ACP2023— Discussion with speakers

Name: ACP2023— Discussion with speakers
Start: 2023-09-19T17:00:00+02:00
End: 2023-09-19T18:20:00+02:00
Location: No location set

Tuesday 19 Sept 2023, 17:00 → 18:20 Europe/Zurich

Azwinndini Muronga (NMU, South Africa), Diallo Boye (Brookhaven National Laboratory), Kétévi Adiklè Assamagan (Brookhaven National Laboratory (US)), Mounia Laassiri (University of Helsinki), Ulrich Goerlach (Institut Pluridisciplinaire Hubert Curien (FR))

67482621410

IOC meetings

Ketevi Adikle Assamagan

Mounia Laassiri, Christine Darve

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ACP2023 scientific agenda; it is available here
- https://indico.cern.ch/event/1229551/timetable/#20230925
- https://indico.cern.ch/event/1229551/timetable/#20230925.detailed
- The times are in Central Africa Time (CAT). Please review the agenda and note the date and time of your talk
- Instructions for speakers and conveners are stated on the meeting agenda page—see here https://indico.cern.ch/event/1326840/
- Please upload your slides to conference page at least 24 hours before your talk. Session conveners should contact speakers in their sessions to ensure that the slides are uploaded timely, well before the talks.
- Zoom connection details for ACP2023 are
  - Please ask the organizers
- We will record the sessions and make the recordings available. Personal recordings are not allowed.
- Poster session. There are 2 things: Online and in-person
  - We would like all the posters to be shown online even if you will still present yours in person. The instructions for putting the posters online are on the agenda page "Gather.Town for posters". Please see here https://indico.cern.ch/event/1326840/.
  - For those who will present posters in person, please print format portrait A0, bring with you; then, you may hang it on Monday September 25, until September 29.
- Conference proceedings: We intend to consider a conference proceedings to be published either in the African Review of Physics, http://lamp.ictp.it/index.php/aphysrev, or arXiv, https://arxiv.org/. We will circulate details in due course (template and requirements).
Travels
- If you need airport transfers in George, please fill in the googledoc;
- for name tags, please fill in the same googledoc by Thursday September 21;
- Even if you have already fill out the googledoc, we have added a column on dietary restriction for the reception and the conference dinner, and the coffee breaks. Please indicate your restrictions in the googledoc;
- The googledoc is here https://docs.google.com/spreadsheets/d/1cu4tlSmQQD1lyijHTA6sWFWoomsS-L87/edit?usp=sharing&ouid=107679597454071245660&rtpof=true&sd=true
Code of conduct
- Please read, acknowledge and adhere to the code of conduct. We suggest people connecting on Zoom to use their names as mentioned in their registration. We need to know who are connected, https://docs.google.com/document/d/1YBOYE_vCpHMb8fQOMmsyMy6AvFC-LSb7aYufNZ4GfGc/edit?usp=sharing
Any Other Business
- If you are paying a registration fee, please make sure it is done by either bank transfer or in person in cash at the venue. In case bank transfer, please send us or bring the proof of payment. For cash at the venue, we will accept payment only ZAR, US$ or Euros .

There are minutes attached to this event. Show them.

- 17:00 → 17:20
  ACP2023 Scientific program 20m
  
  ACP2023 scientific program
  - Online or in-person Speakers 5m
    
    Please upload your slides 24 hours in advance to the Indico agenda. In case of issues uploading, please send us your slides
    
    Please stay within the allotted time
    
    Unless explicitly indicated, we assume you have given permission to record your presentation
  - Session conveners 5m
    
    Please be ready to start your session; check and test equipment before the starting time
    
    Please keep time; remind speakers of time left;
    
    One co-convener should check for and manage online questions / comments
    
    Please record your session
  - Zoom Connection details 5m
    
    Zoom connection details will be shared with registered participants
    - for plenary sessions
    - for parallel sessions (the same Zoom as for the plenary sessions, but select the Zoom breakout room to join)
    - poster presentations will be in Gather.Town (see next item)
  - Gather.Town for posters 5m
    
    Poster File Tips:
    We would like to have all the posters online, even if you will present in person.
    Must be a .png or .jpg file
    The file poster name must be FirstName.LastName.PhysicsField.png or FirstName.LastName.PhysicsField.jpg
    Use a 16:9 aspect ratio:
    Minimum width is 1000 px (24.46 cm)
    Minimum height is 600 px (15.88 cm)
    Landscape is preferable to view the full image, but portrait can be used with scrolling.
    You can use PowerPoint, Canva, or another third-party application to design and save a 16:9 image.
    You can use the same file for the preview image, but for the best view, we recommend an image that is half the width and height of the image.
    Maximum file size is 3 MB.
    Do not use a transparent background.
    upload your poster file here https://drive.google.com/drive/folders/1v5vKMtSomcrhm24xU0YzlwJM6Ih48Uw4?usp=sharing, and we will upload it to Gather.Town. Please do this by Saturday September 23.
    
    Access to Gathjer.Town Space and registration
    
    Poster session tips
  - Conference proceedings 5m
    
    We intend to consider a conference proceedings to be published either in the African Review of Physics, http://lamp.ictp.it/index.php/aphysrev, or arXiv, https://arxiv.org/. We will circulate details in due course.
- 17:20 → 17:40
  
  Any issues or concerns with travels? 20m
  
  Airport transfers in George
- 17:40 → 18:00
  
  Code of Conduct 20m
  
  We encourage all participants, online or in person, to read and adhere to the ASP code of Conduct and Core Principle guidelines
  
  Core Principle / Code of Conduct guidelines
- 18:00 → 18:20
  AOB 20m
  - Payments of registration fee

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ACP2023— Discussion with speakers