EVERSE WP1 Monthly Call

Wednesday 26 Jun 2024, 11:00 → 12:00 Europe/Zurich

Notes

WP1 Monthly Meeting, 2024-06-26

Attending: Sanje Fenkart (CERN), Shoaib Sufi (UNIMAN), Nikos Pechlivanis (CERTH), Tassos Stavropoulo (OpenAIRE), Giacomo Peru (UEDIN), Monica Abrudan (ELIXIR Hub), Pavel Straňák (CU), Aspa Orfanou (CERTH),Stefania Amodeo (OpenAIRE), Carlos Martinez (eScience Center), Faruk Diblen (eScience Center), Jonathan Tedds (Elixir, delayed), Daniel Garijo (UPM), Eleonora Parisi (LIfewatch ERIC), Marco Bartolini, Zhiming Zhao (UvA/ENVRI)

Apologies: Graeme Stewart (CERN)

Introduction

Reminder: Institute contacts

ACTION: Please fill in who to contact in your institute for WP1: Spreadsheet in Owncloud

News

Task 1.1

Refined document on research software quality, iterations done; outlined the values for insitutes and individuals to join EVERSE, engagement with communities and clusters still under debate as well as connections to industries; membership either for individuals or as organisation, currently no fees

https://docs.google.com/document/d/1CknPFq5Ud8lcEeUkOFmK-68-_HWtwxa76sdrzRrMmT4/edit#heading=h.a3h1n4db2s6e

Discussion

scope of research software (how broad "Europe and beyond")

Task 1.2

Next meeting 03/07/2024, 12:00 - 13:00 CEST
Agenda: 1) presentation of OpenAIRE communities (Tassos) and 2) Participants to review a structured document on governance documentation
In the future, we would like to propose some topics for Hackathons, and based on these, we would decide which are the 2-3 trial communities to join EVERSE first.

Discussion

For hackathons first check what is there internally, find idea what a hackaton should be about <--community-specific (target audience); first planned community: physics (PANOSC)
collect ideas in documents
connect with WP4 on this
create template

Models to design a hackathon:
- Giacomo and Shoaib have experience of running international and hybrid hackathons
- some of the structure of the hackathons is documented
- Shoaib has the experience of judging and running hackathons
- Fotis: ELIXIR has experience of running hackathons / the couple of months running to the hackathon itself are very importants / what are the expected projects / who is leading it/ 2-3 people actively leading this / make sure that are expected outputs from this.
- Giacomo worked together with UNIMAN on hackathons - so they his team can help out.
- Carlos: suggestion to organise EVERSE hackathon as a satellite event to a community meeting; (e.g. https://www.adass.org/ for Astronomy, https://dhbenelux.org/ for Humanities, etc.)

Monica to write on Mattermost and ask people to brainstorm on events

Task 1.3

Organizations involved in research software

add other organisation that could fit and be targeted to join
plan to contact some of them after summer (Task 1.1 document as basis)

Discussion

adapt for regions and domains

Other organisations are not aware of EVERSE; they should be made aware of objectives of EVERSE
- think RSQKit

Shoaib: What do we want to do for the organisations with which we are already connected with?
Eg Carpentries; How do we approach them? What do we offer?
Fotis: First, make them aware; ask them if they want to get involved.

Carlos: we cannot reach all the organisations in the same way; we might need to adjust message to each of the organisations;

Monica: find a communication strategy? have a clear procedure when getting in touch with organisations; add metadata to list of organisations, maybe check calendars and propose presentations of EVERSE

Eleonora: connect with task 5.3?; landscape analysis

Stakeholder engagement plan needs to be developed

How to engage? email, calling.... have a clear contact (person) - there is a contact email for EVERSE (on the website); there have been 5-6 emails of organisations and people

Giacomo - idea to have an awareness webinar on EVERSE
Eleonora- the emails received by EVERSE, could they be added to the list of organisations started by Gioacomo

Monica to start a channel on Mattermost where people can discuss ideas regarding future EVERSE activities, such as hackathons.

AOB

Next Meeting: 24 July @11h CEST https://indico.cern.ch/event/1430914/

11:00 → 11:10 Introduction

Speakers: Graeme A Stewart (CERN), Jonathan Tedds

11:10 → 11:20 Task 1.1 Update

Speakers: Graeme A Stewart (CERN), Marco Bartolini

Network (Governance) Document

11:20 → 11:30 Task 1.2 Update

Speakers: Jonathan Tedds, Monica-Iona Abrudan, Tassos Stavropoulos

11:30 → 11:40 Task 1.3 Update

Speakers: Carlos Martinez (NLeSC), Giacomo Peru (SSI)

11:40 → 12:00 Discussion