Introduction and Approval of the SPC Agenda

Composition of the SPC, Description of Tasks, Meetings Schedule, Deadlines and Procedure

• Andy Wolski (U. Manchester, STFC)

Composition of the IPAC'11 SAB

• Andy Wolski (U. Manchester, STFC)

Decide composition based on numbers agreed at IPAC'10 OC (40 from Europe, 25 each from NA and Asia)

Review of Sessions, Classifications and Scopes

• Andy Wolski (U. Manchester, STFC)

Review of EPAC'08 and PAC'09 Programme Statistics

• Andy Wolski (STFC)

Review number of contributions, breakdown by Main and Sub-classificatin and type (invite vs. contributed), geographical distribution). Evolution for '10 and '11 inviting participation from PAC'09, IPAC'10, PAC'11 and IPAC'12 SPC Chairs

PRST-AB 2008 Special Issue

• Christine Petit-Jean-Genaz (CERN)

Description of procedure

Review of Perception of EPAC'08 Discussion of invited and contributed oral presentations, quality of speakers, the session for industry, the organization of poster sessions, special poster session for students, student poster prize organization, communication with contributors, proceedings, and also general organization: the venue, auditoria, seating, announcements, screens, coffee breaks, speaker arrangements, etc. The discussion should also take PAC'09 into consideration.

Embryonic Programme Outline for IPAC'11

• Andy Wolski (U. Manchester)

General agreement on start and finish, review of policy for opening/closing/entertainment talks, parallel sessions, prizes, poster sessions, etc. ...

Next SPC Meetings

Welcome, Introduction, Approval of the Board Agenda, Approval of the Notes of the previous meeting

• Oliver Bruning (CERN)

EPS-AG Matters

• David Findlay (RAL, STFC)
• Oliver Bruning (CERN)

Actions outstanding: general policy statement on auditing (proposal published at organizers site) (D. Findlay), Review of the EPS-AG Student Grant Programme in the light of IPAC (O. Brüning), EPS-AG Accelerator Prizes and Revision of EPSA-G Statutes, Rules (2) (published at organizers site), Selection of 2011 EPS-AG Prizes Committee Chairman plus 2 members from the Board, Congratulations to new EPS fellow ...

Approval of the OC/2 Agenda and Notes of OC/1

Discussion of visit of the Kursaal the previous day

IUPAP Sponsorship

• Christine Petit-Jean-Genaz (CERN)
• Kay Wittenburg (DESY)

Report on IUPAP C11 Meeting which took place in Hamburg on 20 August, and discussion on sponsorship of IPAC events

Closeout on EPAC'08

• Paolo PIERINI (INFN Milano)

Status of Preparations for IPAC'11

• Francisco Perez Gomez (CERN)

Composition of LOC, preliminary budget, social events, the venue, sponsorship, etc.)

Report from IPAC'11 SPC

• Andy Wolski (U. Manchester, STFC)

Proposals for SAB'11, Main and Sub-classifications, programme overview, policy, opening, closing and special presentations, parallel sessions, poster sessions, student postere session and student poster prizes, PRST-AB, etc.

Brief Reports on Organization of PAC'09, IPAC'10 and IPAC'12

• Christine Petit-Jean-Genaz (CERN)
• Victor Suller (CAMD)
• Shane Koscielniak (TRIUMF)

These reports will exclude the scientific progamme (covered in preceding report)

Schedule of Future OC and SPC Meetings

• Oliver Bruning (CERN)