160/1-009 Part 2: The Practicalities - CONTINUED

The Hitchhiker’s Guide to the Financial Rules of Horizon 2020 Room: 160/1-009 Part 3: The Easy stuff · Funding Rates · Receipt calculations · Guarantee Fund · Certificates on Financial Statements, Certificate on Methodology, etc. · Payments and Exchange rates

Workshop: Financial Reporting – Part 1 Room: 160/1-009 Introduction - Participants will prepare a financial statement for a virtual Horizon 2020 project, based on “dummy” invoices, salary slips, receipts and bills, time records and certificates, which are generated individually for each participant.

Workshop: Financial Reporting – Part 2 Room: 160/1-009

Understanding the Financial Reports Room: 160/1-009 Pragmatic approaches in reporting; Point-by-point assessment of the prepared financial reports: Format, content; overall principles, possible bottlenecks, what should and should not be included.

How to deal with Financial issues in the Periodic Reports Room: 160/1-009 Step-by-step guide on how to report costs, deal with deviations, and internal allocation issues. Handling the EC requests for clarification, suspension of payments and other issues with hands-on approach.

EC Reviews and Audits Room: 160/1-009 Technical and financial audits and reviews – how do they happen? The Beneficiaries’ Perspective: Pragmatic approaches in financial reporting; Experiences with EC Audits: how to prepare – format, content, overall principles, possible bottlenecks, what should and should not be included, project closure and audits.

Final Q&A and closing of event Room: 160/1-009