HEPiX Face-to-Face Board Meeting, Lanzhou

Wednesday 5 Nov 2025, 17:30 → 19:25 Asia/Shanghai

3rd floor (Hotel Legend)

Ofer Rind (Brookhaven National Laboratory), Tomoaki Nakamura (KEK), Jose Flix Molina (CIEMAT - Centro de Investigaciones Energéticas Medioambientales y Tec. (ES))

Minutes

17:30 → 17:40 Welcome, note-taking, minutes of previous meeting

Speaker: Tomoaki Nakamura

Excused for today's attendance: Ofer Rind, Sébastien Gadrat, Horst Severini, Shawn McKee, Garhan Attebury, Gang Chen (proxy: Fazhi Qi), Ajit Mohapatra, Michele Michelotto

17:40 → 17:55 Review of the Fall 2025 workshop

• Local organization: any issues for the future WSs?
• Attendance: 67 (registrants + invited speakers)
• Contributions (37 in total, excl. Welcome and Wrap-up)
  • 7: Site reports
  • 6: Networking and security (incl. IPv6 WG report)
  • 5: Computing and batch services (incl. Benchmarking WG report)
  • 4: Storage & data management
  • 4: Software and Services for Operation
  • 4: Science talks, LHAASO, LHCb, JUNO, BESIII (all invited)
  • 3: Cloud Technologies, Virtualization & Orchestration, Operating Systems
  • 2: Miscellaneous, AI
  • 1: Environmental sustainability, business continuity, and Facility improvement (incl. Technology Watch WG report)
  • 1: Topical session
  • 0: Show us your toolbox
  • 4: Welcome, Intro. LanzhuoU, Logistics, Wrap-up

Speakers: Dong Xiao (Lanzhou University), Tomoaki Nakamura

17:55 → 18:15 Preparations for the Spring 2026 Workshop

Lip (Lisbon), Apr. 20 - 24, 2026

Speakers: Jorge Humberto Lucio Oliveira Gomes, Jose Flix Molina (CIEMAT - Centro de Investigaciones Energéticas Medioambientales y Tec. (ES))

HEPIX-in-LISBON.pdf

Link to hidden indico page

18:15 → 18:35 Future Workshops

• Autumn 2026: Host search ongoing
  • Canada's eastern part
  • Morgridge in Madison
  • Glasgow: committed to organizing an ATLAS week
• Spring 2027: KIT (the first option)
• Autumn 2027: depends on Autumn 2026
• Spring 2028: Elba 2nd week in May

18:35 → 18:50 Working Groups

• All 3 active WGs reported
  • Benchmarking WG: by Matthias on Monday
  • Technology Watch WG: by Eric on Tuesday
  • IPv6 WG: by Bruno on Wednesday

18:50 → 19:00 Infrastructure

• Internal repo, website, email lists, etc.

19:00 → 19:10 AOB