Section web-meeting

Wednesday 13 May 2020, 15:00 → 16:00 Europe/Zurich

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# Minutes of the meeting: Teleworking
###### Date: Wednesday, 13 May 2020
###### event Url: https://indico.cern.ch/category/11506/
###### event id: 900940
***

## Participants

Marta, Bernardo, Stathis, Ioannis, Michal, Ruben, Gerard, Salvador, Franco, Gaelle, Yacine, Patrick, Paula, Jerome.

**HEALTH STATUS: Everyone is fine without any COVID-19 symptom!**

## Main points 

### Still valid:
* **TW general rules:**
**A**. 1/day: check email
**B**. Be on standby (!), while being easily reachable by phone or email.

* **Quarantine**: We are reaching the T0 and STAGE 1 where CERN will open gradually its gates on 18/5, while the SM18 on 11/8. However, this will change dynamically based on the circumstances.

* **Priorities and staff:**
    - For the moment (started on 27/4) there are 3 operator positions with 100% work allocation at SM18. J. Hurte (Demo2), V. Desbiolles (Potaims - QXFP1), O. Ditsch (Quench antennas - QXFP1). More have been added (B. Mouches (TE12) and A. Azarkan (TE14) on QXFP1 and C1 bench connection at SM18). 
    - In total four operators and two staff will be needed for the tests in this first stage.
    - MBHA001 has the highest priority, with the Demo2, MQXFP1, and MBHB003 following. However, the HFM is not for the moment on the priority list. 

## Marta's notes

**UPDATE:**
- Online mandatory course “COVID-19 - Health & Safety Measures at CERN".
- PPE, masks: For the first time, a pack of 2 masks will be provided by the guards at the entrance. Afterward, the line management will cast it to the MSC group which will distribute it internally. Finally, they will be delivered to the SM18.
- Actions performed in order to assure that the FSUs will have the needed PPEs. 

- **Marta's updates in brief based on the presentation _"Covid19 prevention during CERN's ramp up_"**
    - e-learning
    - posters
    - factsheets for different     professional occasions
    - Basic rules (personal responsibilities, distance, masks, cleaning and washing, extra PPEs)
    - mitigation measures (transportation, common spaces: rooms, corridors, stairs, elevators, toilets, etc. Common tools, printers, water tanks, etc.)
    - follow daily updates on the official HSE site. 
    - Group/Sections: order, stock and distribute PPEs, apply the predefined sanitary rules. 

- Footprints of SM18: cluster identification in order to check the positions of the FSUs with less impact and risk. 
- Pending the feedback from Luca concerning the projects' priority. 
- The preparation work for the magnets projects  (Vincent, Olivier, Gaelle) is the number 1 priority.
- Estimation of the number (list of names) of needed personnel at SM18. SM18 will be populated with 3 more people next week (Maryline, Jerome, Michal).
- Office(s): Plexiglass protection is under approval for those that are more than 2 in an office. 
- Test preparation status report from those that are already back on site. Gaelle provided an update for the status of the MQXF, and its installation as is expected next week.
- Cluster D will start next week. Update provided by Gerard about its status and how is going to be organized by Michal and Jerome. 
- Safety debriefing every week for those that are entitled to work at 18/5 or afterward, concerning the safety instructions (**obligatory**).
- The rest will continue Teleworking.

**MORE:**

1. **SLM meeting**: 
Discussion about the smooth transition from teleworking to work, the priorities on the project and in general about the **STAGE 1**.

2. Send your input to Marta/Gerard about your current tasks for the current week.

3. **Marta's agenda** 
Several meetings, such as the SLM, the SC-links, the IT-Strings, the construction documentation, and presentations, with the coordination of the magnet transportation. Moreover, the cryogenics meeting concerning the modifications for the test benches. Lastly, meeting for the new visitor's area and the preparation of the updated document.

**NOTE**: Check weekly the updated version of the "_LOGBOOK Marta TF_". 

#### Documentation:

* The documentation is a "proof of work", especially for those that partially working. However, it accounts for everybody!

    **To whom it might concern**: Please provide the documentation requested by Marta. 

#### On-line training:

* If you do not have a lot of work you can follow related or not **training courses** that CERN offers! Search the training catalog and if you find something interesting discuss it freely with Marta! 

 

#### OBLIGATORY COURSE
* Online course “COVID-19 - Health & Safety Measures at CERN” which is now available on the Safety Training catalog on CERN’s Learning Hub (https://learninghub.cern.ch) > Catalogue: Safety > Domain: Safety and Health (SH).

## Around the table discussion

Here is presented a brief summary of everyone's entries:

**Bernardo**: 
- Working on the collection of the data from PSI. 
- Meeting with Erica. 
- Continuing with an online training course (duration: 7 weeks, 3x/week)
- Receive a list of scientific meetings from Marta

**Stathis**: 
- Continuing the development of the automated word report for the quadrupole diodes: template. 
- Continuing the development of the additional functionality for the users (File manipulation, Copy/Paste, Pre-processing, and values exportation from Diadem to Excel, create from scratch the diodes calibration files form the initial test files, and more).
- Preparation of the minutes of the TW meeting.
- Meetings attention: supervisor, scientific, MBHA001, Bus-bars, etc.
- Continuing with the DiAna documentation. 
- Presenting the video tutorial on how to use the DiAna software at the scientific meeting.
- First draft of the yearly affiliation report under preliminary approval from the University's committee.
- Presented the yearly affiliation report on the University's committee.
- Online Course concerning the Covid-19 safety measures at CERN.

**Franco**: 
- Meetings/Discussions about magnet test planning and confirmation.
- Carpenter meeting on Reporting.
- Feather presentation and discussions.
- Feather 2 test preliminary discussions.
- HTS cryostat plans: introductory talk.

**Gaelle**: 
- Working on the 11T MBH QH resistance summary table
- Attended some meetings such as the MBHA meeting, for the problem of the segment position.
- Diadem training (ongoing)
- Patroling of SM18

**Gerard**: 
- Further data analysis done to spikes. Wrote some code to treat and extract a large amount of data MBHA-001, MBHB-002, and MBHA-002. 
- The panel will like to force for a qualification test and quite soon if possible (within 2 weeks if it can be).
- Attended several meetings, like the MBHA-001 meeting, MP3, HTS and more
- Meetings with Supervisees
- SM18 Patroling

**Guillaume**: 
- NI Diadem online course
- Reliability of variable threshold potaim cards (additional current measure)

**Michal**: 
- Attended several meetings, WP3, DEMO2, Cluster D, 11T meetings.
- Carpenter's database side work and reporting. 
- Database access discussions with the Cryogenics team.
- Carpenter meeting on Reporting
- Report preparation

**Ioannis**: 
- Carpenter V2 development: specifically on the interactive wizard feature. It will be presented on the 2nd Scientific Meeting of the section!
In general, everything is going according to the plan!
- Database changes discussions
- Attended several meetings
- Carpenter meeting on Reporting

**Maryline**:
- ... 

**Olivier**: 
- Resume work on the field at SM18 for the test of the QXFP1.

**Patrick**:
- Patroling of the SM18
- SM18 safety preparations.

**Salvador**:
- Preparation of the DEMO2 planning 
- I attended several meetings and prepared the minutes of several of them.
- Start the electrical layout of the cluster F, while is pending input.

**Yacine**:
- 2kA cable test safety assessment document.
- Meeting with Cryogenics concerning the 2kA cable test.
- A1 and F1: The preliminary version is finished. Comments have been sent to Yacine. He will continue working on them.
- Attended several meetings

**Paula**:
- Integration meeting prep and minutes (services).
- Provided feedback on several other documents.
- Instruction documents preparation (+sharepoint management).
- Attended several meetings, such as the Power converter installation meeting, the DFX at the tunnel meeting, and more.
- Contribution documents: SC-links, IT String, Transportation, DFX at the tunnel.
- Visitor service work

**Jerome**: 
- Cluster D modification meeting
- Cluster F meeting with Maryline
- Cryogenics meeting

**Vincent**:
- Works on the field at SM18 for the test of the QXFP1.

**Ruben**:
- Continuing on the simulation results and expanding his model by the introduction of different types of defects.
- Presentation preparation for the upcoming meeting (Friday morning) with Giovanni, Luca, Arnaud.

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