Community Engagement Admin Meeting

Wednesday 12 May 2021, 14:00 → 16:00 Africa/Johannesburg

ASFAP COMMUNITY ENGAGEMENT ADMIN GROUP 1^st MEETING

DATE: Wednesday, 12 May 2021

MEETING TIMETABLE:

N.B: The meeting was delayed as one of the conveners was not able to connect to CERN Zoom meeting room. The meeting was switched to a private zoom meeting.

• 14:00 → 14:10: INTRODUCTION

Were present at the meeting:

• 1. Marie Clementine U. Nibamureke
  2. Jamal Mimouni
  3. Ndeye Arame Boye Faye
• 14:10 → 14:30: GETTING TO KNOW EACH OTHER
• 14:30 → 15:30: DISCUSSIONS

 

1. Working Group (WG) Structure:

 

1. 1. Conveners chose the group representative: Marie Clementine
   2. Discussion on terms:
      • Conveners = admin & subgroups members?
      • Co-conveners = observers?

 

1. C.E Topics and possible subgroups:

Conveners grouped the 12 topics in the following 7 subgroups:

SUBGROUP 1:

 

1. 1. Physics Communication and Outreach

 

SUBGROUP 2:

 

1. 1. Technology transfer
   2. Internet connectivity / internet startup resources
   3. Applications and industry

 

SUBGROUP 3:

1. 1. e-lab & e-learning

 

SUBGROUP 4:

1. 1. Business Development and Entrepreneurism

 

SUBGROUP 5:

1. 1. Public Education and Outreach
   2. Diversity and Inclusion and Equity

 

SUBGROUP 6:

1. 1. Government Engagement and public policy

 

SUBGROUP 7:

1. 1. Career pipelines & Development
   2. Retention

1. 1. Capacity development

 

1. Scope of the C.E Group

 

1. 1. Define the WG: topics & subgroups
      • Invite people to subgroups:
        • Questions: Who should invite people? What is the procedure of inviting people? Can we invite people from outside the ASFAP?
      • Appoint the head of each subgroup
      • Define scope/vision of subgroup
   2. Advertise the group to the scientific community in our institutions
      • Do we need a letter/document (showing the scope of ASFAP) to approach universities officials? – if necessary
        • • • • Discuss with ASFAP committee
      • Each subgroup will advertise itself
   3. Handling of documents: letters of intents; white papers; progress reports; final report.
      • Refer to the general ASFAP timeline

 

• 15:30 → 15:50: Put together a working plan
  1. Activities Planning:
     • Get more information on the formation of subgroups & their scope (from the Steering committee? – Clementine will contact the committee)
     • Refer to the general ASFAP Timeline
  2. Future meetings schedule: 02 /06 /2021
• 15:50 → 16:00: Conclusion

Link to the recorded meeting video:

https://us02web.zoom.us/rec/share/90iFYRYybesRcIEziCXFgk1Vz-AOCXrvtgOcrBLQW6hoinHClsspQn_AzMZeITkX.DTqNQ35UZJP6v-bG
 

Access Passcode: sD^FB1%U

14:00 → 14:10 Introduction

Speaker: Marie Clementine Uwineza Nibamureke (University of Johannesburg)

14:10 → 14:30 Getting to know each other

14:30 → 15:30 Discussions

Discussions on:
1. Structure and Scope of the C.E Group
2. Topics and possibles subgroups

15:30 → 15:50 Put together a plan of activities

Plan for:
1. Activities
2. Future meetings schedule

15:50 → 16:00 Conclusion

Speaker: Marie Clementine Uwineza Nibamureke (University of Johannesburg)