JACoW 2008 Team Meeting

17 Nov 2008, 09:00 → 20 Nov 2008, 12:30 Europe/Zurich

High Energy Accelerator Research Organization (KEK)

JACoW holds a Team Meeting at least once per year to discuss technical matters related to the production and publication of accelerator conference proceedings. Participation is by invitation only, Team members are expected to attend and members of the JACoW Steering Committee are invited. Other experts may also be invited.

Monday 17 November

09:00 → 09:15 Registration

Registration and payment of meeting fees

09:15 → 10:10 Introduction and Overview of JACoW Collaboration and Activities

09:15 The Collaboration, Activities, Statistics, Impact Factor

Speaker: Mr Volker RW Schaa (GSI)

Slides TM2008.pdf TM2008.ppt

09:30 Technical Issues

Acrobat 8 JACoW base PDF version - stay with 5 or move on? Templates, comparison between Word and LaTeX

Speaker: John Poole (CERN)

Slides Tech-Issues-JP.pptx.pdf Tech-Issues-JP.pptx.pptx

10:10 → 10:30 Coffee Break

10:30 → 13:00 2008 and 2009 Conference Reports

Brief, 10-minute reports on conferences scheduled in 2008 and 2009. Should there not be enough time to present all reports, these will be rescheduled to Wednesday afternoon.

10:30 EPAC'08

Speaker: Christine Petit-Jean-Genaz (CERN)

Slides 08_JACoWTM_EPAC08.pdf 08_JACoWTM_EPAC08.ppt

10:40 FEL'08

Speaker: Jin Hyuk Choi (Department of Physics)

Slides FEL2008_SUMMARY.pdf FEL2008_SUMMARY.ppt

10:50 HB'08

Speaker: Charlie Horak (ORNL/SNS)

Slides horak_hb08_tsukuba2.pdf horak_hb08_tsukuba2.ppt

11:00 Linac'08

Speaker: Dr Martin Comyn (TRIUMF)

Slides LINAC08.pdf

11:10 PCaPAC'08

Speaker: Elder Matias (Canadian Light Source)

Slides PCaPAC_JACoW_KEK.pdf

11:20 BIW'08

Speaker: Joe Chew (Lawrence Berkeley National Laboratory)

11:30 ECRIS'08

Speaker: Ms Maria Power (ANL)

Slides ECRIS08_Conference_Report.pdf ECRIS08_Conference_Report.ppt

11:40 PAC'09

Speaker: Dr Martin Comyn (TRIUMF)

Slides PAC09.pdf

11:50 ICAP'09

Speaker: Joe Chew (Lawrence Berkeley National Laboratory)

12:00 HIAT'09

Speaker: Mr Augusto Lombardi (LNL)

Slides Presentazione_Tsukuba_2008.pdf Presentazione_Tsukuba_2008.ppt

12:10 DIPAC'09

Speaker: Jan Chrin (Department of Physics)

Slides DIPAC09_JACoW_TM_KEK_Nov08.pdf DIPAC09_JACoW_TM_KEK_Nov08.pptx

12:20 COOL'09

Speaker: Youjin Yuan (Institute of Modern Physics,CAS)

Slides COOL09ReportS.pdf COOL09ReportS.ppt

12:30 SRF'09

Speaker: Dr Michael Abo-Bakr (BESSY)

12:40 ICALEPCS'09

Speaker: Akihiro Yamashita (SPring-8)

Slides icalepcs.pdf.pdf

12:50 FEL'09

Speaker: Sue Waller (STFC Daresbury Laboratory)

Slides Sue_Waller_FEL09.pdf Sue_Waller_FEL09.ppt

13:00 → 14:30 Lunch

14:30 → 16:00 SPMS Regional Support Centre Activities in North America

14:30 SPMS and Regional Support Centre Activities in North America

- SPMS Instances, Statistics - SPMS Developments

Speaker: Mr Matt Arena (FNAL)

Slides

• arena.pdf
• arena.ppt
• arena.pptx
• arena.pptx

16:00 → 16:20 Coffee Break

16:20 → 17:30 SPMS Regional Support Centre Activities in Europe and JACoW Site

16:20 SPMS Regional Support Centre Activities in Europe and JACoW Website

- SPMS Instances, Statistics - Publication on JACoW

Speaker: Ronny Billen (CERN)

Slides JACoW_TM_Billen.ppt

17:00 Information Published at the JACoW Site

Speaker: John Poole (CERN)

Slides TM_KEK_Website.pdf TM_KEK_Website.pptx

17:30 → 17:45 SPMS Regional Support Centre Activities in Asia

17:30 Asian Regional Support Centre Status

Situation regarding the setting up of the Asian Regional Support Centre

Speaker: Takashi Kosuge (Unknown)

Slides SPMS_KEK.pdf SPMS_KEK.ppt

Tuesday 18 November

09:00 → 10:30 Post-Mortem of EPAC'08

Overview of the organization of the major conference organized during 2008.

09:00 Proceedings Office and Author Reception Organization

Brief overview of Proceedings Office Organization, Poster Police, Author Reception, Staffing, Costs ...

Speaker: Christine Petit-Jean-Genaz (CERN)

Slides 08_JACoWTM_ProcOrg.pdf 08_JACoWTM_ProcOrg.ppt

09:10 Overview of the Proceedings Office Setup at EPAC'08

The presentation will describe the soft- and hardware, computing setup, network, servers, etc. in connection with the proceedings office activities at EPAC'08

Speaker: Dr Ivan Andrian (Sincrotrone Trieste S.C.p.A.)

more information JsTimer-1.0.zip

Slides jtm08-1-IA.odp jtm08-it_manager.odp

Video PaperCafe-fast.mpg

10:00 JACoW Proceedings Production Process Overview

A description of the main features and processes required for proceedings production and publication on JACoW is given

Speaker: John Poole (CERN)

Slides TM_KEK_Process-Overview.pdf TM_KEK_Process-Overview.pptx

10:15 Editing and Processing Issues Encountered at EPAC'08

Speaker: John Poole (CERN)

Slides TM_KEK_EPAC08-PM.pdf TM_KEK_EPAC08-PM.pptx

10:30 → 11:00 Coffee break

11:00 → 12:30 SPMS Developments

11:00 Enhancements to the Registration and Industrial Exhibition Modules

Speaker: Dr Ivan Andrian (Sincrotrone Trieste S.C.p.A.)

Slides

• JACoW_Team_meeting_08_-_exhibitors.odp
• JACoW_Team_meeting_08_-_HH.odp
• jtm08-2b-IA.odp
• jtm08-2-IA.odp
• jtm08-2-IA.pdf
• jtm08-wiki_spms.odp

12:30 → 14:00 Lunch Break

14:00 → 15:30 SPMS Developments

14:00 New Accommodation Module

Speaker: Dr Ivan Andrian (Sincrotrone Trieste S.C.p.A.)

14:40 SPMS: Impressions of a New User

Speaker: Dr Martin Comyn (TRIUMF)

Slides SPMS_Impressions-of-a-New-User.pdf

15:10 Experience with the Refereeing Module at FEL'08

Speaker: Christine Petit-Jean-Genaz (CERN)

Slides 08_JACoWTM_Refereeing.pdf 08_JACoWTM_Refereeing.ppt

15:30 → 16:00 Coffee break

16:00 → 17:30 SPMS : What next

16:00 Thoughts on the SPMS, with a view to the future, development of project management, a budget tool, accounting, etc.

Speaker: Dr leandro piazza (infn l.n.s.)

Slides 2008_11_18_JACoWTeamMeeting_LP.pdf 2008_11_18_JACoWTeamMeeting_LP.ppt

text ConferenceActivityList.doc ConferenceActivityList.pdf

Wednesday 19 November

09:00 → 10:30 Activities related to Final Proceedings Production Part I

document JPSP-manual.pdf SCS2009.zip

09:00 Proceedings Production Scripting

Overview of the scripts developed by Volker Schaa to pull the meta data (SPMS or other sources) together with the individual .pdf files of contributions, ready for publication at the JACoW site.

Speaker: Mr Volker RW Schaa (GSI)

10:30 → 11:00 Coffee break

11:00 → 12:30 Activities related to Final Proceedings Production Part II

It is hoped that the TM participants will be able to participate in some hands-on scripting. Some computers installed with the necessary software will be available. Information concerning soft- and hardware requirements will be published at the TM home page for participants wishing to use their own computers.

11:00 Demonstration of the Scripts Developed for Final Proceedings Production

Speaker: Mr Volker RW Schaa (GSI)

12:30 → 14:00 Lunch break

14:00 → 14:30 The SPMS and InDiCo

14:00 Compatibility InDiCo/JPSP

A review of the experience of running proceedings scripts on conferences organized with InDiCo software.

Speaker: John Poole (CERN)

Slides TM_KEK_InDiCo-JACoW.pdf TM_KEK_InDiCo-JACoW.pptx

14:30 → 15:30 General Discussion on Scripting

15:30 → 16:00 Coffee break

16:00 → 17:30 Reports on Conferences scheduled in 2010, 2011, 2012

16:00 IPAC'10

Speaker: Mr Akihiro Shirakawa (KEK)

Slides IPAC10_Report.pdf IPAC10_Report.ppt

16:10 Cyclotrons'10

Speaker: Youjin Yuan (Institute of Modern Physics,CAS)

Slides CYCLOTRON10Report.pdf CYCLOTRON10Report.ppt

16:20 FEL'10

Speaker: Dr Leif Liljeby (MSL)

Slides

• FEL-2010.pdf
• FEL2010.pdf
• FEL-2010.ppt
• FEL-2010.ppt
• FEL2010.ppt

16:30 Linac'10

Speaker: Prof. Yong Ho Chin (KEK)

Slides Linac2010_proposal_at_JACoW2008.pdf Linac2010_proposal_at_JACoW2008.ppt

16:40 IPAC'11

Speaker: Christine Petit-Jean-Genaz (CERN)

Slides 08_JACoWTM_IPAC11.pdf 08_JACoWTM_IPAC11.ppt

Thursday 20 November

09:00 → 09:30 Documentation

slides 08_JACoWTM_Documentation.pdf 08_JACoWTM_Documentation.ppt

09:00 Review of Documentation

Review of the status of the preparation of documentation for SPMS users and JACoW proceedings editors/conference organizers

Speaker: Christine Petit-Jean-Genaz (CERN)

09:30 → 10:30 Round table discussion on all aspects of proceedings production

Views are sought from all JACoW Collaboration Editors on the JACoW collaboration, its organization, the SPMS, conference organization, proceedings production, etc. Proposals for improvement are welcomed.

10:30 → 11:00 Coffee break

11:00 → 11:30 Scope of JACoW Meetings

11:00 Scope of JACoW

Review of JACoW Team Meetings, their content, and future directions

11:30 → 12:30 Summing up by the Chairman