BG-II PMB 10Jun08

Wednesday 11 Jun 2008, 08:00 → 18:00 Europe/Zurich

1/1-025 (CERN)

PMB meeting 2008-June-10, 10.00-10.47 CET NEXT meeting: Tuesday June 17, 10.00 CET, EVO Minutes ----------- Attending: Ake (minutes), Hardi, Katrina (had problems with EVO), Robert, Bartek, Algimantas 1. DoW update Ake got updates from NA1, NA2, SA3 and JRA. --> Still missing from NA3, NA4, SA1, SA2. If you don't have any updates let me know. Deadline: Monday June 16, 12.00 CET. 2. Project plans and reporting - All activity leaders need to prepare overview project plans including official milestones and deliveries, as in the DoW, with estimates on effort and who to do what. So, resource plans, time plans, delivery plans. Use the format and processes that suites you best. Ake want to see these plans to give feedback, and to be able to follow up on the work. Note: don't make too detailed plans, unless you really need it, do something practically useful for you to run your activity. Note: good plans save time, and simplify the reporting, see below. - Reporting: note that we're now preparing quarterly reports in this project, meaning that we'll have to send in QR every quarter to Monika. These are deliverables in NA1, so nothing we can leave for later. Deadline for the next QR (I'll send our template): Aug 21 for internal review, Aug 29 the report has to be completed and sent to EU. - NOTE: all deliverables and milestones have to be completed and sent to EU first day after delivery month. 3. NGI representative group to be established. - An NGI representative group will to be established. Algimantas to lead this, with Ake participating. - First action for group: an overview work plan with goals for the BG-II. 4. BG-I - Final reporting ongoing, see separate mails. - REMINDER: Final Cost statement due in June 11, in Stockholm 5. AOB - Name lists from all activities = mailing lists - see mails from Ake, send Ake your activity's mail list (names). - PMB list contains all partners - Hardi to check. - NA2 questionaire - some response, work ongoing. - QR delivery date - move ahead one month... Including financial reporting... - DoW - Change dates to be accepted? Ake: yes, we have written PMx+45 days, now we'll have to update the DoW to be PM(x+1)+1 day (or PM(x+2)+1 day depending on the item). - Ake to send out earlier warnings about the meeting, esp for the new participants. - Add BG-II and logo to EGI-DS web "projects" (Robert) - started - ToDo list on the BG web (Ake) - How to handle "solicitors", e.g. projects and firms trying to sell us marketing and publication space, sometimes of good value sometimes not, mostly very expensive - If you get contacted, fwd mail to Ake and he'll bring it up on the next PMB. After decision at PMB, the answering to these will be easy.