Section web-meeting

Wednesday 3 Jun 2020, 15:00 → 16:00 Europe/Zurich

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# Minutes of the meeting: Teleworking
###### Date: Wednesday, 03 June 2020
###### event Url: https://indico.cern.ch/category/11506/
###### event id: 900940
***

## Participants

Bernardo, Stathis, Franco, Michal, Patrick, Gerard, Ioannis, Ruben

**HEALTH STATUS: Everyone is fine without any COVID-19 symptom!**

## Main points 

### Still valid:
* **TW general rules:**
**A**. 1/day: check email
**B**. Be on standby (!), while being easily reachable by phone or email.

* **Quarantine**: We are reaching the T0 and STAGE 1 where CERN will open gradually its gates on 18/5, while the SM18 on 11/8. However, this will change dynamically based on the circumstances.

* **Priorities and staff:**
    - For the moment (started on 27/4) there are 3 operator positions with 100% work allocation at SM18. J. Hurte (Demo2), V. Desbiolles (Potaims - QXFP1), O. Ditsch (Quench antennas - QXFP1). More have been added (B. Mouches (TE12) and A. Azarkan (TE14) on QXFP1 and C1 bench connection at SM18). 
    - In total four operators and two staff will be needed for the tests in this first stage.
    - MBHA001 has the highest priority, with the Demo2, MQXFP1, and MBHB003 following. However, the HFM is not for the moment on the priority list. 

## Marta's notes

- **NEWS FROM SM18:**

    - **On-going work on the SM18 roof. Please be careful while walking next to the building.**
    
    - Update your EDH status weekly or whenever it needed but always in time.
    - Engineers, Operators, Technicians on site:
    - `ENG` Franco, Gerard, Michal on-site (%).
    - `OPR`  Guillaume, Jerome, Olivier, Vincent, Maryline, Gaelle on-site (%). 
    - `TEC` Bertrand and Abdhelay on-site (%). Raphael will also start next week.

- **NEWS in general:**
    1. Administrative actions per individual: No other administrative update(s) for this week.

    2. **EDH:** 

            I. REQUEST: arrange it accordingly every time for all the proper reasons:
            - Information, tracking, insurance, payment, etc.
            - Count/expected number of people on site: management monitoring the smooth transition.
            - It is not a lack of confidence, but about the legal coverage.

            II. APPROVAL: Follows the "1-to-1" rule! 
            ie., if you request a day, a week, etc. then you have to ask it a day, 
            a week, and so on in advance if possible.

    3. Follow the predefined from the risk analysis **measures** (mask, wash/clean, distance and more PPEs if needed). Anyhow, they can change or force applied if needed.

        **In brief**, online mandatory course “COVID-19 - Health & Safety Measures at CERN". PPE, masks, e-learning, posters, factsheets for different professional occasions, basic rules (personal responsibilities, distance, masks, cleaning and washing, extra PPEs, mitigation measures (transportation, common spaces: rooms, corridors, stairs, elevators, toilets, etc. Common tools, printers, water tanks, etc.) 

    4. Fill the excel file concerning the vacation periods that you probably request (file@matest). As a general recommendation, try to plan your holidays in advance! There is already discussed, not finalized [!!!], idea of _"**holiday donation**"_ for the upcoming working period, after September. 

**MORE:**

1. **SLM meeting**: 
...

2. Send your input to Marta/Gerard about your current tasks for the current week.

3. **Marta's agenda** 
Several meetings, such as the SLM, the SC-links, the IT-Strings, the construction documentation, and presentations, with the coordination of the magnet transportation. Moreover, the cryogenics meeting concerning the modifications for the test benches. Lastly, meeting for the new visitor's area and the preparation of the updated document.

    **NOTE**: Check weekly the updated version of the "_LOGBOOK Marta TF_". 

#### Documentation:

* The documentation is a "proof of work", especially for those that partially working. However, it accounts for everybody!

    **To whom it might concern**: Please provide the documentation requested by Marta. 

#### OBLIGATORY COURSE (new)

* Online course “COVID-19 - Health & Safety Measures at CERN” which is now available on the Safety Training catalog on CERN’s Learning Hub (https://learninghub.cern.ch) > Catalog: Safety > Domain: Safety and Health (SH).

## Around the table discussion

Here is presented a brief summary of everyone's entries:

**Bernardo**: 
- Working on the collection of the data from PSI. 
- Meeting with Marta and Erica. Presentation about the data analysis, and the signal-to-noise ratio optimization study. 
- Continuing with an online training course (duration: 7 weeks, 3x/week

**Stathis**: 
- Continuing the development of the automated word report for the quadrupole diodes: template. 
- Continuing the development of the additional functionality for the users (File manipulation, Copy/Paste, Pre-processing, and values exportation from Diadem to Excel, create from scratch the diodes calibration files form the initial test files, and more).
- Preparation of the minutes of the TW meeting.
- Meetings attention: supervisor, scientific, Masterclass.
- Submitted the yearly affiliation report to the University's committee.

**Franco**: 
- Meetings/Discussions about magnet test planning and confirmation.
- Test on the 11T.
- 

**Gaelle**: 
- Works on site at SM18.

**Gerard**: 
- Attended several meetings, like the MBHA-001 meeting, MP3, HTS and more
- Meetings with Supervisees
-  Update on 11T:
    - MBH magnet measurements (VI) and several requested measurements have been performed. 2 problems from last week, where the magnet being unstable and quenching. It will be discarded from the LHC, and an investigation will follow in order to answer why is not working.
- The main support will be focused on the MQXF.

**Guillaume**: 
- Works on-site at SM18.

**Michal**: 

- VI measurement at 4.5K for each aperture, in order to check if there is any degradation after the cooldown.
- Finishing the training of the aperture 1 and will start the aperture 2. The powering of both the apertures is planned for the next week.
- Updates on DEMO2: 
    - cooling down progresses slowly even with 60 dT and 4 gr/s. 
    - Cabling is ready.
    - Conflict between another test mainly about the PCs. 

**Ioannis**: 
- Carpenter V2 development: specifically on the interactive wizard feature. It will be presented on a Scientific Meeting of the section!
In general, everything is going according to the plan!
- Database changes discussions
- Attended several meetings/MasterClass
- Carpenter meeting on Reporting
- Recipes plan implementation.  
- Meeting concerning some additional functionalities. 

**Maryline**:
- Works on-site at SM18.

**Olivier**: 
- Works on-site at SM18.

**Patrick**:
- Patroling of the SM18
- SM18 safety preparations.
- Arranged the cleaning of the kitchen and its equipments. Hygiene rules should be respected!

**Salvador**:
...

**Yacine**:
...

**Paula**:
...

**Jerome**: 
- Works on site at SM18

**Vincent**:
- Works on site at SM18 for the test of the QXFP1, and 11T.

**Ruben**:
- Continuing on the simulation results and expanding his model by the introduction of different types of defects.
- Presented his model at Luca, Arno about the flat tops study.

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