US LUEC July Meeting

Monday 25 Jul 2016, 18:00 → 19:30 Europe/Zurich

40/R-A10 (CERN)

18:00 → 18:20 USLUA booth @ ICHEP

Exhibitor Schedule
Sunday August 7th – Exhibitor set-up 11AM-3PM/ Exhibitor session- 3PM-6PM
Monday August 8th- Exhibitor session- 8:30AM-8:30PM
Monday August 8th, 6:30PM-8:30PM should be the busiest time, as the poster session will take place at the same time
Tuesday August 9th- Exhibitor session- 8:30AM-6PM
Wednesday August 10th- Exhibitor session- 8:30AM-1PM / 1PM exhibitor take down

Bronze Package $3,000
* Booth location in exhibitor space (available on a first come, first serve basis)
* One (1) 10’ x 10’ booth with power
* Installation & Removal of a single-line company identification sign
* Pipe & drape
* 8’ high back wall, 3’ high side walls
* One (1) 6-foot draped (on 3 sides) table with two (2) chairs & wastebasket
* Conference registration for two (2) representatives
* Attendance for two (2) at all social functions
* Display of company logo on Conference Website with URL link
* Free access to the 24/7 internet service in the exhibition and conference areas

banner.png

Doodle Poll for USLUA booth participation

uslua_brochure_2016_v3.pdf

Company supplied products to include in conference bag

• Brochures to be included in conferences bags should be delivered to the attention of Holly Hernandez at
  • HEP 304, 5620 South Ellis Ave, Chicago, IL 60637, USA
  • Recommended to provide ~1200 inserts.
• Suggest that we also include
  • Postcard
  • Button

 

Logistical Information and Schedule

• Booth Move In: Sunday, August 07, 2016 -- 11:00 AM To 3:00 PM     
• Booth Exhibitor times:
  • Sunday, August 07, 2016: 3:00 PM To 6:00 PM    
  • Monday, August 08, 2016: 8:30 AM To 8:30 PM
    • 6:30PM-8:30PM should be the busiest time, as the poster session will take place at the same time
  • Tuesday, August 09, 2016: 8:30 AM To 6:00 PM
  • Wednesday, August 10, 2016: 8:30 AM To 1:00 PM    
  • Need to schedule a “shift” list of USLUA members  
• Exhibitor Move Out: Wednesday, August 10, 2016 -- 1:00 PM To 7:00 PM   

 

Possible Booth Activities

• Set up iPad or computer for “immediate” USLUA email subscription
  • Use a Google Form?
• Free tshirts? Raffle?
• “How to talk to politicians” tutorial
  • Allows us to communicate to community one of the primary activities that USLUA is engaged in
  • Simultaneously “giving back” to that community
  • Also brings people to the Booth
  • Who can run such a session?
• ATLAS Rift
• Cell phone cosmic ray detectors

 

Booth decorations

• 4 experiment posters
• USLUA poster?
  • Need someone to make it
• Posters and collages with activities of USLUA
• Brochure 
   

Possible Booth handouts

• Brochures
  • Accelerators & Beams: ~100
• Postcards
  • ~900
• Buttons
  • ~200
• T-shirts
  • S - 9
  • M - 33
  • L - 2
  • 2XL - 6
• Stickers
  • ~100

 

Action Items

1. ✓Create brochure
2. ✓Get 1200 buttons
3. ✓Get 1200 postcards
4. ☐Create USLUA poster
5. ☐Obtain LHC experiment posters
6. ✓Create USLUA banner
7. ✓Provide JPEG of USLUA logo and URL to website to exhibitor organizers
8. ✓Determine how many t-shirts we have and then plan a “give-away” or raffle
9. ☐Make an “easy-to-use” sign-up for the USLUA email list
10. ☐Determine if there’s a person to run a “how to talk to politicians” session
11. ✓Create sign-up sheet for USLUA booth shifts