IOC+ASP2024 LOC Meeting

Tuesday 5 Mar 2024, 15:00 → 16:00 Europe/Zurich

Bobby Samir Acharya (Abdus Salam Int. Cent. Theor. Phys. (IT)), Christine Darve (European Spallation Source), Fernando Ferroni (Sapienza Universita e INFN, Roma I (IT)), Ketevi Adikle Assamagan (Brookhaven National Laboratory (US)), Mounia Laassiri (University of Helsinki)

For this meeting, we will concentrate on 3 items:

1. Summary of the site visit and follow-ups
2. Finalization of student pre-selection
3. Scientific program for July

chat.txt

video1953131762.mp4

Summary of Meeting 

Present: F. Fassi, M. Chabab, A. Hoummada, Uli, Kenneth, Lawrence, Sanae, Kétévi, Christine, Benard, Funmi, and Mounia.

1. Summary of the site visit and follow-up: 

1. Detailed budgetary information needs to be communicated to the Moroccan authorities for them to decide on their levels of support. The specifics may vary depending on the relevant authorities.

• The LOC submitted all the necessary documentation to the relevant bodies last week, but they haven't received any feedback yet. However, based on our discussion with the minister, the expenses for the 20 Moroccan students will be covered. For the remaining selected students, their coverage will depend on the availability of financial support.

• Regarding the timescale, when we should expect their feedback is not provided. But between the end of the month and the mid of April, we should have a clear path.

• The LOC is expecting to have two meetings with the Academy and council, and the ASP should be the first item to be discussed. They will also have a meeting with the University of Hassan II Casablanca to discuss how they will support the Moroccan students.

• Mohammed First University - Oujda has agreed to provide support.

• The LOC has requested the list of the selected Moroccan students. The IOC responded to this request. We expect that Morocco will cover the 20 Moroccan students mentioned in blue in the selection Google Doc under sub-committee 8, and ASP will cover the ones in green (6 Moroccan students), in addition. All others will be for online participation.

• Chabab mentioned that all Moroccan universities need to be represented in the selection.

• We introduced another color code into the student selection Excel sheet for the non-African students, based on Hoummada’s comment. These students can participate in person if they have at least flight coverage

2. Site visit by Horst Severini on April 22-26 to review the computing logistics: 

• Horst will visit Marrakech the week of April 22 to review the logistics for computing and software. 

• Host’s travel will be covered through the US-ATLAS international outreach budget.

3. Preparation towards Learners program, April 15-19, in progress and discussed

• We have already started our weekly meetings to prepare for the high school program in April. 

• There will be four activities running in parallel: Particle Physics, Accelerator Physics, Astrophysics, and Detectors & Electronics, in dedicated weekly meetings. All interested individuals may join these dedicated meetings.

2. Finalization of student pre-selection: 

• All the subcommittees have finalized their reviews, and they have already provided their final list of the pre-selected students. Based on the funds available, we will set up a threshold. By Thursday, we should send the revised list to the ICTP.

3. High School Students Program:: 

• More details will be provided by the LOC; they have already contacted the National Education. From their knowledge, the selection has not started yet.

15:00 → 15:15 General

To be discussed today:
1. Summary of the site visit and follow-ups.
a. Detailed budgetary information to be communicated to the Moroccan authorities so that they may decide on their levels of support—could be different details depending on the authorities in question.
b. Site visit by Horst Severini on April 22-26 to review the computing logistics.
c. Preparation towards Learners program, April 15-19, in progress, and discussed
in dedicated weekly meetings. All interested folks may join these dedicated meetings.
2. Finalization of student pre-selection—see item 2 on this agenda
3. If time permit, we start the discussion on the scientific program for July

Dedicated meetion learners program for April

Scientific Program for July

Summary of Site Visit

15:15 → 15:25 Students Program

• All the subcommittees have finalized their reviews, and they have already provided their final list of the pre-selected students
• Based on the funds available, we will set up a threshold

15:15 → 15:25 Workshop on IoT for students and Teachers

Speaker: Uli Raich (retired)

15:30 → 15:40 Teachers Program

Event date: July 8-12, 2024
Selection of Teachers
Housing and catering for teachers
Program of activities for teachers

15:40 → 15:50 High School Students Program

dates of events: April 15-19, 2024 & July 15-19, 2024 or only July 15-19, 2024?
Participating high schools
selection of high school learners
logistics for attendance
scientific program for learners

15:50 → 16:00 ASP Forum

Date: Saturday, July 13, 2024
Invitations to policymakers
Agenda

15:50 → 16:00 School dinner and excursion

School dinner: date: Saturday, July 13, 2024; generally about 400 Dh, with artistic show. To be confirmed later.