IOC+ACP2025 LOC Meeting

Wednesday 25 Jun 2025, 13:00 → 15:00 GMT

Christine Darve (European Spallation Source), Ketevi Adikle Assamagan (Brookhaven National Laboratory (US)), Mounia Laassiri (Brookhaven National Laboratory)

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video1715328893.mp4

Present: Benard, Funmi, Sanae, Deepak, Ulrich, Prof. Amou, Kétévi, Lawrence, Kenneth, Herman, Kelly, Kate, Natasa, Dzagli, Stephan, Komlan, Mounia
Apologies: Christine, Horst

Update

• The ASFAP Open Symposium will take place at a different time and location.

• Only ACP2025 will be organized during the period of September 14–20, 2025.

Lodging Accommodation

• Prof. Amou updated us on the university dorm situation: 30 rooms will be made available for ACP2025 to support early-career participants.

• The three suggested hotels have already been added to the ASP website with negotiated rates. However, the LOC should provide us with direct contacts for each hotel and the corresponding block reference numbers.

• Prof. Amou also gave an update on the restaurant. We need to send him a list of dietary restrictions to allow proper planning.

• Prof. Amou provided a brief update on the Reception (14/09/2025) and Conference Dinner (19/09/2025). The conference dinner will not be organized jointly with the 55th anniversary celebration of the University of Lomé. The venue will be provided by the university, which will also cover traditional entertainment.

Sessions and Invited Speakers

• Kenneth will run a half-day Teachers’ Workshop on September 20, 2025.

• Kate will also lead an ATLAS Open Data Training on the same day.

• There is a suggestion to organize both events as a series rather than in parallel. This will be discussed further with the session leaders and the ACP2025 LOC.

• Benard, Deepak, Ulrich, Sanae, and Funmi reported on their respective sessions.

• We need to finalize the list of confirmed contributions so Diallo and Funmi can update their sessions accordingly. The final file will be shared with them.

• There is one remaining invited talk in the Cross-Cutting session that has not yet been assigned a time slot. We will check with Esmeralda about moving it to the Earth Science session.

• Natasa, from Physics Without Frontiers, shared that they are willing to organize an event (a condensed matter course on Density Functional Theory and Machine Learning) in Togo, to be held just before or after ACP2025 in September. Discussions are still ongoing, and they will keep us updated.

13:00 → 13:20 Update

The ASFAP International Advisory Committee, Steering Committee and Working Group Conveners decided not to join the ASFAP Open Symposium with ACP2025 in the same period.

Only ACP2025 will be organized in the period of September 14-20, 2025.

13:20 → 13:40 Logistics

• Lodging accommodation (details have been added to the ACP2025 website, https://africanschoolofphysics.org/acp2025/)
• Invitation letters (sent to invited speakers and of selected contributed abstracts)
• Reception (14/09/2025) and Dinner (19/09/2025) locations

13:40 → 14:10 ACP2025: Sessions Update

14:10 → 14:30 Talks (invited, contributed oral and poster presentations)

• Details of Invited Speakers
• Abstracts have been selected and author informed
• Invitation letters sent to speakers
• Early Careers from African Institutes to receive travel supports
• Proceeding publications — ACP2025 selected contributions to be published a special issue in the Journal of Advanced Instrumentation in Science (JAIS), https://indico.cern.ch/event/1458227/page/38972-proceedings.