Hi all,
Here's the minutes, sorry for the delay, I had to check the 'quarterly reports' and how they are handled in this project. In my earlier projects (EGEE) the quarterly reports were NA1 deliverables and something that had to be sent in due time. In BalticGrid the quarterly reports are not NA1 deliverables, but still we should send them on a regular basis to Enric, see below.
Best wishes,
Ake
PMB meeting
2007-Oct-23
Note: Tuesdays at 10.00 CET is the new PMB meeting time
Note: NEXT MEETING will be on MONDAY 29th, 10.00 CET
MInutes
Attending: Lauri, Zofia, Ake (minutes), Katrina, Norbert, Algimantas (did I forget anyone? Forgot to write down the names)
Comment: because of the hearing preparation last week, this week's agenda is more or less identical to last week's agenda.
1. DoW update -> Deadline October 29.
Ake sent the latest versions of DoW and a document describing the updates to the DoW.
1.1 One version have already been sent to Brussels. But we have been asked to send an updated version to this one.
1.2 All activity leaders: Read through the
http://www.balticgrid.org/Internal/PMB/files/BG_Annex_I_Updated_v5r1.doc
and the BG-DoWUpdates-v1r0-KTH.doc sent earlier and send updates to Ake.
2.Activitiy status
2.1 Quarterly report -> Deadline November 15 (earlier Oct 26, changed due to hearing and change of scope)
Clarification:
- In BalticGrid there is no NA1 deliverable for sending quarterly reports to the Commission.
- We have a document, see attached, that we on a quarterly basis update by adding information on work performed since the last quarter.
- This updated document is send to the commissioner (Enric) to keep him updated on the progress.
- As it seems we haven't sent any updates since the last review, something we need to change as soon as possible.
- All activity leaders need to update their part from where they last reported up till October 2007 and send the updated chapter to Ake.
- Deadline for this is Nov 15, not Oct 26 as stated in earlier minutes when Ake thought it was only information for Aug-Oct 2007 that was needed. - - - Note: this is not 'only' to help Enric to understand how we're doing in the project (he sees the D&M as well) BUT also very important for the next review. Reviewers have limited time to do the reviews. Reading the project reports is the first thing they do (I know from my own experience as reviewer).
ToDo:
-> Ake attached the previous version, all activity leaders to update their chapters accordingly.
-> Deadline for update: Nov 15. After this date Ake will compile and send out a version for final comments.
2.2, 2.3 Deliverables & Milestones
In time, some DJRA1.4 and DJRA1.5 need to adjust deliverable dates (to PM26 and PM25), see 1. above.
2.4 AHM agenda
v0.3 (after input from meeting) attached in the end. Please send comments on the agenda. Rooms and projectors have been booked. Local sponsors are being contacted (by Ake). Note: there will be (as last time) a 100 EUR registration fee to cover some of the local costs (meals).
3. BG-II proposal
The review on the 22nd went well as far as we (Ake, Mario, Algimantas and Bartek) can tell.
We answered all questions, including some additional ones (about 8). No
Now we can only wait and see. Next will be the evaulation Below is the time table for the proposals.
"Indicative timetable for Research Infrastructures Call 2"
- Evaluation Summary Reports sent to proposal coordinators Early November 2007
- Invitation letter to successful coordinators to launch contract negotiations with Commission services End November 2007
- Letter to unsuccessful applicants Mid December 2007
- Signature of first contracts 1st quarter 2008
4. AOB.
ALL notice: the PMB meetings are on Tuesdays at 10.00 CET.
BUT the next meeting will have to be on a Monday (Oct 29) due to Ake travels next week.
Next meeting will therefore be on Monday October 29, 10.00 CET. EVO.
---
AHM Agenda 0.3
BalticGrid
Stockholm AHM
Day 1 - December 12, Wednesday
15:30-18:00 PMB meeting [KTH/CSC/PDC - Room 304, Teknikringen 14]
19:00 AHM 4 Welcome Reception
Day 2 - December 13, Thursday
BalticGrid meeting - Plenary session
9:00-9:30 Registration
9:30-9:40 Opening
9:40-10:00 TBD
10:00-10:30 NA2 Presentation(s)
10:30-11:00 NA3 Presentation(s)
11:00-11:15 Coffee break and discussions
11:15-12:00 SA1 Presentation(s)
12:00-12:30 SA2 Presentation(s)
12:30-13:00 JRA1 Presentation(s)
13:00-14:00 Lunch
BalticGrid meeting - Parallel sessions
14:15-15:45 Joint parallel sessions: SA1+NA3 and SA2+JRA1
15:45-16:00 Coffee break and discussions
16:00-17:00 Joint parallel sessions: SA1+NA3+JRA1 and SA2
16:45-18:00 Meeting of Executive Board
19:00 Conference Dinner
Day 3 - Dec 14, Friday
BalticGrid meeting - Parallel sessions
9:00-10:30 Parallel sessions: SA1+JRA1, SA2, NA2, NA3, NA4
10:30-10:50 Coffee break and discussions
10:50-12:30 Parallel sessions: SA1+JRA1, SA2, NA2, NA3, NA4
12:30-13:30 Lunch
13:30-14:15 Joint session: All Activities
14:15-14:45 Closing remarks by Ake Edlund
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