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Eiroforum Working Group, Training and Career Development
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Europe/Zurich
Virtual
Virtual
Eiroforum Working Group, Training and Career Development
Zoom Meeting ID
68077583901
Host
Stefan Roiser
Passcode
56299623
Useful links
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Zoom URL
Attendees: Stefan Roiser (CERN), Pradeep Ghosh (FAIR), Andy Yates (EMBL), Angela Aarndt (ESO), Elizabeth Barzdo (CERN), Elsa Kern (XFEL), Eva Belonohy (EUROfusion), Laura Angeletti (ERIC), Tina Weilmuenster (ESA)
[initial content of the meeting nodes from zoom AI, further modified by Stefan Roiser]
Quick recap
The meeting focused on discussing the development of a leadership program for EIROforum organizations, with participants debating whether to make it inclusive or maintain an elite approach. The group explored existing successful programs, including FAIR's talent pipeline and modular contract structure, which demonstrated effective collaboration mechanisms and international scaling. The conversation ended with discussions about implementing SharePoint for document management and collaboration, including the setup of folders for various program materials and the integration of meeting information.
Next steps
- All EIROforum organizations:
- Review and provide input on the EIROForum Leadership Program Google document in suggestion mode by next meeting
- Tina: Create a structured template with questions/headlines for collecting leadership program information from Eiroforum organizations
- All EIROforum organizations: Once structure is finalized, provide input on their leadership programs for collection by April meeting
- Stefan and Eva: Circulate the structure for leadership program input on mailing list before requesting final input from organizations
- Eva: Set up SharePoint site for the working group and share access with all members
- Eva: Add link to Indico category on SharePoint main page
- Eva: Create members page on SharePoint with list of members and email addresses
Summary
EIROforum Leadership Program Design
The group discussed the design of a leadership development program for EIROforum organizations. They debated whether to make the program inclusive and accessible to all members or maintain an elite approach focused on high-potential leaders. Angela raised concerns about an elitist approach not aligning with their organization's culture, while Eva proposed starting with low-cost, accessible seminars that could later evolve into a more structured program. The group agreed to collect information about existing leadership development programs from each organization to identify common gaps and potential collaboration areas. They decided to create a SharePoint site for collecting this information, with Tina offering to help structure the data collection process.
FAIR talent pipeline
Pradeep then presented FAIR's successful talent pipeline program, which has grown significantly since 2016, demonstrating the potential benefits of formalizing collaboration agreements with partner countries. Pradeep presented the modular contract structure developed by FAIR and GSI to facilitate international collaboration and scaling. The structure includes 11-12 articles in an implementation agreement, with only two articles being editable by partners, allowing for easier bureaucratic management and expansion to 75 agreements across various levels and countries. Pradeep outlined different programs ranging from short-term internships to fellowships and associate programs, highlighting the success of these initiatives in creating a ladder for international collaboration, particularly noting the evolution of GSI's openness to hosting non-German speaking students.
Stefan and FAIR discussed the process of handling unsolicited applications for their program, focusing on eligibility, funding, and matching mechanisms. FAIR explained that while 50% of applications are unsolicited, they have developed a structured process to quickly assess eligibility and funding within 4 days, resulting in around 850 new collaborators. The program avoids committees to speed up decision-making and has maintained a selection ratio of 8.32% in recent years. .
SharePoint Document Organization Setup
Eva presented a SharePoint setup for organizing documents related to working group meetings, including folders for competency frameworks, training programs, leadership programs, and topical workshops. The group discussed how to structure the folders, with Eva proposing to include tags for EIROForum organizations, meeting dates, and descriptions to improve searchability. They also discussed integrating meeting dates from Indico into SharePoint and adding member information, with Eva offering to set up the system.
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