ASFAP—towards the final report

Wednesday 4 Sept 2024, 14:00 → 15:20 Europe/Zurich

Fairouz Malek (LPSC-Grenoble, CNRS -UGA, France and Stellenbosch University, SA), Farida Fassi (Universite Mohammed V (MA)), Ketevi Adikle Assamagan (Brookhaven National Laboratory (US)), Shaaban Khalil Ibrahim (ENHEP Egyptian Network of High Energy Physics (EG)), Simon Connell (University of Johannesburg (ZA))

Meetings summary

Present: Iroka, Sanae, Chilufya, Gihan, Mounia, Mirjana, Benard, Tjaart, Lawrence, Simon, Peter, Shaaban, Kétévi

1. Final report update
   • We discussed again the issue of maps of Africa with country borders, that they should be removed or replaced with maps without border delienations.
   • The Young Physicists Forum (YPF) conveners presented their updated chapter with recommendations. We used this as an example to discuss inclusion of a list of recommendations at the end of the working group chapters. Please follow the example of YPF here to add a list of recommendations coming from your working group at the end of your chapter (see chapter 21 as an example) https://indico.cern.ch/event/1450265/contributions/6105356/attachments/2921496/5127932/ASFAP_FinalReport-20.pdf.
   • at the level of chapter, there is no limit in the number of recommendations that you may list.
   • We suggest that the recommendations be clearly stated so that they may be actionable.
   • You may also prioritize your list of recommendations for the short, medium and long-term.
   • At the level of the Sterering Committee, we will collate, merge and re-prioritze all the group recommendations into the executive summary.
2. We are planning a working in-person meeting on December 15-17, 2024
   • The venue will be communicated in due course.
   • Purpose: review each chapter, discuss comments for improvements and decide on the final list of chapters that will go into the final report. 
   • For this working meeting, we suggest that each group sends at least one convener for in-person participation (more depending on funding).
   • At the conclusion of this working meeting, we will agree and emerge with the chapters that will make it into the final report, and from that point, we will concentrate on refinning / improving these chapters for the final report.
3. The Final symposium
   • It is planned in 2025. It could be attached the 4th African Conference on Fundamental and Applied Physics, ACP2024 planned in Togo in Setpember / October 2025.
   • Stakeholders will receive a draft of the final report a few months in advance of the symposium and will be invited to the symposium.
   • Additional comments received at the symposium will be implemented before releasing the final report.
4. Proposals for funding
   • UNESCO will support the working meeting mentioned in item 2) above at the level of $10000.  The coveners whose travels will be covered will be decided based on the quality and completeness of their chapter—the chapters that are matured enough will be identified and the coveners of these chapters will be asked to appoint a co-convener for in-person participation. We are seeking addition sources of funding and might be able to support more than 1 convener per group.
   • UNESCO will provide additional support through editting, formatting and disctribution of the final report. 
   • We are seeking extra coverage for the symposium in 2025. Proposal from UNESCO: If we organize the final symposium at the ICTP in Trieste, we might receive coverage for housing and meals (for coveners coming from institutes in developoing countries), but we will have to find extra sources to cover travels. 
   •  

14:00 → 14:20 Outline of final report in Overleaf

https://www.overleaf.com/5151359154srfxgdjmfxxk

ASFAP_FinalReport-20.pdf

14:20 → 14:40 Proposal towards the final report

14:40 → 15:00 Discussion