Finance Committee - Four-Hundredth Meeting

Name: Finance Committee - Four-Hundredth Meeting
Start: 2025-12-10T09:00:00+01:00
End: 2025-12-10T16:30:00+01:00
Location: CERN

Wednesday 10 Dec 2025, 09:00 → 16:30 Europe/Zurich

503/1-001 - Council Chamber (CERN)

503/1-001 - Council Chamber

CERN

162

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- 09:00 → 12:35
  - - - NORMAL SESSION - - -
  
  Zoom link - Normal session
  - 09:00
    Adoption of the agenda 5m
    
    CERN/FC/6958/Rev.
    
    English
    
    French
  - 09:05
    Approval of the draft minutes of 5m
    
    the three-hundred-and-ninety-eighth meeting 2m
    
    CERN/FC/6959/RA/Draft
    
    English
    
    French
    
    the three-hundred-and-ninety-ninth meeting 3m
    
    CERN/FC/6960/RA/Draft
    
    English
    
    French
  - 09:10
    
    Matters arising from the previous meeting 10m
  - 09:20
    
    Briefing by the President of Council (Oral) 5m
    
    Slides
  - 09:25
    Financial and budgetary matters 45m
    
    Status of payment of the contributions by the Member and Associate Member States and Status of 2025 budget and actual expenses (Mr R. Bello) 10m
    
    CERN/FC/6961/RA/Rev.
    
    English
    
    French
    
    Slides
    
    The Cost-Variation Index for 2026 (Dr F. Sonnemann) 15m
    
    CERN/FC/6962 CERN/3953
    
    English
    
    French
    
    Slides
    
    Final budget of the Organization for the seventy-second financial year 2026 (Dr F. Sonnemann) 20m
    
    CERN/SPC/1275 CERN/FC/6963 CERN/3954
    
    English
    
    French
    
    Slides
    
    SPC Chair Slides
  - 10:10
    Audit Committee (AC) 10m
    
    Report on the AC meeting held on 18 and 19 November 2025 (Professor J. Schieck - Oral) 9m
    
    Slides
    
    Questions from the Finance Committee to the Audit Committee 1m
  - 10:20
    
    Tripartite Employment Conditions Forum (TREF) - Report on the meeting held on 13 November 2025 (Ms S. Verth - Oral) 15m
    
    Slides
    
    TREF Report to the FC
  - 10:35
    Revision of the Staff Rules and Regulations in the context of the reform of internal justice (Ms K. Hewitt) 15m
    
    CERN/FC/6964 CERN/3952
    
    English
    
    French
    
    Slides
  - 10:50
    
    Coffee break 20m
  - 11:10
    Pension Fund matters 30m
    
    Report by the Chair of the Pension Fund Governing Board (Dr F. Buzatu) 10m
    
    Slides
    
    Investment performance report and other Pension Fund activities (Mr D. Heron) 20m
    
    Slides
  - 11:40
    CERN’s main objectives for 2021-2025: achievement report (Directorate) 40m
    
    CERN/SPC/1272/RA CERN/FC/6965/RA CERN/3960/RA
    
    English
    
    French
    
    Slides
    
    SPC Chair Slides
  - 12:20
    Council Working Group on the Rights and Obligations of the CERN Council Office-Holders (Dr J.-M. Favre) 15m
    
    Slides
    
    SPC Chair Slides
    
    Status report on the implementation of the recommendations made by the Council Working Group on the Rights and Obligations of the CERN Council Office-Holders 10m
    
    CERN/SPC/1276/RA/Corr. CERN/FC/6984/RA/Corr. CERN/3955/RA/Corr.
    
    English
    
    French
    
    CERN Pension Fund: Amendment to Article I 2.05 of the Rules of the CERN Pension Fund 5m
    
    CERN/FC/6986 CERN/3972
    
    English
    
    French
- 12:35 → 12:52
  - - - CLOSED SESSION - - -
  - 12:35
    Approval of the draft minutes of the three-hundred-and-ninety-ninth meeting - Closed session 2m
    
    CERN/FC/6966/C
    
    English
    
    French
  - 12:37
    Update of the Associate Member State contribution arrears (Ms C. Warakaulle) 15m
    
    CERN/FC/6985/C CERN/3963/C
    
    English
    
    French
    
    Slides
- 12:50 → 14:10
  
  Lunch 1h 20m
- 14:10 → 16:30
  - - - NORMAL SESSION - - -
  - 14:10
    
    CERN and Host State tripartite collaboration for the FCC studies (Mr R. Bello - Oral) 20m
    
    Slides
  - 14:30
    Status of accelerators and experiments 45m
    
    Status of the accelerator complex and upgrades (Dr M. Lamont) 20m
    
    Slides
    
    SPC Chair Slides
    
    Status of the experiments and computing (Prof. J. Mnich) 25m
    
    Slides
    
    SPC Chair Slides
  - 15:15
    Minor modification to the strategy and framework applicable to knowledge transfer by CERN for the benefit of medical applications (Mr C. Hartley) 5m
    
    CERN/SPC/1091/Rev.2 CERN/FC/6125/Rev.2 CERN/3311/Rev.2
    
    English
    
    French
  - 15:20
    
    Tea break 15m
  - 15:35
    New contract adjudications (Mr C. Hartley) 40m
    
    Slides
    
    Proposal to negotiate two contracts, without competitive tendering, for the overhaul of 28 helium screw compressors 2m
    
    CERN/FC/6967/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the supply of 15 solid yokes for dipole magnets 2m
    
    CERN/FC/6968/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the supply of a 60-wire planetary cabling machine 2m
    
    CERN/FC/6969/RA
    
    English
    
    French
    
    Proposal to negotiate a collaboration agreement with KFE for the development of Nb3Sn superconducting wire for the High-Field Magnet R&D programme 2m
    
    CERN/FC/6970/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the supply of 20 waveguide junction circulators and 20 ferrite loads 2m
    
    CERN/FC/6971/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the supply of three containerised diesel generator sets 2m
    
    CERN/FC/6972/RA
    
    English
    
    French
    
    Proposal for the award of a blanket purchase contract for the supply and maintenance of modular low-power uninterruptible power supply units in the range of 20 kVA to 200 kVA 2m
    
    CERN/FC/6973/RA
    
    English
    
    French
    
    Proposal for the award of two blanket purchase contracts for the supply of cooling systems on the CERN site and one supply contract for the replacement and upgrade of cooling plants 2m
    
    CERN/FC/6974/RA
    
    English
    
    French
    
    Proposal for the award of a blanket purchase contract for the supply of 3D stainless steel forged blanks for ultra-high vacuum applications 2m
    
    CERN/FC/6975/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the provision of cleaning services on the French part of the CERN site 2m
    
    CERN/FC/6976/RA
    
    English
    
    French
    
    Proposal to negotiate an extension of an existing contract for the provision of civil engineering consultancy services for site investigations for the Future Circular Collider study at CERN 2m
    
    CERN/FC/6977/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the provision of wooden joinery services on the CERN site 2m
    
    CERN/FC/6978/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the supply of electricity to CERN 2m
    
    CERN/FC/6979/RA
    
    English
    
    French
    
    Proposal for the award of a contract for the provision of occupational medicine services on the CERN site 2m
    
    CERN/FC/6980/RA
    
    English
    
    French
    
    Proposal for the award of a blanket purchase contract for the supply and installation of audiovisual equipment in CERN conference rooms 2m
    
    CERN/FC/6981/RA
    
    English
    
    French
    
    Proposal for the negotiation of an amendment of an existing contract, without competitive tendering, for the supply, maintenance and support of high-performance network firewalls 2m
    
    CERN/FC/6982/RA
    
    English
    
    French
    
    Proposal to negotiate an extension of an existing contract for the provision of licences, maintenance and support for engineering simulation software tools 2m
    
    CERN/FC/6983/RA
    
    English
    
    French
  - 16:15
    Timetable for Council Sessions and committee meetings in 2027 3m
    
    CERN/3959/Draft
    
    English
  - 16:20
    
    Confirmation of the access status of the documents on the agenda 2m
  - 16:25
    
    Other business 5m