IT/EGE - FI meeting
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Europe/Zurich
Description
IT-FI collaboration on fiancial procedures for EU projects
FI explained at the outset that Gregory's main tasks will be to:
- Centralise cost claims, checking them prior to signature
- Help and coordination for new projects getting established
- Harmonising procedures across CERN
- Contact with EU office, preparing procedures on such themes as the policy on VAT and interest at CERN, etc.
- Keeping a detailed summary of all projects, as a "dashboard" to know where each one is at
- Replace Marguerite and Dita when absent
It is clear that Gregory's role is NOT to do the administrative work, such as the preparation of the cost claims.
The idea of a formal note from the Finance department head to all depts on Gregory's role as EU contact in finance would be an advantange and avoid misunderstandings or incorrect expectations.
I attach the presentation prepared for the meeting outlining our requirements here.
It is important that Gregory comes to meet with Karin, maybe some day next week (she works Mondays, Tuesdays, Thursdays and Fridays) to talk about ISSeG and ETICS.
Further, I believe we could all coordinate our efforts with Svet to produce a clear guideline on all topics surrounding EU projects (administrative, financial, CERN requirements (APT, CET, contract approval loop)). This will be raised at the meeting organised on 19th December with Svet.
The next steps, as noted by Roberta, are:
- Gregory meeting with Karin on ETICS and ISSeG (Gregory to contact Karin to arrange a time)
- Gregory meeting with Dita:
* final 2007/08 budget forecast for RP
- Gregory meeting with Roberta:
* introduction to 9 projects
* agree on templates/procedures
- meeting Anna/Roberta/EU office/Greg?:
* FP7 guidelines - To be arranged after 19/12
- EGEE and RP (us) meeting with Alan Silvermann:
* APT update
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