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IOC+LOC Meeting

→ Europe/Zurich
Kétévi Adiklè Assamagan (Brookhaven National Laboratory (US))
Description

Agenda:

 

  1. The dates for ACP2022 (in 2023), at NMU George Campus, finalized.
    1. September 25-29, 2023
  2. ASP2022 — November 28 – December 9, 2022
    • We have finalized the selection of international students and travel arrangements for them are in progress. 
    • LOC needs to prepare formal letters of invitation for international delegates (students, lecturers, speakers, participants), in particular, those who need entrance visa for South Africa
    • We should understand the progress and status on computing and software logistics
    • Selection of SA high school teachers
    • Learners program and contact with local and regional authorities and schools
    • Some lecturers asked for radioactive sources; we need to understand what is available locally and what needs to be purchased
    • The associated Mental Health Workshop, December 6-8
    • Options for excursion on December 4
    • Lodging accommodation options for lecturers
    • Scientific program.  A preliminary program was discussed earlier. We have started approaching potential lecturers. Formal invitations, in particular for people who need to apply for entrance visas, will be prepared by the LOC, to people who will be available to lecture 
    • We have an updated list of sponsors; we need an update of the poster.
    • Lab logistics
    • Catering and lodging accommodations
    • Program for the ASP Forum, December 3, 2022
ASP IOC
Zoom Meeting ID
67482621410
Description
IOC meetings
Host
Ketevi Adikle Assamagan
Alternative hosts
Mounia Laassiri, Christine Darve
Useful links
Join via phone
Zoom URL
    • 17:00 → 17:15
      Students and lecturers travels and accomodations 15m
    • 17:15 → 17:30
      Catering and accommodation 15m

      1) 95 Students : Breakfast, lunch and dinner, 2 tea/coffee break per day on Monday-Friday
      2) 20 Lecturers : 2 tea/coffee break per day on Monday-Friday, lunch on Monday-Friday
      3) 80 Teachers : Breakfast, lunch 2 tea/coffee break per day on Monday-Friday
      4) X Teachers: Dinners
      5) 30 Local organizers: 2 coffee breaks and lunch

      6) Learners: catering for learners to be clarified. Expected 200 learners for the entire (~200 learners / day, except Friday where we will have 100 that Friday). Venues: NMU (different campus Monday-Wednesday) and Science Center (Thursday-Friday)

      7) Mental Health (100 persons on the firs day and 45 on the 2nd-3rd days)

      Different service providers for catering.

    • 17:30 → 17:45
      Lecture and Lab logistics 15m
    • 17:45 → 18:00
      Feedback on the list of items on the agenda 15m
    • 18:00 → 18:10
      AOB 10m