IOC Meeting

Tuesday 18 Jul 2023, 14:00 → 14:30 Europe/Zurich

Azwinndini Muronga (NMU, South Africa), Diallo Boye (Brookhaven National Laboratory), Kétévi Adiklè Assamagan (Brookhaven National Laboratory (US)), Mounia Laassiri (University of Helsinki), Ulrich Goerlach (Institut Pluridisciplinaire Hubert Curien (FR))

To discuss the scientific program of ACP2023

video1888867744.mp4

Summary of ACP-IOC meeting July 18 at 14:00 CAT

Present: Funmi, Mounia, Sanae, Benard, Azwinndini, Uli, Ulrich, Obinna, lawrence, Kétévi

Apologies: Kenneth

1. Abstract reviewing. We presented preliminary results of abstract reviews: https://docs.google.com/presentation/d/17x6T9x_c0ArOTdArDVN2ZQAjG3m0uUYs/edit?usp=sharing&ouid=116974261321478773102&rtpof=true&sd=true
   • Total Contributed Poster & Oral Presentations: 153
     • Contributed Poster Presentation: 47
     • Contributed Oral Presentation: 106
   • Contributed Oral Presentation:
     • Set the threshold for acceptance at the average score ≥3.5 [That would 38 contributed oral presentations. We expect a max of 32]
     • There are 36 oral abstracts at score ≥3 & <3.5; these abstracts could be suggested as posters
   • Contributed Poster Presentation:
     • Set the threshold for acceptance the average score of 2; there are 37 abstracts
     • If we add the 36 oral abstracts → posters [That would be a total of 73 posters]
     • In-person posters will be discussed at the venue and online abstracts in Gather Town. 
     • We need to set up a time slot on the agenda for online abstracts  and encourage people to interact in Gather town. 
2. Suggestions. 
   • Kétévi: 
     • We need to find a way having much more equal representation in the selection of the contributed poster/ oral abstracts and to make sure that most areas of physics have equal visibility, especially the big fields in Africa: Material Physics, Nuclear Physics and Medical Physics.
     • By having a different score for Particle Physics, this will leave a space for other fields to be also will represented and this will also raise the quality of the Particle Physics abstracts of very high standard.
   • Obinna: 
     • We can create time slots for each physics fields and then we can set up different scores depending on the physics fields.
   • Benard: 
     • We can define how many speakers we need for each physics fields, then we can select the abstracts by playing with the threshold depending on the fields.
3. Main points. 
   • We need to finalize the abstract selections by August 1. We need to inform early the people who abstracts have been are selected; some will need to seek travel funds when their abstracts are accepted. By August 1, we will be at <2 months from the event and that would be getting too late. So we should not delay further than August 1.

14:00 → 14:20 Abstract Reviews