A3D3 Trainee Union Representative meeting

Monday 24 Feb 2025, 12:30 → 13:30 US/Pacific

Seungbin Park, Yulei Zhang (University of Washington (US))

Zoom: https://cern.zoom.us/j/65731705981?pwd=v02Iw5AdiwkLCmk1kxQobajRB5A2Oo.1

12:30 → 12:50 Iteration on Leader and Insititute Representatives

Speakers: Seungbin Park, Yulei Zhang (University of Washington (US)), Zachary Baldwin (Carnegie Mellon University)

The A3D3 Trainee Union Leader position will rotate once per year.

• The leader is primarily responsible for organizing the A3D3 All-Hands Meeting and supporting other A3D3 trainee-related activities.
• The role includes facilitating communication among trainees and assisting with event organization.

 

Institute Representatives do not need a formal iteration process.

• Representatives can transition their role to a new person at their discretion.
• The role mainly involves encouraging participation in A3D3 activities within their institute and assisting the leader when needed.
• The responsibility is light and should not require significant time or effort.

 

Action Items:

• New Leader: Zachary has taken on the role of a new leader.
• Second Leader Search:
  • We are looking for one more leader to join Zachary.
  • Zachary will send an email to the group calling for self-nominations.

12:50 → 13:10 Discussion of Next A3D3 All-Hands Meeting

Speakers: Seungbin Park, Yulei Zhang (University of Washington (US))

Input from A3D3 Trainees:

• We are seeking input from trainees regarding the timing, format, and location of the next A3D3 All-Hands Meeting.
• The meeting can be a standalone event or be attached to an existing conference for better in-person participation.

 

Standalone vs. Attached Meeting:

• A one-day standalone meeting may not attract many in-person attendees.
• A longer 3-day format was suggested, but the final decision should come from a broader discussion among trainees.
• it is not an individual decision, and we should consult everyone here before finalizing any plans.

 

Possible Locations & Timing:

• CAPD 2025 (Nov 18-22, Tennessee)
• CIPANP 2025 (June 8-14 in Madison, Wisconsin) is a strong option.
  • This year’s CIPANP conference has been expanded to include topics highly relevant to A3D3 (HEP/MMA).
  • The A3D3 All-Hands Meeting could be scheduled right before or after this event.
• PEARC25 (July 20-24, Ohio) is another possibility.
• Other options are also considered. 

 

 

==> New leaders need to Discuss and decide on the time and venue for the next A3D3 All-Hands Meeting